HomeMy WebLinkAboutAGENDA REPORT 2006 0920 CC REG ITEM 10JTO:
FROM:
DATE:
10-S.
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�'tV Council Meeting
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MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
Deborah S. Traffenstedt, Administrative Services Director /City Clerk IT5T
Prepared by: Blanca Garza, Deputy City Clerk r*(�'
September 13, 2006 (CC Meeting of 9120/2006)
SUBJECT: Consider Resolution Authorizing the Destruction of Certain Election
Records
BACKGROUND AND DISCUSSION
California Election Code Sections 17302, 17304, 17306, 17503, and 17505, et. seq.,
authorize the destruction of specified local election records after six months from the date
of the election. A Special Election for the North Park Village Project was held on February
28, 2006. The election records that are intended to be destroyed are shown on the list
attached to the resolution. The proposed destruction of records is consistent with the City
Council's approved Records Retention Schedule and /or state law. The City Attorney's
written consent is included with the attached draft resolution.
STAFF RECOMMENDATION
Adopt Resolution No. 2006-
Attachment: Draft Resolution
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN ELECTION RECORDS
WHEREAS, A Special Election was held on February 28, 2006; and
WHEREAS, California Election Code Sections 17302, 17304, 17306, 17503, and
17505, et. seq., authorize the destruction of specified local election records, packages
or containers after six months from the date of the election if the vote was not
contested.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the election records set forth in Exhibit
"A ", attached hereto, are older than six months from the date of the election, and a
contest has not been commenced within the six -month period, nor has a criminal
prosecution involving fraudulent use, marking or falsification of ballots or forgery of
absent voters' signatures commenced.
SECTION 2. The City Council also finds that the City Attorney and the City Clerk
have given written consent to the destruction of said election records, as shown on
Exhibit "A ".
SECTION 3. The City Council hereby authorizes the City Clerk /Elections Official
to destroy /recycle the City Records listed in Exhibit "A" in accordance with the
requirements of state law.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A"
day of , 2006.
Patrick Hunter, Mayor
Resolution No. 2006 -
Page 2
EXHIBIT "A"
RECORDS DESTRUCTION CONSENT
Location Description of Record: Date
Central Files Ballots, Identification Envelopes: Special Election of
Voting Polling Place Ballots; Paper Record February 28, 2006
Copies of Voted Polling Place Ballots; Voted Absent Voter Ballots;
Absent Voter Identification Envelopes; Spoiled Ballots; Canceled Ballots;
Unused Absent Voter Ballots Surrendered by the Voter; and Ballot Receipts
Citation: California Election Code, Section 17302
Central Files Description of Record: Special Election of
Package /Packages of: February 28, 2006
Two Tally Sheets; Copy of the Index Used as the Voting Record;
Challenge Lists (Absent Voter); and Assisted Voters List
Citation: California Election Code, Section 17304
Central Files Description of Record: Special Election of
Ballot Cards Arranged by Precinct February 28, 2006
Citation: California Election Code, Section 17306
Central Files Description of Record: Special Election of
Precinct Officers' Declaration of Intention; February 28, 2006
Precinct Board Member Applications;
Order Appointing Members of the Several Precinct Boards and
Designating the Polling Places Specified; Nominations for Appointment to the
Precinct Board; and Written Orders Appointing Precinct Board Members or
Designating the Poling Place for the Precinct
Citation: California Election Code, Section 17503
Central Files I Description of Record: Special Election of
Applications for Absent Voter Ballots February 28, 2006
Citation: California Election Code, Section 17505
Consent to Destruction: r`— OK
o: ep . Monies D to
City Attorney
13
Deborah S. Traffenstedt Date
City Clerk / Elections Official
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