HomeMy WebLinkAboutAGENDA REPORT 2006 0920 CC REG ITEM 10KtrEM
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MOORPARK CITY COUNCIL
AGENDA REPORT. ,(
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, Administrative Services Director /City Clerk
Prepared by: Blanca Garza, Deputy City Clerk W-
DATE: September 8, 2006 (CC Meeting of 9/2012006)
SUBJECT: Consider Resolution Authorizing the Destruction of Certain Records
BACKGROUND AND DISCUSSION
Government Code Section 34090, et. seq., authorizes the destruction of City records that
are no longer required, with the approval of the legislative body by resolution and the
written consent of the City Attorney. The City Attorney's written consent is included with the
attached draft resolution. The records that are intended to be destroyed are shown on the
list attached to the resolution. The proposed destruction of records is consistent with the
City Council's approved Records Retention Schedule and /or state law.
STAFF RECOMMENDATION
Adopt Resolution No. 2006-
Attachment: Draft Resolution
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS
WHEREAS, Government Code Section 34090, et. seq., authorizes the
destruction of City records, documents, instruments, books, or papers after the same
are no longer required, with the approval of the legislative body by resolution and the
written consent of the City Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set forth in Exhibit "A ",
attached hereto, are older than two years; do not affect title to real property or liens
thereon; are not court records or matters of pending or threatened litigation; are not
minutes, ordinances or resolutions of the City Council or any board or commission of
the City; and are not records required to be kept by statute.
SECTION 2. The City Council also finds that the City Attorney and the City Clerk
have given written consent to the destruction of said records, as shown on Exhibit "A ".
SECTION 3. The City Council hereby authorizes the City Clerk to destroy the
City Records listed in Exhibit "A ".
SECTION 4. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this day of , 2006.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A"
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Resolution No. 2006 -
Page 2
Location
EXHIBIT "A"
RECORDS DESTRUCTION CONSENT
Description of Record
Central Files Telephone Message Pads
(City Clerk and City Manager's Offices)
Central Files City Hall Conference Room Calendars
Central Files Bids /Proposals Files — Unsuccessful Bidders
Central Files Property Appraisals
Central Files Alcoholic Beverage Control Licenses
Dates
July 2004 & Prior
July 2004 & Prior
July 2004 & Prior
July 2004 & Prior
July 2004 & Prior
Citation: California Government Code, Section 34090
Consent to Destruction:
Joseph - ontes D e
City Attorney
Deborah S. Traffenstedt Date
City Clerk
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