HomeMy WebLinkAboutAGENDA REPORT 2006 1018 CC REG ITEM 10DITEM 10• :b'
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MOORPARK CITY COUNCIL Ac7Pciu.
AGENDA REPORT
TO: Honorable City Council
FROM: Jeff Matson, Captain
DATE: October 11, 2006 (CC Meeting of October 18, 2006 )
SUBJECT: Consider Purchase of a Police Motorcycle for Replacement of a 2004
Harley Davidson FLHTPI Electra Glide Police Motorcycle
SUMMARY
The purpose of this report is to request the replacement of one 2004 Harley - Davidson
FLHTPI Electra Glide Police Motorcycle that has reached the predicted replacement
mileage benchmark of 30,000 miles (31,189 Actual Miles).
BACKGROUND
The Police Department has three motorcycle officers assigned to the traffic unit. For
traffic enforcement it is widely recognized that the motorcycle is the most versatile and
efficient mode of transportation in any city where there is a high volume of traffic
circulation. Currently the motorcycles used for traffic enforcement are: two Harley -
Davidson motorcycles, and one BMW motorcycle.
The replacement mileage benchmark of one of the 2004 Harley - Davidson FLHTPI
Electra Glide Police Motorcycles has been reached.
Simi Valley Harley Davidson has offered $7,000.00 in trade -in value for the existing
Davidson FLHTPI Electra Glide Police Motorcycle. This is lower than the $10,000.00
originally estimated by Simi Valley Harley Davidson. The reason for the lower trade in
value is that this motorcycle has been involved in a collision and has some minor
cosmetic damage as a result of routine patrol activities.
DISSCUSSION
The high volume of traffic within the City of Moorpark places traffic safety and the
orderly flow of traffic within and through the City of Moorpark at a high priority for the
Police Department. This request was budgeted for in the FY 2006/2007 budget and it
is now requested that the Council approve the purchase of a 2007 Harley - Davidson
FLHTPI Electra Glide Police Motorcycle.
000 0176
Honorable City Council
October 18,2006 Regular Meeting
Page 2
The initial cost of the replacement motorcycle is about $14,189.87 after deducting the
$7,000 trade -in value. There would be an additional $4,202 in maintenance over the 3-
year, or 30,000 miles benchmark replacement mileage. All maintenance is the
responsibility of the City of Moorpark.
Breakdown of Costs:
2007 Harley — Davidson FLHTPI Electra Glide Police Motorcycle
Purchase Price:
$13,570.00
Accessories
$3,639.41
Installation
$1020.00
Freight
$335.00
Handling
$459.00
Sales Tax @ 7.25%
$1382.46
DOC Fees
$45.00
Service Contract, Extended Warrantee 36 mos.
$739.00
Total
$21,189.87
Trade -In
- $7,000.00
Total Purchase price
$14,189.87
Communications Equipment/installation:
$1,430.95
Estimated Total Costs:
$15,620.82
Annual Cost for Service:
First Year
1,000 mile service
$347
5,000 mile service
$360
10,000 mile service
$445
rear tire
$234
brake pads
$112
Second Year
15,000
$360
20,000
$537
front and rear tires
$450
brake pads
$112
Third Year
25,000 miles
$508
30,000 miles
$503
rear tire
$234
Total for three years 30,000 miles $4,202
0000 ; i
Honorable City Council
October 18,2006 Regular Meeting
Page 3
It has been our experience since 2003 that purchasing and servicing the law
enforcement motorcycle from Simi Valley Harley — Davidson, located at 6190 Condor
Drive, Moorpark, has been advantageous by keeping the tax dollars within the City of
Moorpark and they are very responsive in servicing of the motorcycles when brought in
for service (generally while the officer waits for the motorcycle). In the case of
warrantee repairs the turn around has been timely.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Approve the purchase of one 2007 Harley — Davidson FLHTPI Electra Glide Police
Motorcycle, and communications equipment at a total net cost of approximately
$15,620.82.
0000-8
REQUISITION NUMBER
MOOPRPARK POLICE DEPARTMENT
BU IN IALS
DATE UBMI I TED
APPROVE
29-Se 06
REJECT DATE
use one sheet per item
VENDOR NAME
Simi Valley Harley Davidson
ITEM
NUMBER
PAGE # 1
OF 1
BILLING ADDRESS 6190 Condor Dr
Moorpark, CA 93021
805 552 -9555
FIXED ASSET**
(Paul Rauchfuss)
Y
BID ITEM'
N
DESCRIPTION
MEASURE
ea
Replace Harley Davidson Motorcycle Lic E21 L23
QUANTITY
1
VIN 1HD1FMW144Y710423
UNITY PRICE
$12,013.41
Cost includes $7,000.00 Trade in value
EXTENDED AMT
TAX TOTAL
$1,382.46
LABOR Shiping
$794.00
TOTAL PRICE
$14,189.87
STOCK NUMBER
BUDGET UNIT (FUND /DIVI /PROJECT NO.)
ACCOUNT NUMBER
AMOUNT
100092000000.00
9505
$14,189.87
TOTAL (SHOULD MATCH TOTAL ABOVE)
$14,189.87
`BID ITEM- Attach the informal bid sheet as supporting documentation for all non consumable items over $100
" FIXED ASSET- Any non - consumable item of value greater than $100 Approved /Capt.Matson -4
0000"119