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Home My WebLink AboutAGENDA REPORT 2006 1101 CC REG ITEM 09CITEM 9 . C. l,. ITY OF MOORPARK, CALIFORNIA r its COUncil Meeting gf / /- Di -�oo6 .� ACTION: MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Yugal K. Lail, City Engineer /Public Works Director gq� Prepared by: Teddy Okoye, Assistant City Engineer DATE: October 25, 2006 (CC Meeting of 11/01/06) SUBJECT: Consider Approval of Plans and Specifications; Authorization to Solicit for Construction Bids; and Resolution Amending the Fiscal Year 2006/07 Budget to Fund Construction of In -Road Lighted Crosswalk on Moorpark Avenue at Second Street BACKGROUND The intersection of Moorpark Avenue and Second Street has a high vehicular and pedestrian traffic. There were 899 vehicles (5:00 — 6:00 p.m.) traveling through the crosswalk, and 42 pedestrians (1:00 -2:00 p.m.) using the crosswalk at the time of the survey. Due to the increasing number of pedestrians that patronize the neighborhood shopping center on the west side of the intersection, there is a need to improve the safety and visibility of the crosswalk at this location. This project will construct roadway features that will make the crosswalk and pedestrians more visible to vehicular traffic, especially at night and in poor weather conditions. Proposed improvements will include the relocation of the existing crosswalk from the south side to the north side (due to conflicts with the existing driveway and utility boxes) of Moorpark Avenue /Second Street, installation of in- pavement flashing lights with pedestrian push buttons, and overhead flashing beacon. This project is identified in the 2006/07 Fiscal Year Capital Improvement Program [Project 80641. DISCUSSION A. Project Plans The Plans and Specifications for the project have been completed, and a copy of the plans has been placed on top of the file cabinets in the City Council Conference Room. Staff has filed for an encroachment permit with Caltrans. city share /public works /everyone /staff reports /2006 /Nov /Second Street Crosswalk 000013 Honorable City Council November 1, 2006 Page 2 B. Fiscal Impact C. E. 1. Project cost estimate: the estimated project cost is as follows: Description Design $17,025 Construction $85,000 Construction Administration $10,000 Total $112,025 2. Budget: The funding source for the project is Fund 2603 (TDA Article 8A Reserve), Fund 5000 (TDA Article 8C Reserve), and Fund 2602 (TDA Article 3). A budget resolution to fund the budget shortfall for this project is attached (Attachment 1). 3. Funding Source: Staff recommends funding from TDA Article 8A Reserve (Fund 2603). Project Approval -- Desgn Immunity It is recommended that the City Council approve the project plans and specifications in order to document City Council approval of the scope and design of the project. This approval is required for the purpose of establishing design immunity pursuant to Section 830.6 of the Government Code of the State of California. Schedule The anticipated project schedule is as follows: Date 11/01/06 Authorization to Solicit Construction Bids 12/04/06 Bid Opening 01/03/07 Award of Construction Contract 01/15/07 1 Notice to Proceed . 04/02/07 1 Project Completion Environmental A Notice of Exemption will be prepared by the Community Development Department and will be filed with the County Clerk's Office in accordance with California Environmental Quality Act. city share /public works /everyone/staff reports /2006 /Nov /Second Street Crosswalk 000014 Honorable City Council November 1, 2006 Page 3 STAFF RECOMMENDATIONS (ROLL CALL VOTE) 1. Approve the plans and specifications for the subject project and authorize staff to solicit for construction bids. 2. Adopt Resolution 2006- Attachment: 1 Resolution city share/public works /everyone/staff reports /2006 /Nov /Second Street Crosswalk # 11,1 0 V I S Attachment 1 RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2006/07 BUDGET TO FUND THE CAPITAL PROJECT CALLED: SECOND STREET CROSSWALK WHEREAS, on June 21, 2006, the City Council adopted the budget for the Fiscal Year 2006/07; and WHEREAS, this project is identified and described in the "Seven Year Capital Improvement Program for Streets and Roads, FY 05/06 — FY 11/12 "; and WHEREAS, the Moorpark City Council has listed this project in its goals for the current year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment is hereby approved to allocate $55,445 from the Local Transportation Article 8A Fund reserve and appropriate said amount to Project Number 8064 as more particularly described in Exhibit "A" attached hereto and made a part hereof. SECTION . The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1St day of November, 2006. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit "A" - Budget Amendment city share /public works/everyone /staff reports /2006 /Nov /Second Street Crosswalk q ; i.3 0 V j, 6 Resolution No. 2006 - Page 2 EXHIBIT A BUDGET AMENDMENT FOR SECOND STREET CROSSWALK FY 2006 -2007 FUND ALLOCATION FROM: Fund Account Number Amount TDA Article 8A Reserve 2603.55 $ 55,445.00 $ 14,161.00 $ Total $ $ 55,445.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2603.8310.8064.9601 $ 14,161.00 $ 2,705.00 $ 16,866.00 2603.8310.8064.9640 $ 13,000.00 $ 46,740.00 $ 59,740.00 2603.8310.8064.9650 $ 3,000.00 $ 6,000.00 $ 9,000.00 Total $ 30,161.001 $ 55,445.00 1 $ 85 606.00 Approved as to Form: city share /public works /everyone /staff reports /2006 /Nov /Second Street Crosswalk I f pp, ��1.