HomeMy WebLinkAboutAGENDA REPORT 2006 1115 CC REG ITEM 10ETO:
FROM:
DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
ITF 10 - E •
Jennifer Mellon, Senior Management Analyst
November 1, 2006 (Meeting of November 15, 2006)
SUBJECT: Consider the Purchase of an Automation System for the Moorpark
City Library
DISCUSSION
In June 2006 Council elected to withdraw form the Ventura County Library Agency and
thereafter established the Moorpark City Library to begin operations in January 2007.
Staff has undergone a bid process for a library automation system that must be
implemented prior to opening day.
All fully functional proprietary automation systems being considered are databases
which house both patron records and library holdings as well as provide a circulation
system and an on -line catalog. The request for proposal was inclusive of the
acquisition, delivery, installation, implementation, training and maintenance of the library
automation system solution. With the City having less than two months to complete the
implementation all vendors' bids also included the costs to house the system using their
hardware and the hardware maintenance costs. An option, at a future date and if
fiscally beneficial, is to purchase hardware and maintain the system in -house using City
Information Systems staff.
Four proposals were received: SirsiDynix Horizon System; TLC Library Solution
System; VTLS Virtua ILS System; and the Auto - Graphics Basic System. Based on
rankings using a pre- determined matrix of functionality, compatibility, and references the
field was narrowed to the Horizon System and the Library Solution System. Both
systems offer functionality, compatibility, and references that would be a fit for Moorpark
and implementation costs are as follows: SirsiDynix Horizon System $34,705 (12
month warranty), TLC Library Solution System $49,115 (12 month warranty). Other
considerations taken into account were the seamless transition that would occur with
data transfer and for the public if the Horizon System is selected. The Horizon System
is currently used by the County and has proven system compatibility with other library
systems and products.
S: \Community Services\ADMINISTRATIVE \CC Reports\2006 \11 -15 -06 Library Automation System.doc
Honorable City Council
November 15, 2006
Page 2
After weighing all factors the staff recommends purchase of the SirsiDynix Horizon
System as the automation solution for the Moorpark City Library to be installed and
implemented prior to January 8, 2007.
STAFF RECOMMENDATION (Roll Call Vote)
Authorize the Purchase of the SirsiDynix Horizon System as the automation system for
the Moorpark City Library and approve the license agreement.
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