HomeMy WebLinkAboutAGENDA REPORT 2006 1220 CC REG ITEM 09EMOORPARK CITY COUNCIL
AGENDA REPORT
al. E.
rFEM
TO: The Honorable City Council
FROM: Yugal K. Lail, City Engineer /Public Works Director f
Prepared by: Ken Gilbert, Public Works Consultant /°
DATE: December 12, 2006 (CC Meeting of 12- 20 -06)
SUBJECT: Consider Award of Construction Contract for Projects to Interconnect
the Signals Along Los Angeles Avenue and Tierra Rejada Road and
Resolution Amending the Fiscal Year 2006/07 Budget to Revise
Funding for the Projects
DISCUSSION
A. Background
On September 20, 2006, City Council approved the Plans and Specifications for the
projects to interconnect the signals along Los Angeles Avenue and Tierra Rejada
Road; and authorized staff to solicit for construction bids.
B. Project Scope
The scope of work includes the following:
Los Angeles Avenue:
• Traffic investigation and analysis;
• Conduct turning- movement counts at several intersections,
• Conduct a protected /permissive warrant analysis at the signals on
Moorpark Avenue and Spring Road,
• Update the Synchro traffic model to incorporate the newly installed signal
at Maureen Lane, and the proposed signal at Millard Street.
• Preparation of "Draft" and "Final' PS &E.
Tierra Rejada Road
• Traffic investigation and analysis;
• Conduct protected /permissive warrant analysis at several intersections,
• Upgrade existing Type -170 Controllers to Nema -type Econolite Controllers
with Aries software,
city share/public mrke/weryone /staff reporta/2006/Dec4Signa1 Interconnect Award is €� `.! ✓
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• Conduct turning - movement counts at several intersections,
• Prepare new timing sheet for the Econolite system.
• Preparation of "Draft" and "Final' PS &E.
C. Bid Results /Analysis
Construction bids were requested from 10 construction firms. Of that 2 bids were
received, and opened on November 21, 2006. The low bidder is Taft Electric of
Ventura, California. The low bidder, Taft Electric, is qualified to perform the work and
is a responsive and responsible bidder. The bid results are as follows:
No.
Bidder
Amount
1
Taft Electric, Ventura
$581,370.00
2
Freeway Electric, Riverside
$986,054.50
A summary of the bid results is attached as Attachment 1. The Engineer's estimate is
$581,354.95 ($114,678.85 for Los Angeles Avenue, and $466,676.10 for Tierra
Rejada Road).
D. Construction Management and Inspection
Staff proposes to hire a consultant to provide construction management and
inspection services. A proposal from MNS Engineers for this work is attached
(Attachment 2).
E. Fiscal Impact
1. Total Project Cost: A summary of the total project costs is shown below:
2. Current FY 2006/2007 Budget:
summarized below:
The current budgets for the projects are
city share/public mrkal— yonatstaff reports12008IDec/Sgnal Interconnect Award ? } k'!,
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Project 8004
Project 8036
Description
Los Angeles Ave. ($)
Tierra Rejada Rd. ($)
Total ($)
Design
78,635
98,654
177,289
Construction Bid
76,370
505,000
581,370
10% Contingency
7,637
50,500
58,137
Total Construction
84,007
555,500
639,507
Inspection
10,000
40,000
50,000
Total Appropriations
172,642
694,154
866,796
2. Current FY 2006/2007 Budget:
summarized below:
The current budgets for the projects are
city share/public mrkal— yonatstaff reports12008IDec/Sgnal Interconnect Award ? } k'!,
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Honorable City Council
December 20, 2006
Page 3
Project 8004: L A Ave
Fund
Design
2501: L A AOC
Construction
2501: L A AOC
2604: Federal Grant
Sub -Total
Inspection
2501: L A AOC
Total Appropriations
Prior Year FY 06/07 Total
Costs ($) Budget ($) Approp. ($)
60,453
3,133 63,586
15,201 39,500 54,701
14 90,000 90,014
15,215 129,500 144,715
0 40,000 40,000
75,668 172,633 248,301
Project 8036: T. R. Rd.
Prior Year
FY 06/07
Total'.
Fund
Costs ($)
Budget ($)
Approp. ($)
Design
2502: SPG / T R AOC
61,856
17,426
79,282
Construction
2502: SPG / T R AOC
14,000
182,000
196,000
2604: Federal Grant
0
486,000
486,000
Sub -Total
14,000
668,000
682,000 '!
Inspection
2502: SPG / T R AOC
0
40,000
40,000
Total Appropriations
75,856
725,426
801,282
3. Grant Funding: As you can see from the above summary, a portion of the
construction costs for each project is funded by Congestion Management and
Air Quality (CMAQ) grants. The actual grant amount for the Tierra Rejada
Road project is less than the amount noted in the budget. It will be necessary,
therefore, to reduce the grant amount and appropriate additional "local share"
monies to cover anticipated costs to the City. The attached resolution
(discussed in Section E -6) includes action to address this matter.
4. Local Share Costs: The attached Resolution (see Section E -6) also
recommends a change to the funding source for the local share costs.
Currently such costs are funded by the L. A. Ave. AOC Fund (for the Los
Angeles Avenue Signal Interconnect Project) and the Spring Rd / Tierra
Rejada Rd. AOC (Tierra Rejada Rd. Signal Interconnect Project). It is
proposed that these local share costs be funded by Fund 2001: Traffic
Systems Management Fund. These costs are eligible expenses for this fund
designed to address transportation air quality impacts.
5. Budget Change Re -Cap Sheets: The proposed Budget changes discussed
city share/pabllc wo Weveryone/staH rsports/2006/Declsignai interconnect Award *'4'
Honorable City Council
December 20, 2006
Page 4
above are summarized in the Budget Re -Cap sheets attached as Attachment 4.
6. Budget Adjustment If adopted, the Resolution attached as Attachment 5, will
implement the changes discussed above. A summary of that Resolution is as
follows:
Project 8004: Los Angeles Avenue Signal Interconnect System
Current Requested
Description Budget ($) Change ($)
Revised
Fund 2001
Design
0
3,133
3,133
Construction
0
39,500
39,500
Inspection
0
40,000
40,000
Fund Total
0
82,633
82,633
Fund 2501
Design
3,133
(3,133)
Construction
39,500
(39,500)
0
Inspection
40,000
(40,000)
0
Fund Total
82,633
(82,633)
0
Fund 2604
Construction 90,000
Total 172,633
0 90,000
E
Project 8036: Tierra Rejada Road Signal Interconnect System
Current Requested
Description Budget ($) Change ($)
Fund 2001
Design
Construction
Inspection
Fund Total
Fund 2502
Design
Construction
Inspection
Fund Total
Fund 2604
Construction
Total
0
0
0
0
17,426
182,000
40,000
239,426
36,798
219,500
40,000
296,298
(17,426)
(182,000)
40,000
(239,426)
486,000 (150,000)
725,426 (93,128)
Revised
Budget ($)
36,798
219,500
40,000
296,298
0
0
0
336,000
city ahaWpublic worWd ryone/staR reporte/2006IDedSignal Interconnect Award '. " -
Honorable City Council
December 20, 2006
Page 5
Fund Transfer to Reimburse AOC Funds for Prior Years' Costs
Fund From ($) To ($) Total ($)
Project 8004: Los Angeles Ave. Signal Interconnect
2001: TSM (75,654) 0 (75,654)
2501: L A AOC 0 75,654 75,654
Fund Total (75,654) 75,654 0
Proiect 8036: Tierra Reiadand. Signal Interconnect
2001: TSM (75,856) 0 (75,856)
2502: Spg/TR Rd AOC 0 75,856 75,856
Fund Total (75,856) 75,856 0
7. Fund 2001: Transportation Systems Management Total: The total
requested Fund 2001 appropriation is summarized as follows:
Proiect
Proj. 8004: L. A. Ave.
Signal Interconnect
Proj. 8036: Tierra Rejada
Signal Interconnect
Total
F. Schedule
- - --- ._..._._...._.... - - ...__..._..._......._.... -- - ...... __._._.... - -- .._._ ........................... --- ....... -----
Fund Transfer
for Prior Year FY 06/07
Design Costs ($) Budget ($) Total
75,654 82,633 158,287
75,856 296,298 372,154
151,510 378,931 530,441
It is anticipated that construction will commence in January, and be completed by April
2007.
STAFF RECOMMENDATIONS (ROLL CALL VOTE)
1. Award a construction contract to Taft Electric, and authorize the Mayor to execute the
construction contract (Attachment 3) in the amount of $581,370 for the Signal
Interconnect Projects;
2. Authorize the City Manager to amend the construction contract for project
contingencies in an amount not to exceed $58,000 if and when the need arises for
extra work and services;
3. Authorize the City Manager to enter into an agreement with MNS Engineers, Inc. or
engineering consultant in the amount of, not to exceed, $50,000 for construction
management and inspection services.
4. Adopt the attached Resolution No. 2006- revising the funding for the subject projects.
Attachments:
1 Bid Results
2 MNS Proposal
3 Agreement
4 Budget Re -cap Sheets
5 Resolution
city share/public v. orkdeveryonalstaff reports/2006 /D"Signal Interconnect Award ' ~ -1 3
City of Moorpark Attachment 1
Bid Results: Signal Interconnet Project Page I of 1
Bidder » »> Vendor 1 Vendor 2
Bid Opening: Name: Engineer's Estimate Taft Electric Freeway Electric
November 21, 2006 Address: 1694 Eastman Avenue 5942 Acorn Street
Cit, State: Ventura Ca 93003 Riverside Ca 92504
Tel. No.: 805- 642 -0121 951 -710 -1000
Contact Person:
Item Description Est Qty Units Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total Bid
Schedule A: Los Angeles Ave.
1 Mobilization
1 LS
10,000.00
10,000.00
2,638.00
2,638.00
20,000.00
20,000.00
2 Traffic Control
1 LS
10,000.00
10,000.00
2,094.00
2,094.00
13,000.00
13,000.00
3 SWPPP
1 LS
5,000.00
5,000.00
267.00
267.00
2,000.00
2,000.00
4 Demarcation Box
1 LS
6,000.00
6,000.00
2,566.00
2,566.00
2,200.00
2,200.00
5 Terminal Block
5 EA
100.00
500.00
395.00
1,975.00
400.00
2,000.00
6 Model 400 Modem
7 EA
400.00
2,800.00
438.00
3,066.00
2,000.00
14,000.00
7 170 E master Controller
I EA
4,000.00
4,000.00
6,470.00
6,470.00
2,500.00
2,500.00
8 2" Sch 40 PVC Pipe
1,150 LF
25.00
28,750.00
31.00
35,650.00
37.50
43,125.00
9 Pull Box
6 EA
650.00
3,900.00
1,054.00
6,324.00
400.00
2,400.00
10 12 PR #19 cable
9,515 LF
3.50
33,302.50
1.61
15,319.15
8.50
80,877.50
11 Release on Contract
1 LS
1.00
1.00
1.00
1.00
1.00
1.00
Sub -Total A
104,253.50
76,370.15
182,103.50
Contingency
I LS
10%
10,425.35
0.00
0.00
Total A
114,678.85
76,370.15
182,103 50
Schedule B: Tierra Rejada Rd.
1 Mobilization
I LS
10,000.00
10,000.00
26.85
26.85
60,000.00
60,000.00
2 Traffic control
1 LS
25,000.00
25,000.00
6,808.00
6,808.00
30,000.00
30,000.00
3 SWPPP
1 LS
5,000.00
5,000.00
267.00
267.00
4,000.00
4,000.00
4 Econolite Controller
11 EA
6,000.00
66,000.00
12,909.00
141,999.00
13,000.00
143,000.00
5 12 PR # 19 Cable
28,300 LF
3.50
99,050.00
1.61
45,563.00
8.50
240,550.00
6 Terminal block
5 EA
100.00
500.00
1,026.00
5,130.00
400.00
2,000.00
7 Econolite Master Controller
1 EA
6,000.00
6,000.00
11,914.00
11,914.00
15,000.00
15,000.00
8 Pull Box
50 EA
650.00
32,500.00
929.00
46,450.00
350.00
17,500.00
9 2" Sch 40 PVC Conduit
6,600 LF
25.00
165,000.00
35.20
232,320.00
39.00
257,400.00
10 Model 400 Modem
13 EA
400.00
5,200.00
440.00
5,720.00
1,500.00
19,500.00
11 Connect To Operations center
1 LS
10,000.00
10,000.00
8,801.00
8,801.00
15,000.00
15,000.00
12 Release On contract
1 LS
1.00
1.00
1.00
1.00
1.00
1.00
Sub -Total B
424,251.00
504,999.85
803,951.00
Contingency
1 LS
10%
42,425.10
0.00
0.00
Total B
466,676.10
504,999 85
803,951.00LL
Total
581,354.95
581,370.00
986,054.50
(p4; °, ) tt -1.4
Attachment -2
ENGINEERS v SURVEYORS v CONSTRUCTION MANAGBRS
Quality Infrastructure Services
c
November 29, 2006
Mr. Teddy Okoye
Assistant City Engineer
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93110
RE: REVISED PROPOSAL FOR INSPECTION SERVICES
SIGNAL INTERCONNECT PROJECTS
Dear Teddy:
We would like to take this opportunity to thank you for considering MNS Engineers, Inc. for this
project, We have prepared this proposal for Inspection services for the LA Avenue and Tierra Rejada
Signal Interconnect projects within the City of Moorpark. Included in this proposal is our project
understanding, proposed scope of work, and our estimated schedule and compensation.
Project Understanding
The City of Moorpark will be completing the connection of two existing signal interconnect conduits to
establish a continuous facility between Tierra Rejada and the SR -23 freeway offramps. The project
includes placing 2" conduit with interconnect cable by means of directional boring, installing
interconnect cable into existing conduit, and installing Model 400 modems and termination blocks.
Traffic control will be an element to this project as the Contractor will be required to close shoulders or
lanes to perform the work. Work will be performed tinder a Caltrans Encroachment Permit. It is
anticipated that construction of the project will begin in January of 2007 and will take 50 working days
to complete.
Proposed Scope of Work
We propose to provide an Inspector for the LA Avenue and Tierra Rejada Signal Interconnect projects
for the duration of the construction. We propose to provide one full time inspector to inspect the
Contractor's operation. Testing of the interconnect and controllers system is beyond our scope and
will be performed /witnessed by City designated traffic signal representative. Inspection
responsibilities include:
Attend the pre - construction meeting
• Inspection of the construction for compliance to the plans and specifications
• Preparation of daily inspection reports and photographic record of construction
• Track item quantities
Estimated Schedule & Compensation
We propose to offer Frank Latham as the Inspector for this project. Frank has a large amount of
Caltrans experience on roadway and signal projects. He will work directly for the City and is fully
capable of fulfilling the inspection responsibilities of this project.
;� SANTA BARBARA - 4141 State Street, Suite B -11, Santa Barbara, CA 93110 • (805) 692 -6921 FAX (805) 692 -6931 - www.mnsengineers.cpr�
November 29, 2006
Mr. Teddy Okoye
Page 2 of 2
We intend to provide Mr. Latham's services on a time and materials format at the all - inclusive rate of
$95 per hour. These rates include costs for vehicle, inspection tools, and cellular phone. It is estimated
that the fee to provide these services for the duration of the project will be $50,000,00.
Again, I thank you for the opportunity to work with you on this project and if you have any questions,
please contact me at (805) 692 -6921 or gcheliniCbmns- engineers.com.
Sincerely,
MNS ENGINEERS, INC.
Greg C ielini
Principal Construction Manager
J: \PROPOSAL \2006 \1'06 -209 MOORPARK, SIGNAL INTERCONNECT\P06.209 PROPOSAL LTR 112806.DOC
Attachment 3
**AGREEMENT**
(Public Works Contract)
THIS AGREEMENT, made and entered into this day of
, 2006, in the County of Ventura, State of California, by and
between the City of Moorpark, a municipal corporation (hereinafter "Agency ") and, Taft
Electric Company (hereinafter "Contractor ").
WHEREAS, the City Council of the City of Moorpark at a meeting held on 20th day
of December 2006, authorized the Mayor and City Clerk to enter into this Agreement after
public bidding in accordance with California Public Code Section 20160, et seg.
NOW, THEREFORE, it is hereby agreed by and between the parties that:
1. Defined Terms
1.1 Terms used in this Agreement which are defined in the General Provisions
and Special Provisions have the meaning assigned to them in the General
Provisions and Special Provisions of the Contract Documents and Specifications.
2. Scope of Work
2.1 The Contractor shall furnish all of the labor, materials, tools, equipment,
services and transportation necessary to perform all of the work described as
follows:
Signal interconnection of traffic signals along Los Angeles Avenue and Tierra
Rejada Road set forth in the plans and specifications (hereinafter referred to as
"work').
2.2 The Contractor shall perform all of the work in strict accordance with the
Contract Documents as enumerated in Article 8 hereof.
2.3 The Contractor shall be liable to the Agency for any damages arising from,
or as a result of, a failure to fully comply with the Contract Documents. Contractor
shall not be excused with respect to any failure to so comply by any act or omission
of the Agency, its officers, employees or agents, unless such act or omission
actually prevents the Contractor from fully complying with the requirements of the
Contract Documents.
** (Example of Agreement; actual Agreement may differ in form and content.)
2006 Signal Interconnect Projects LA Avenue (SRI 18) & Tierra Rejada Road
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Schedule
3.1 The Contractor shall commence the work on the date stated in the Notice to
Proceed and shall diligently pursue the work to completion within sixty (60)
working days thereafter, and upon the work schedule, if any, as specified in the
Special Provisions, except as such time may be extended in writing by the Agency
in accordance with the Specifications, time being of the essence.
Liquidated Damages
4.1 If the Contractor fails to complete the work, or any portion thereof, within the
time period required by Article 3 herein or as duly extended in writing by the
Agency, he shall forfeit and pay to the Agency, as liquidated damages, the sum of
five hundred dollars ($500) per day for each calendar day the work, or portion
thereof, remains uncompleted after the above specified completion date. The
liquidated damages shall be deducted from any payments due or to become due to
the Contractor under the terms of this contract. [Government Code Section
53069.851 Progress payments made by the Agency after the above specified
completion date shall not constitute a waiver of liquidated damages by the Agency.
Contract Price
5.1 The Agency shall pay to the Contractor as full consideration for the faithful
performance of the contract entered into by this Agreement, subject to any
additions or deductions as provided in the Contract Documents the sum of
$581,370, said sum being the total amount of the amounts stipulated in the
Contractor's Proposal attached as Exhibit "A" of this Agreement.
Payments
6.1 If the Special Provisions do not provide for progress payments, the
Contractor shall be paid within thirty -five (35) days after Contractor furnishes
Agency with a release of all undisputed contract amounts, if required by Agency,
and final acceptance of the work by the City Council.
6.2 If progress payments are to be made pursuant to the Special Provisions,
Contractor shall submit the required monthly statement to the Engineer
commencing on the 5th day of month after the Agency issues the Notice To
Proceed and, if required by the Engineer, a release of all undisputed contract
amounts related to said statement.
6.3 In the event there is any claim specifically excluded by Contractor from the
operation of the release, there shall be retained by Agency an amount not to
exceed the amount of the disputed claim. [P.C.C. Section 7100]
2006 Signal Interconnect Projects - 2 - LA Avenue (SR 118) & Tierra Rejada Road
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7. Legal Requirements
7.1 Pursuant to California Labor Code Section 1810, et seq., eight (8) hours
labor constitutes a legal day's work. Contractor shall forfeit as a penalty to Agency
the sum of $25.00 for each worker employed in the execution of the contract by
Contractor or any subcontractor for each calendar day during which such worker is
required or permitted to work more than eight (8) hours in any one calendar day
and forty (40) hours in any one calendar week in violation of the provisions of Labor
Code Section 1815. [Labor Code Section 1813]
7.2 (A) Copies of the determination of the Director of the Department of
Industrial Relations of the rate of per diem wages for each craft, classification or
type of worker needed to execute the contract are on file in, and available at, the
office of the City Clerk 799 Moorpark Avenue, Moorpark, California 93021. [Labor
Code Section 1773.2]
(B) The Contractor shall post at the work site, for the duration of the contract, a
copy of the determination of the specified prevailing rate of per diem wages. [Labor
Code Section 1773.2]
(C) The Contractor, and any subcontractor, under the Contractor, shall pay not
less than the specified prevailing rate of per diem wages to all workers employed in
the execution of the contract. [Labor Code Section 1771] The Contractor shall
have responsibility for compliance with California Labor Code Section 1776 relative
to the retention and inspection of payroll records. [Labor Code Section 1776]
7.3 The Agency shall withhold penalties and forfeitures from payments due to
the Contract for noncompliance with the California Labor Code [Labor Code
Section 1727].
7.4 Nothing in this contract shall prevent the Contractor or any subcontractor
from employing properly registered apprentices in the execution of the contract.
The Contractor shall have responsibility for compliance with California Labor Code
Section 1777.5 for all apprentice occupations. [Labor Code Sec. 1777.5]
7.5 Neither the Contractor, nor any subcontractor under the Contractor, shall
discriminate in the employment of persons upon the work because of the race,
religious creed, color, national origin, ancestry, physical handicap, medical
condition, marital status or sex of such person, except as provided in Section 12940
of the Government Code. The Contractor shall have responsibility for compliance
with this Section. [Labor Code Section 1735]
7.6 Contractor shall, at Contractor's sole expense, obtain all necessary permits
and licenses for the work and give all necessary notices and pay all fees and taxes
required by law.
2006 Signal Interconnect Projects - 3 - LA Avenue (SR 118) & Tierra Rejada Road
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7.7 All bonds provided by the Contractor to satisfy the terms of the specifications
shall be issued by an admitted surety insurer.
Contract Documents and Specifications
8.1 The contract entered into by this Agreement consists of the following
Contract Documents and Specifications, all of, which are component parts of the
contract as is herein set forth in full or attached hereto:
Notice Inviting Sealed Bids
Instructions to Bidders
Proposal, as accepted
Agreement (Public Works Contract)
Payment Bond (Labor and Material)
Performance Bond
Contractor's Certificate Regarding Workers' Compensation
Standard Specifications, identified as the Standard Specifications for Public
Works Construction (Green Book), Most Recent Edition
State Standard Specifications, identified as the California Department of
Transportation Standard Specifications, July 1999
Special Provisions
Location Maps and Quantity Charts [see Appendices]
Addenda Nos.
Other documents (i.e. Permits, Referenced Specifications, etc., list here).
2006 Signal Interconnect Projects - 4 - LA Avenue (SR 118) & Tierra Rejada Road
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Independent Contractor
9.1 The Contractor is and shall at all times remain as to the Agency a wholly -
independent Contractor. Neither the Agency nor any of its officers, employees, or
agents shall have control over the conduct of the Contractor or any of the
Contractors officers, employees, servants, agents or subcontractors, except as set
forth in the Contract Documents and Specifications. The Contractor shall not at any
time or in any manner represent that it or any of its officers, employees, agents, or
subcontractors, are in any manner officers, employees, agents or subcontractors of
the Agency.
Indemnification
10.1 The Contractor hereby agrees to indemnify, defend and hold harmless the
Agency, and its officers, employees, servants and agents from and against any and
all claims, liability, loss, damage, cost, and expense, including court costs and
attorneys' fees, whether or not litigation be commenced, of whatever nature or type,
that the Agency or any of its officers, employees or agents, may hereinafter suffer,
incur, be put to pay or lay out by reason of:
(1) Any injury or death to any person or damage to any property sustained or
alleged to have been sustained as a result of the work, or the performance
thereof, contemplated hereby, or any defect in material, equipment or
workmanship that becomes evident within one year after the date of
recordation of the notice of completion.
(2) Any other act or omission of the Contractor, its agents, representatives or
other persons who are at any time engaged in the course of work or in the
repair, replacement or restoration of any portion of the work made necessary
by any defect in material or workmanship including, but not limited to,
subcontractors, laborers, materialism and suppliers-, or
(3) Any breach or default of the Contractor in the performance of its obligations
hereunder.
10.2 The aforesaid Indemnification and Held Harmless Agreement shall not
include any claims of liability arising from the established sole negligence of willful
misconduct of the City or its officers, employees, servants or agents.
10.3 The aforesaid Indemnification and Held Harmless Agreement shall apply
regardless of whether or not the insurance policies specified in this agreement or
other Contract Document shall have been determined to be applicable to the claim,
liability, loss, damage, cost or expense.
2006 Signal Interconnect Projects - 5 - LA Avenue (SR 118) & Tierra Rejada Road
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11. Insurance
11.1 Contractor shall not commence the work until he shall have purchased, at
his sole expense, from one or more good and responsible companies doing
insurance business in the State of California and shall have furnished to the City
Clerk certificates of all insurance required under this Article and such insurance
shall have been approved by the Agency as to form, amount and terms; nor shall
Contractor allow any subcontractor to commence work on his subcontract until all
similar insurance required on the subcontractor shall have been so obtained and
approved. Each such policy of insurance shall be maintained in full force and effect
for the duration of the contract and shall bear an endorsement or shall have
attached a rider whereby it is provided that, in the event of expiration or proposed
cancellation or amendment of the policy for any reason whatsoever, the City Clerk
shall be notified by registered mail, postage prepaid, return receipt requested, not
less than thirty (30) days before the expiration, cancellation or amendment is
effective.
11.2 Contractor, and every subcontractor, shall provide comprehensive liability
insurance in which the Agency is the named insured or is named as an additional
insured. Notwithstanding any inconsistent statement in the policy or any
subsequent endorsement attached thereto, the protection offered by the policy
shall:
(1) Insure the Agency and its officers, employees, servants and agents from
claims for damages for personal injury to any person, including death, and
for damage to the property of any person which may arise or result from
Contractor's or any subcontractor's execution of the work or other obligation
under the execution of the work or other obligation under the Contract
Documents, whether such execution be by Contractor or by any
subcontractor or by anyone directly or indirectly employed by either
Contractor or any subcontractor.
(2) Provide the minimum limits set forth in the Specifications.
(3) Be written on an occurrence basis.
(4) Be primary to the City's liability insurance.
(5) Be issued by an insurer with a Best's rating of A: VII or better and be
licensed to do business in the State of California.
(6) State a deductible amount that is acceptable to the City.
11.3 Contractor, and every subcontractor, shall provide complete workers'
compensation insurance in accordance with the requirements of Section 3800 of
the California Labor Code. If any class of employees engaged in the work is not
2006 Signal Interconnect Projects - 6 - LA Avenue (SR 118) & Tierra Rejada Rod
12
MPK 03 -06
protected under any workers' compensation law, Contractor shall provide, and shall
cause each subcontractor to provide, adequate insurance for the protection not
otherwise protected. Contractor shall indemnify, defend and hold harmless the
Agency and its officers, employees, servants and agents from any claim resulting
from failure of either Contractor or any subcontractor to take out or maintain such
insurance.
Agency's Right to Terminate
12.1 If the Contractor refuses or fails to prosecute the work or any separable part
thereof with such diligence as will insure its completion within the time specified or
any extension thereof, or fails to complete said work within such time, or if the
Contractor should be adjudged a bankrupt, or if he should make a general
assignment for the benefit of his creditors, or if a receiver should be appointed on
account of his insolvency, or if he should persistently or repeatedly refuse or should
fail, except in cases for which extension of time is provided, to supply enough
properly skilled workers or proper materials to complete the work in the time
specified, or if he should fail to make prompt payment to subcontractors or for
material or labor, or persistently disregard laws, ordinances or instructions of the
Agency, or otherwise breach any reasons for such intention to terminate, the
Agency may terminate this agreement.
Unless within five (5) days after the service of a notice of intent to terminate the
agreement, such condition or violation shall cease or satisfactory arrangements for
the correction thereof be made, this contract shall upon the expiration of said five
(5) days, cease and terminate. In such case, Contractor shall not be entitled to
receive any further payment until the work is finished.
12.2 Performance by Surety or Agency. In event of any such termination, the
Agency shall immediately serve written notice thereof upon surety and Contractor,
and surety shall have the right to take over and perform this contract, provided,
however, that if surety within five (5) days after service upon it of said notice of
termination does not give the Agency written notice of its intention to take over and
perform this contract or does not commence performance thereof within ten (10)
days from the date of serving such notice, the Agency may take over the work and
prosecute the same to completion by contract or by any other method it may deem
advisable for the account and at the expense of Contractor, and he and his surety
shall be liable to the Agency for any excess cost or other damages occasioned the
Agency thereby.
If the Agency takes over the work as hereinabove provided, the Agency may,
without liability for so doing, take possession of, and utilize in completing the work,
such materials, appliances, plant, and other property belonging to the Contractor as
may be on the site of the work and necessary therefore.
2006 Signal Interconnect Projects - 7 - LA Avenue (SR 118) & Tierra Rejada Road
13
14
15
MPK 03 -06
Additional Costs of finishing work, including compensation for additional
engineering, architectural, managerial, and administrative services, shall be paid to
the Agency, without prejudice to any other rights or remedies available at law or in
equity to the Agency.
Notice
13.1 Whenever it shall be necessary for either party to serve notice on the other
respecting the contract, such notice shall be served by registered mail, postage
prepaid, return receipt requested, addressed to:
City of Moorpark
Attn: Yugal K. Lail, City Engineer /Public Works Director
799 Moorpark Avenue
Moorpark, CA 93021
(805)- 517 -6255
and the Contractor at:
Taft Electric
Attn: Rick Harwood
1694 Eastman Avenue
Ventura, CA 93003
(805) 642 -0121
unless and until different, addresses may be furnished in writing by either party to
the other.
13.2 Notice shall be deemed to have been served seventy -two (72) hours after
the same has been deposited in the United States postal service. This shall be a
valid and sufficient service of notice for all purposes.
Assignment
14.1 The Contractor shall not assign the performance of the contract, nor any part
thereof, nor any monies due or to become due hereunder, without the prior written
consent of the Agency. It is understood and acknowledged by the parties that the
contractor is the lowest responsible bidder qualified to perform the work.
14.2 Subject to the provision of this Article regarding assignment, the contract
shall be binding upon the heirs, executors, administrators, successors, and assigns
of the Contractor.
Unassigned
2006 Signal Interconnect Projects - 8 - LA Avenue (SR 118) & Tierra Rejada Road
16
17
MPK 03 -06
Miscellaneous Provisions
16.1 Should a change be contemplated in the name or nature of the Contractor's
legal entity, the Contractor shall first notify the Agency in order that proper steps
may be taken to have the change reflected in the Contract Documents.
16.2 The contract shall be effective from and after the date that this Agreement is
signed by the representatives of the Agency.
16.3 This Agreement is made in one original.
16.4 The captions of the articles, sections, subsections, paragraphs and
subparagraphs of the Contract Documents are for reference only and are not to be
construed in any way as a part of the contract.
16.5 The remedies contained in this agreement are cumulative, and in addition to
and not limitation of, any remedy at law or in equity to which the City may be
entitled.
Entire Agreement
17.1 The Contract Documents integrate all terms and conditions in connection
with the work called for herein and supersede all negotiations and prior
understandings, either oral or in writing, in respect to the subject matter hereof.
17.2 The Contract Documents are intended to be complimentary. Work required
by one of the Contract Documents and Specifications and not by others shall be
done as if required by all.
17.3 Each and every provision of law and clause required to be inserted into the
Contract Documents shall be deemed to be inserted therein, and if through mistake
or otherwise any such provisions is not inserted, or is not inserted correctly, then
upon application of either party, the Contract Documents shall forthwith be
amended in writing to make such insertion or correction.
17.4 The Contract Documents shall not be amended except by a writing duly
executed by the parties.
17.5 The City and Consultant understand and agree that the laws of the State of
California shall govern the rights, obligations, duties, and liabilities of the parties to
this Agreement and also govern the interpretation of this Agreement. Any litigation
concerning this Agreement shall be filed in the applicable court in Ventura County,
California.
2006 Signal Interconnect Projects - 9 - LA Avenue (SR 118) & Tierra Rejada Road
MPK 03 -06
IN WITNESS WHEREOF, the parties, hereto have caused this Agreement to be executed
the day and year first above written.
CITY OF MOORPARK
In
Pat Hunter, Mayor
Date:
ATTEST:
Deborah Traffenstedt
City Clerk of the City of Moorpark
Date:
CONTRACTOR — TAFT ELECTRIC
Rick Harwood
VIce President
Title
Date: November 27 , 2006
! ` A „w 1
2006 Signal Interconnect Projects - 10 - LA Avenue (SR 118) & Tierra Rejada Road
CITY OF MOORPARK
Capital Improvement Project
Budget Re -Cap Sheet
Exhibit 4 -A
Date: 12/12/06
Fiscal Year: FY 05/06
Department: Public Works I I Department: 8310
Project Title: L. A. Ave Signal Interconnect System Project Number: 8004
Total Current Appropriations
Fund
Object
Code
Account
Description
Total Prior
Years'
Expenses
Current FY
Beginning Year
Budget
Prior Budget
Changes This
FY
Current FY
Total Budget
Total Approp. To
Date
2501
9601
Design
$60,453
$3,133
$0
$3,133
$63,586
2501
9640
9640
Construction
Construction
Total Constr.
$15,201
$14
$15,215
$39,500
$90,000
$129,500
$0
$0
$0
$39,500
$90,000
$129,500
$54,701
$90,014
$144,715
2604
2501
9650 lInspection
$0
$40,000
$0
$40,000
$40,000
Project Totals:
$75,668
$172,633
$0
$172,633
$248,301
Requested Budget Amendment
/ Revised Total Appropriations
Fund
Object
Code
Account
Description
Current FY
Total Budget
Proposed
Budget Change
Proposed
Revised
Current FY
Budget
Previous Total
Appropr.
Proposed
Revised Total
Approp.
2001
9601
Design
$0 $3,133
$3,133
$0
$3,133
2501
9601
Design
$3,133
($3,133 )
$0
$63,586
$60,453
2001
9640
Construction
$0
$39,500
$39,500
$0
$39,500
2501
9640
9640
Construction
Construction
Total Constr.
$39,500
$90,000
$129,500
($39,500)
$0
$0
$0
$90,000
$129,500
$54,701
$15,201
$90,014
$144,715
2604
$90,014
$144,715
2001
9650
Inspection
$0
$40,000
$40,000
$0
$40,000
2501
9650
lInspection
$40,000
$40,000
$0
$40,000
$0
2001 Transfer to Fund 2501
$0
$75,654
$75,654
$0
$75,654
2501 Transfer from 2001
($75,654 )
($75,654)
$0
($75,654)
Project Totals:
$172,633
$0
$172,633
$248,301
$248,301
Pro ossed Revised Funding mmary
Fund
Fund Name
Total Prior
Years'
Expenses
Current FY
Beginning Year
Budget
Previously
Approved
Appropr. This
FY
Proposed
Additional
Appropr. This
Time
Proposed
Revised Total
Approp.
2001
TSM
$0
$0
$0
$158,287
$158,287
2501
JLAA0C
$75,654
$82,633
$0
($158,287)
$0
2604
ISTEA
$14
$90,000
$0
$0
$90,014
Project Totals:
$75,668
1 $172,633
1 $0
I $0
1 $248,301
CITY OF MOORPARK
Capital Improvement Project
Budget Re -Cap Sheet
Exhibit 4 -B
Date: 12/12/06
Fiscal Year: FY 05/06
Department: Public Works 1 Department: 8310
Project Title: Tierra Rejada R. Signal Interconnect System Project Number: 8036
Total Current Appropriations
Fund
Object
Code
Account
Description
Total Prior
Years'
Expenses
Current FY
Beginning Year
Budget
Prior Budget
Changes This
FY
Current FY
Total Budget
Total Approp. To
Date
2502
9601
Design
$61,856
$17,426
$0
$17,426
$79,282
2502
9640
9640
Construction
Construction
Total Constr.
$14,000
$0
$14,000
$182,000
$486,000
$668,000
$0
$0
$0
$182,000
$486,000
$668,000
$196,000
$486,000
$682,000
2604
2502
9650
Inspection
$0
$40,000
$0
$40,000
$40,000
Project Totals:
$75,856 1
$725,426
$0
$725,426
$801,282
Requested Budget Amendment / Revised Total Appropriations
Fund
Object
Code
Account
Description
Current FY
Total Budget
Proposed
Budget Change
Proposed
Revised
Current FY
Budget
Previous Total
Appropr.
Proposed
Revised Total
Approp.
2001
9601
Design
$0 $36,798
$36,798
$0
$36,798
2502
9601
Design
$17,426
($17,426)
$0
$79,282
$61,856
2001
9640
lConstruction
$0
$219,500
$219,500
$0
$219,500
2502
9640
9640
Construction
Construction
Total Constr.
$182,000
$486,000
$668,000
($182,000)
($150,000)
($112,500)
$0
$336,000
$555,500
$196,000
$14,000
$336,000
$569,500
2604
$486,000
$682,000
2001
9650
Inspection
$0
$40,000
$40,000
$0
$40,000
2502
9650
JInspection
$40,000
($40,000)
$0
$40,000
$0
2001 Transfer to Fund 2502
$0
$75,856
$75,856
$0
$75,856
2502 Transfer from 2001
($75,856 )
($75,856)
$0
($75,856)
Project Totals:
$725,426
($93,128)
$632,298
$801,282
$708,154
Proposed Revised Funding Summary
--Previously
Fund
Fund Name
Total Prior
Years'
Expenses
Current FY
Beginning Year
Budget
Approved
Appropr. This
FY
Proposed
Additional
Appropr. This
Time
Proposed
Revised Total
Approp.
2001
TSM
$0
$0
$0
$372,154
$372,154
2502
SP /T R AOC
$75,856
$239,426
$0
($315,282)
$0
2604
ISTEA
$0
$486,000
$0
($150,000)
$336,000
Pro ect Totals:
$75,856
1 $725,426
1 $0
1 ($93,128)1
$708,154
Attachment 5
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2006/07
BUDGET TO REVISE THE APPROPRIATIONS AND
BUDGET AMOUNTS FOR PROJECT 8004: LOS ANGELES
AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT
AND 8036: TIERRA REJADA ROAD TRAFFIC SIGNAL
INTERCONNECT PROJECT [TRAFFIC SYSTEMS
MANAGEMENT FUND (FUND 2001), L. A. AVE. AOC FUND
(FUND 2501), SPG RD. /T. R. RD. AOC FUND (FUND 2502)
AND FEDERAL ISTEA FUND (FUND 2604)]
WHEREAS, on June 21, 2006, the City Council adopted the Budget for Fiscal
Year 2006/07; and
WHEREAS, a staff report has been presented to the City Council requesting a
budget adjustments in the aggregate amount of $(93,128); and
WHEREAS, Exhibits "A" and "B ", attached hereto and made a part hereof,
describe said budget amendments and their resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate decrease of $(93,128) as
more particularly described in Exhibits "A" and "B ", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 20th day of December, 2006.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit'A' and 'B': Appropriation and Budget Detail
t #aY'0 4.111�' 9
Resolution No. 2006-
EXHIBIT A
BUDGET AMENDMENT FOR
Project 8036: Tierra Rejada Road ignal Interconnect Project
FY 2006 -2007
FUND ALLOCATION FROM:
Fund
Account Number
Amount
Traffic Systems Management
2001 -5500
$ 372,154.00
S r / T R AOC
2502 -5500
$ 315,282.00
ISTEA
2604 -5500
$ 150,000.00
2502 - 8310 - 8036 -9601: Design
$
17,426.00
Total
1
1 $ 93,128.00
FUND TRANSFER (for Prior Years' Actual Expense)
Fund
From (Exp.)
To (Rev.)
Total
2001 - 8310 - 8036 -9820
$ 75,856.00
$
$ 75,856.00
2502 -3720
36, 798.00
$ 75,856.00
$ 75,856.00
2502 - 8310 - 8036 -9601: Design
$
17,426.00
$
Total
1 $ 75,856.00
$ 75,856.00
1 $ -
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Revision
Amended Budget
2001 - 8310- 8036 -9601: Design
$
-
$
36, 798.00
$
36, 798.00
2502 - 8310 - 8036 -9601: Design
$
17,426.00
$
17,426.00
$
-
Sub -Total
$
17,426.00
$
19,372.00
$
36,798.00
2001 - 8310 - 8036 -9640: Const
$
-
$
219,500.00
$
219,500.00
2502 - 8310 - 8036 -9640: Const
$
182,000.00
$
182,000.00
$
-
2604- 8310 - 8036 -9640: Const
$
486,000.00
$
150,000.00
$
336,000.00
Sub -Total
$
668,000.00
$
112,500.00
$
555,500.00
2001 - 8310 - 8036 -9650: Ins p.
$
-
$
40,000.00
$
40,000.00
2502 - 8310 - 8036- 9650:Insp
$
40,000.00
$
40,000.00
$
-
Sub -Total
$
40,000.00
$
-
$
40,000.00
Total
$
725,426.00
1 $
93,128.00
$
632,298.00
FY 06/07 APPROPRIATIONS BY FUND
Fund
Current Budget
Revision
Amended Budge
2001: T S M
$ -
$ 296,298.00
$ 296,298.00
2502: S r / T R AOC-
$ 239,426.00
$ 239,426.00
$ -
2604:ISTEA
$ 486,000.00
$ 150,000.00
$ 336,000.00
Total
$ 725,426.00
$ 93,128.00
$ 632 298.00
Approved as to Form: ��) '?,-
city share /public works /everyone /staff reports /2006 /Dec/Sig_lntercon_Budget_A 10 ?
Resolution No. 2006-
EXHIBIT B
BUDGET AMENDMENT FOR
Project 8004: Los Angeles Avenue Signal Interconnect Project
FY 2006 -2007
FUND ALLOCATION FROM:
Fund
Account Number
Amount
Traffic Systems Management
2001 -5500
$ 158,287.00
L A Ave AOC
2501 -5500
$ 158,287.00
ISTEA
2604 -5500
$ -
2501 - 8310- 8004 -9601: Design
$
3,133.00
Total
Total
$ -
FUND TRANSFER for Prior Years' Actual Expense)
Fund
From (Exp.)
To (Rev.)
Total
2001 - 8310 - 8004 -9820
$ 75,654.00
$
$ 75,654.00
2501 -3720
3,133.00
$ 75,654.00
$ 75,654.00
2501 - 8310- 8004 -9601: Design
$
3,133.00
$
Total
1 $ 75,654.00
$ 75,654.00
1 $ -
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Revision
Amended Budget
2001 - 8310- 8004 -9601: Design
$
-
$
3,133.00
$
3,133.00
2501 - 8310- 8004 -9601: Design
$
3,133.00
$
3,133.00
$
-
Sub -Total
$
3,133.00
$
-
$
3,133.00
2001 - 8310 - 8004 -9640: Const
$
-
$
39,500.00
$
39,500.00
2501 - 8310 - 8004 -9640: Const
$
39,500.00
$
39,500.00
$
-
2604- 8310 - 8004 -9640: Const
$
90,000.00
$
-
$
90,000.00
Sub -Total
$
129,500.00
$
-
$
129,500.00
2001 - 8310 - 8004 -9650: Ins p.
$
-
$
40,000.00
$
40,000.00
2501 - 8310 - 8004- 9650:Insp
$
40,000.00
$
40,000.00
$
-
Sub -Total
$
40,000.00
$
-
$
40,000.00
Total 1
$
172,633.00
1 $
-
$
172,633.00
FY 06/07 APPROPRIATIONS BY FUND
Fund
Current Budget
Revision
Amended Budge
2001: T S M
$ -
$ 82,633.00
$ 82,633.00
2501: L A Ave AOC
$ 82,633.00
$ 82,633.00
$ -
2604:ISTEA
$ 90,000.00
$ -
$ 90,000.00
Total
$ 172,633.00
$ -
$ 172,633700
Approved as to Form:
city share /public works /everyone /staff reports /2006 /Nov /Sig_lntercon_Budget_B �f � If, $) V t. 7'