HomeMy WebLinkAboutAGENDA REPORT 2006 1220 CC REG ITEM 10Crf E 10' C.
MOORPARK CITY COUNCIL _ is -a4 06
AGENDA REPORT {
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TO: The Honorable City Council `� • '--
FROM: Jennifer Mellon, Senior Management Analysf'
DATE: November 27, 2006 (Meeting of December 20, 2006)
SUBJECT: Consider a Resolution Amending the Fiscal Year 2006 -07 Budget for
Library Operations and the Dedication Ceremony and Open House
and Establish a Library Services Fund
DISCUSSION
On July 19, 2006 Council amended the budget to include $300,000 for the Library
transition to enable staff and Library Systems and Services, Inc. (LSSI) to transition
library services from the County to City operations. At the meeting of November 15,
2006 staff stated that an operations budget would be presented to Council in December
for January 1, 2007 through June 30, 2007.
The estimated library operating budget for the remaining six months of Fiscal Year
2006/07 is $320,000. This figure is comprised of the LSSI operations agreement
$252,727; computer supplies, equipment, maintenance, and licensing $28,000; facility
maintenance and contractual services $18,490; utilities $19,283; and legal costs
$1,500. Under these budget assumptions, the annual operating budget for the
Moorpark City Library would be approximately $640,000.
This estimated operational budget is comparable to the operational budget of the
Library under the County for the same period; however, included within the City's
budget is the development of the library collection, enhancement of services and
programs, the addition of staff, and extended hours of operation.
Staff anticipates, based on projections, annual Library revenue of $690,000 which
includes property tax as well as fines, fees, and grants. Effective January 1, 2007, the
City will begin receiving property tax for library purposes collected within the City
incorporated boundary totaling approximately $660,000 per year. Additionally staff
conservatively estimates $30,000 of revenue to be collected in fines, fees, and from the
Public Library Foundation (PLF). The City will not begin receiving PLF revenue until
Fiscal Year 2007 -08; therefore, the revenue shown this period from January 1, 2007
through June 30, 2007 is zero. Staff recommends that library generated revenue be
used for Library operations with accumulated, annual fund balances set aside and
identified for future library projects.
SACommunity Services\ADMINISTRATIVE \CC Reports \2006 \12 -20 -2006 Library Operating Budget 1 -07 through 6-
07.doc
Honorable City Council
December 20, 2006
Page 2
Additionally, on November 1, 2006 Council approved the date of January 13, 2007 for
the Moorpark City Library Dedication Ceremony and Open House event. Staff has been
working on an all inclusive event budget. Due to some unforeseen savings, the
transition budget can absorb $5,000 of the costs for the event; however, staff is
requesting an addition of $5,500 for the ceremony and programming.
The official opening of the Moorpark City Library should be an event showcasing the
Library and offering citizens of Moorpark the opportunity to see the benefits that the city
operated library will bring to the community The budget includes audio, video,
decorations, postage, catering, supplies, rentals, and entertainment. Videomax will
provide an audio and video package of the day's events, morning refreshments as well
as an afternoon snack will be served, and there are two scheduled performances during
the celebration; a children's program at 10:30 a.m. and an "all ages" show at 2:00 in the
afternoon.
A total budget amendment of $325,500 is being requested at this time which covers the
FY 2006 -07 operating expenses request and the additional funds necessary for the
dedication event. Additionally, staff recommends that the Council approve a loan not to
exceed $320,000 from the City's General Fund, to be replenished with future library
revenue, to be used for actual expenditures for library operations from January 1, 2007
to the end of FY 2006 -07.
STAFF RECOMMENDATION (Roll Call Vote)
1. Adopt Resolution No. 2006 - , amending the FY 2006 -07 budget for Library
Services and Establishing the Library Services Fund
2. Approve a loan from the General Fund as outlined in the staff report
Attachment A — Resolution
ATTACHMENT A
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ESTABLISHING A LIBRARY
SERVICES FUND AND AMENDING THE FISCAL YEAR
2006 -07 BUDGET TO ALLOCATE $320,000 TO THE
LIBRARY SERVICES FUND (1010), FOR OPERATIONS,
FROM THE GENERAL FUND (1000), TO BE
REPLENISHED WITH FUTURE LIBRARY REVENUE, AND
TO ALLOCATE $5,500 TO THE LIBRARY FACILITIES
FUND (2154), FOR THE DEDICATION CEREMONY, FROM
THE LIBRARY FUND BALANCE (2154)
WHEREAS, on June 21, 2006, the City Council adopted the budget for Fiscal
year 2006/07; and
WHEREAS, a staff report has been presented to said Council requesting the
establishment of a Library Services Fund to account for revenue and expenditures of
Library operations and to allow easier scrutiny by the public; and
WHEREAS, a staff report has been presented to said Council requesting a
budget amendment allocating $320,000 to the new Library Services Fund expenditure
budget for library operations and $5,500 to the Library Facilities Fund for the dedication
ceremony; and
WHEREAS, the new Library Services Fund requires an inter -fund loan from the
General Fund in an amount not to exceed $320,000 to cover actual expenditures
occurring in fiscal year 2006 -07 which will be repaid with future Library revenue; and
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impact to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Establish the Library Services Fund.
SECTION 2. Amend the Fiscal Year 2006/07 budget allocating $325,500 to the
Library Services Fund expenditure budget as more particularly described in Exhibit "A"
attached hereto is hereby approved.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
Resolution 2006 -
Page 2
PASSED AND ADOPTED this 20th day of December, 2006.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A — Budget Amendment
Resolution No. 2006-
Page 3
EXHIBIT A
Budget Amendment for Library Services Operations FY 2006 -07
A. Fund Balance:
Fund No.
Fund Name
Amount
1000.5500
General Fund
not to exceed
$330,000
$330,000
$320,000
$0
" Library Services fund balance is zero. Anticipated revenue, once
$5,500
1010.0000.0000.3880
received, will be used for expenditures; meanwhile, general fund balance
$2,500
$2,500
will be utilized and then replenished.
$0
2154.5500
Library Fund Balance
$5,500
Estimated Revenue:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1010.0000.0000.3018
$0
$330,000
$330,000
1010.0000.0000.3303
$0
$5,500
$5,500
1010.0000.0000.3880
$0
$2,500
$2,500
TOTAL
$0
$338,000
$338,000
C. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1010.0000.0000.9103
$0
$252,727
$252,727
1010.0000.0000.9201
$0
$28,000
$28,000
1010.0000.0000.9413
$0
$10,200
$10,200
1010.0000.0000.9415
$0
$3,900
$3,900
1010.0000.0000.9420
$0
$5,183
$5,183
1010.0000.0000.9331
$0
$1,890
$1,890
1010.0000.0000.9252
$0
$16,600
$16,600
1010.0000.0000.9122
$0
$1,500
$1,500
2154.7640.0000.9205
$0
$5,500
$5,500
TOTALS
$0
$325,500
$325,500
Approved