HomeMy WebLinkAboutAGENDA REPORT 1993 0519 CC REG ITEM 08I a 9 e
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AGE 7'DA REPORT'
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TO: The Honorable City Council
FROM: Ken Gilbert, Director of Public Works
DATE: May 11, 1993 (Meeting of 5-19-93)
SUBJECT: Consider Authorization to Advertise for Receipt of
Bids for the Construction of Parkway Landscaping at the
following locations: 1) North Side of Los Angeles Avenue
Between Spring and Millard; 2) North Side of Los Angeles
Avenue from a Point East of Shasta to a Point West of
Goldman; 3) South side of Poindexter Avenue from a Point
East of Sierra Easterly approximately six hundred feet;
and, 4) East Side of Spring Road from Peach Hill Road
northerly approximately six hundred feet.
BACKGROUND
The City has retained the services of a landscape architect to
prepare designs for the construction of landscaping and irrigation
improvements at the subject locations. These projects have been on
hold until the completion of the construction of the sidewalk and
the property wall on the north side of Los Angeles Avenue west of
Spring Road. In that the property wall project is schedule to be
completed in the very near future, it is now appropriate to proceed
with efforts to secure bids for the installation of the parkway
landscaping.
The proposed project calls for the construction of irrigation and
landscaping at the following locations:
• North side of Los Angeles Avenue from Spring Road to Millard
Street;
• North side of Los Angeles Avenue at Shasta Avenue;
• South side of Poindexter Avenue at Sierra Avenue;
• East side Spring Road south of Peach Hill Road.
MOORPARK, CAUFORNIA
aty Cou Meeting
of 1993
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By cy` T"teCt_
Parkway Landscaping
May 19, 1993
Page 2
DISCUSSION
A. Design
Under separate cover the plans and specifications were made
available to the City Council for review and comment. In
addition, a set of plans along with a book showing photographs
of many of the trees and shrubs has been placed in the
conference room for your reference.
A brief description of the design for each area is as follows:
• L. A. Ave. @ Millard: a variety of shrubs, wall clinging
vines and Creeping St. Johnswort groundcover.
Note: In accordance with Caltrans requirements, no trees
are proposed.
• L. A. Ave. @ Shasta: a variety of trees, shrubs, wall
clinging vines and Redapple iceplant groundcover (consistent
with groundcover material adjacent to the wall in the parkway
to the west) .
Note: The inclusion of trees is subject to Caltrans
approval. The City has been advised that Caltrans
prefers that trees not be planted in parkway areas.
It is our intent to include in the design the same
type of trees which are planted in the parkways
immediately to the west of this project area.
• Poindexter Ave 6 Sierra: a variety of trees, shrubs, wall
clinging vines and ground cover (Creeping St. Johnswort) .
• E/S Spring Rd 6 Peach Hill: a variety of trees, shrubs and
groundcover (Hypericum) compatible with the landscaping
design for the adjacent slope on the Presbyterian Church
property. The project also calls for the use of boulders in
the landscape design. The boulders, which are to be supplied
by the City, are those which have been stored since their
removal from North Meadows Park Tot Lot.
B. Caltrans Review
Two of the project areas are within Caltrans right-of-way. Upon
approval of the design by the City Council, a copy of the plans
and specifications for those areas will be forwarded to Caltrans
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Parkway Landscaping
May 19, 1993
Page 3
for review, along with an application for an Encroachment
Permit.
C. Fiscal Impact
1. Project Cost Estimate: The following is a cost estimate for
the subject project:
Contr Admin &
Location Design Construction Inspection Total
Los Angeles Ave: Spring to 1324.00 25,000.00 1,000.00 27,324
Millard
Los Angeles Ave @ Shasta 900.00 16,000.00 500.00 17,400
Poindexter Ave @ Sierra 575.00 20,000.00 1,000.00 21,575
E/S Peach Hill @ Spring 710.00 25,000.00 500.00 26,210
Total 3,509 86,000 3,000 92,509
2. Budget Amendment: The following are tentative figures
relating to revised appropriations and a budget amendment
required to construct the subject project. It is recommended
that this action be deferred until the actual bids are
considered.
Current Increase Revised
Fund Budget (Decrease) Budget
023: Landscaping District
L.A. @ Shasta: 18,500
Poindexter/Sierra: 19,000 *
E/S Spring @ Peach Hill: 14,000
51,500 18,500 70,000
027: L. A. Ave AOC
L.A.: Millard to Spring ** 0 30,000 30,000
0
Total 51,500 48,500 100,000
Notes: * Includes $17,000 contribution from West
America
** In FY 1991/92 the City Council appropriated
$50,000 for this project from the L. A. AOC
fund. These funds were not re-appropriated in
the FY 1992/93 Budget.
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Parkway Landscaping
May 19, 1993
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D. Schedule
It is expected that the re-construction of the Sherman Avenue
property walls will be completed in May. It is the intent of
staff to advertise this project for receipt of bids as soon as
the Encroachment Permit is received from Caltrans. It is
anticipated that bids will be received and a contract awarded in
June or July.
RECOMMENDATION
Staff recommends that City Council take the following actions:
1. Approve the plans and specifications for the subject project and
authorize staff to submit an application to Caltrans for an
encroachment permit for those areas within the State right-of-
way;
2. Authorize staff to advertise for receipt of bids upon receipt of
said permit(s) .
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