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CC Resolution No. 2017-3617
Ordinance No. 453
SA Resolution No. SA-2017-21
CITY COUNCIL AND SUCCESSOR AGENCY
OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK
("SUCCESSOR AGENCY")
MOORPARK, CALIFORNIA
REGULAR MEETING AGENDA
WEDNESDAY, SEPTEMBER 6, 2017
6:30 P.M.
Moorpark Community Center 799 Moorpark Avenue
All items listed are heard and acted upon by the Moorpark City Council unless otherwise noted.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. PROCLAMATIONS AND COMMENDATIONS:
A. Introduction of City Employee, Victoria Peterson, Recreation Leader IV in
the Parks, Recreation, and Community Services Department.
B. Proclamation Declaring September 2017 as Ovarian Cancer Awareness
Month.
5. PUBLIC COMMENT:
All writings and documents provided to the majority of the City Council regarding all open-session agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business
hours. The agenda packet for all City Council meetings is available on the City's website at www.moorparkca.qov.
Any member of the public may address the Council during the Public Comments portion of the Agenda, unless it is a
Public Hearing or a Presentation/Action/Discussion item.Speakers who wish to address the Council concerning a Public
Hearing or Presentation/Action/Discussion item must do so during the Public Hearing or Presentation/Action/Discussion
portion of the Agenda for that item. Speaker cards must be received by the City Clerk for Public Comment prior to the
beginning of the Public Comments portion of the meeting;for a Presentation/Action/Discussion item, prior to the Mayor's
call for speaker cards for each Presentation/Action/Discussion agenda item; and for a Public Hearing item, prior to the
opening of each Public Hearing, or beginning of public testimony for a continued hearing. A limitation of three minutes
shall be imposed upon each Public Comment and Presentation/Action/Discussion item speaker. A limitation of three to
five minutes shall be imposed upon each Public Hearing item speaker.Written Statement Cards may be submitted in lieu
of speaking orally for open Public Hearings and Presentation/Action/Discussion items. Any questions concerning any
agenda item may be directed to the City Clerk's office at 517-6223.
Moorpark City Council/Successor Agency
September 6, 2017 Regular Meeting Agenda
Page 2
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Pursuant to Council Rules of Procedure, Section 2.9, Items to be
withdrawn from the Consent Calendar shall be identified at this time.)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
8. PUBLIC HEARINGS:
9. PRESENTATION/ACTION/DISCUSSION:
A. Consider Award of Contract to All American Asphalt for the Asphalt
Overlay of Spring Road, Princeton Avenue, Poindexter Avenue, and
Gabbert Road (Capital Improvement Project M0021). Staff
Recommendation: 1) Award a construction contract to All American
Asphalt, and authorize the City Manager to execute the construction
contract in the amount of $497,854 for the subject project, subject to final
language approval by the City Manager; and 2) Authorize the City
Manager to amend the construction contract for project contingencies in
an amount not to exceed $49,785 (10%), if and when the need arises for
extra work and services. (Staff: Sean Corrigan)
B. Consider Award of Agreement for Park Landscape Maintenance Services
to Stay-Green, Inc., and Resolution Amending the Fiscal Year 2017/18
Budget. Staff Recommendation: 1) Award Agreement to the lowest
bidder, Stay Green, in the amount of$364,280 for the initial nine (9) month
term of the Agreement and $484,040 annually for every subsequent year
that the contract is extended, and authorize the City Manager to execute
the Agreement, subject to final language approval by the City Manager;
and 2) Adopt Resolution No. 2017- , amending the FY 2017/18
Budget to appropriate $73,011 from the General Fund Reserve (1000) to
the Parks Division (2390). ROLL CALL VOTE REQUIRED (Staff:
Jeremy Laurentowski)
C. Consider Appointment of a City Council Ad Hoc Committee to Review
Recruitment Services Company Proposals for a City Manager
Recruitment, and Schedule a Special Meeting for September 27 for
Approval of an Agreement and Budget Allocation for Recruitment
Services. Staff Recommendation: 1) Appoint two members of the City
Council to an Ad Hoc Committee; and 2) Schedule a Special City Council
meeting for September 27, 2017, at 6:30 p.m. (Staff: Deborah
Traffenstedt)
Moorpark City Council/Successor Agency
September 6, 2017 Regular Meeting Agenda
Page 3
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
A. Consider Minutes of Regular City Council/Successor Agency Meeting of
June 21, 2017. Staff Recommendation: Approve the minutes.
B. Consider Minutes of Regular City Council/Successor Agency Meeting of
July 5, 2017. Staff Recommendation: Approve the minutes.
C. Consider Minutes of Regular City Council/Successor Agency Meeting of
July 19, 2017. Staff Recommendation: Approve the minutes.
D. Consider Minutes of Adjourned Regular City Council/Successor Agency
Meeting of July 26, 2017. Staff Recommendation: Approve the minutes.
E. Consider Minutes of Special City Council/Successor Agency Meeting of
July 26, 2017. Staff Recommendation: Approve the minutes.
F. Consider Warrant Register for Fiscal Year 2016/17 — September 6, 2017.
Staff Recommendation: Approve the warrant register.
G. Consider Warrant Register for Fiscal Year 2017/18 — September 6, 2017.
Staff Recommendation: Approve the warrant register.
H. Consider Resolution Adopting Revised Rules of Procedure for Council
Meetings and Related Functions and Activities and Rescinding Resolution
No. 2016-3567. Staff Recommendation: Adopt Resolution No. 2017-
, rescinding Resolution No. 2016-3567. (Staff: Deborah
Traffenstedt)
I. Consider Memorandum of Understanding (MOU) with California Joint
Powers Insurance Authority for Americans with Disabilities Act (ADA)
Assistance Program. Staff Recommendation: Authorize the City Manager
to sign the MOU. (Staff: Teri Davis)
J. Consider Resolution Amending the Conflict of Interest Code of the City of
Moorpark and Rescinding Resolution No. 2015-3439. Staff
Recommendation: Adopt Resolution No. 2017- , rescinding
Resolution No. 2015-3439. (Staff: Maureen Benson)
K. Consider Resolution Authorizing the Destruction of Certain Election
Records on File in the City Clerk's Division of the Administrative Services
Department. Staff Recommendation: Adopt Resolution No. 2017-
authorizing the destruction of the 2016 Election initiative petitions for
Moorpark SOAR— 2050. (Staff: Maureen Benson)
Moorpark City Council/Successor Agency
September 6, 2017 Regular Meeting Agenda
Page 4
10. CONSENT CALENDAR: (continued)
L. Consider Resolution Authorizing the Destruction of City Records (Closed
Code Compliance File Records) on file in the Community Development
Department. Staff Recommendation: Adopt Resolution No. 2017-
authorizing the destruction of closed Code Compliance case files over
three years old. (Staff: Maureen Benson)
M. Consider Resolution Amending Fiscal Year 2017/2018 Budget to Increase
Appropriations for Fiscal Year 2016/2017 Purchase Order Carry Over.
Staff Recommendation: Adopt Resolution No. 2017- . ROLL CALL
VOTE REQUIRED (Staff: Ron Ahlers)
N. Consider Various Park Improvements at Arroyo Vista Community Park
(AVCP) and Resolution Amending the Fiscal Year 2017/2018 Budget to
Fund the Improvements. Staff Recommendation: 1) Approve additional
improvements to AVCP as outlined in the agenda report; and 2) Adopt
Resolution No. 2017- , amending the FY 2017/18 Budget to
appropriate $62,900 from the Community Wide Park Development Fund
(2010) to complete the improvements. ROLL CALL VOTE REQUIRED
(Staff: Jeremy Laurentowski)
O. Consider Agreement with Phoenix Civil Engineering, Inc. for Engineering
Design Services for Championship Drive Equestrian Trail Improvements.
Staff Recommendation: Approve Agreement and authorize the City
Manager to sign the Agreement, subject to final language approval of the
City Manager. (Staff: Jeremy Laurentowski)
P. Consider Amendment No. 1 to Agreement with Phoenix Civil Engineering,
Inc. for Construction Management Services for the Pedestrian Access
Improvements at the Civic Center Project (CIP Project C0014). Staff
Recommendation: Approve Amendment No. 1 and authorize the City
Manager to sign Amendment No. 1, subject to final language approval of
the City Manager. (Staff: Jeremy Laurentowski)
Q. Consider Agreement with Benner and Carpenter for Easement Work at
Arroyo Vista Community Park. Staff Recommendation: Approve the
Agreement and authorize the City Manager to sign the Agreement, subject
to final language approval of the City Manager. (Staff: Jeremy
Laurentowski)
R. Consider Resolution Amending Fiscal Year 2017/2018 Budget for Sewer
Line Work at 61 High Street. Staff Recommendation: Adopt Resolution
No. 2017- . ROLL CALL VOTE REQUIRED (Staff: Jessica
Sandifer
Moorpark City Council/Successor Agency
September 6, 2017 Regular Meeting Agenda
Page 5
10. CONSENT CALENDAR: (continued)
S. Consider Resolution Approving Program Supplement No. N013 Rev. 1 to
Administering Agency — State Agreement for Federal Aid Projects No.
07-5436R for the Spring Road and Princeton Avenue Overlay Project and
Authorizing the City Manager to Sign the Supplemental Agreement. Staff
Recommendation: 1) Adopt Resolution No. 2017- ; and 2) Authorize
the City Manager to sign the Program Supplemental Agreement. (Staff:
Sean Corrigan)
T. Consider Agreement with FCG Consultants to Provide Construction
Management and Inspection Services for the Asphalt Overlay of Spring
Road, Princeton Avenue, Poindexter Avenue, and Gabbert Road (CIP
M0021)). Staff Recommendation: 1) Award a consultant agreement to
FCG Consultants for construction management and inspection services,
and authorize the City Manager to execute the agreement in an amount
not to exceed $112,099, subject to final language approval by the City
Manager; and 2) Authorize the City Manager to amend the consultant
agreement for contingencies in an amount not to exceed $11,210 (10%), if
and when the need arises for extra work and services. (Staff: Sean
Corrigan)
U. Consider Amendment No. 1 to Agreement with RJR Engineering Group,
• LLC, for Final Design of the Metrolink South Parking Lot Entrance. Staff
Recommendation: Authorize the City Manager to sign Amendment No. 1 for
additional design work and landscape architectural work, for a revised total
Agreement not to exceed amount of $48,874.08, subject to final language
approval of the City Manager. (Staff: Shaun Kroes)
V. Consider Amendment No. 4 to Agreement with RJR Engineering Group,
LLC, for Municipal Engineering Services. Staff Recommendation: Authorize
the City Manager to sign Amendment No. 4 to the Agreement with RJR
Engineering Group, LLC, for municipal engineering services, establishing a
not to exceed amount of $75,000.00 for City projects, subject to final
language approval of the City Manager. (Staff: Sean Corrigan)
W. Consider Authorization for Recordation of the Notice of Completion for the
Project to Widen Los Angeles Avenue at Shasta (8058/C0030) and
Release of Bonds in Accordance with the Contract. Staff
Recommendation: Authorize the City Clerk to file the Notice of
Completion, and release of the project bonds as outlined in the report.
(Staff: Sean Corrigan)
Moorpark City Council/Successor Agency
September 6, 2017 Regular Meeting Agenda
Page 6
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
12. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation (Pursuant to Paragraphs (2) or (3) of
Subdivision (d) of Government Code Section 54956.9: (Number of cases
to be discussed - 4)
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of
Government Code Section 54956.9: (Number of cases to be discussed —
4)
C. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
(Pursuant to Paragraph (1) of subdivision (d) of Government Code Section
54956.9)
County of Ventura and City of Fillmore vs City of Moorpark and Broad
Beach Geologic Hazard Abatement District (Case No. 56-2016-00479937-
CU-WM-VTA)
D. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
(Pursuant to Paragraph (1) of subdivision (d) of Government Code Section
54956.9)
City of Moorpark v. County of Ventura et al. (Real Party in Interest, Wayne
J. Sand & Gravel, Inc.) (Case No. 56-2016-00482408-CU-WM-VTA
E. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: APN 512-0-090-115
City Negotiator: Steven Kueny, City Manager
Negotiating Parties: Not identified at this time
Under Negotiation: Price and terms of payment
F. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: APN 511-0-030-260, 1113 Walnut Canyon Road
City Negotiator: Steven Kueny, City Manager
Negotiating Parties: City Ventures
Under Negotiation: Price and terms of payment
G. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957 (b)(1)
Title: City Manager
Moorpark City Council/Successor Agency
September 6, 2017 Regular Meeting Agenda
Page 7
12. CLOSED SESSION: (continued)
H. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Paragraph (1) of Subdivision (b) of Government Code
Section 54957)
Title: City Manager and City Attorney
13. ADJOURNMENT:
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the City Clerk's Division at
(805) 517-6223. Upon request, the agenda can be made available in appropriate alternative formats to
persons with a disability. Any request for disability-related modification or accommodation should be made
at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements
can be made to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
Moorpark City Council/Successor Agency
September 6, 2017 Regular Meeting Agenda
Page 8
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Maureen Benson, declare as follows:
That I am the City Clerk of the City of Moorpark and that an agenda of the Regular
Meeting of the Moorpark City Council and the Successor Agency of the Redevelopment
Agency of the City of Moorpark to be held on Wednesday, September 6, 2017, at 6:30
p.m. in the Council Chambers of the Moorpark Community Center, 799 Moorpark
Avenue, Moorpark, California, was posted on September 1, 2017, at a conspicuous
place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on September 1, 2017.
Maureen Benson, City Clerk