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HomeMy WebLinkAboutAGENDA REPORT 2017 0906 CCSA REG ITEM 10B CITY OF MOORPARK,CALIFORNIA City Council Meeting -6 01.9/7 ITEM 10.B. of_ -9T MI IUTES OF THE CITY COUNCIL AND • = GENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California July 5, 2017 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on July 5, 2017, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:52 p.m. 2. PLEDGE OF ALLEGIANCE: Management Analyst Chris Ball led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Brian Chong, Administrative Services Manager; Chris Ball, Management Analyst; Sergeant Daren Hendren, Sheriffs Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Certificate of Recognition upon the Occasion of the 25th Anniversary of Wood Ranch BBQ & Grill. Representatives from Wood Ranch BBQ & Grill were unable to attend the meeting. Mayor Parvin read the certificate of recognition. 5. PUBLIC COMMENT: Matt Miguelena, a Moorpark resident and physical therapist spoke in regard to the detriments to health from second-hand smoke and the hazardous litter smoking generates. 323 Minutes of the City Council/Successor Agency Moorpark, California Page 2 July 5, 2017 Esha Chhabra, a Moorpark resident provided a power point presentation showing cigarette butts disposed of improperly and stated the City's new smoking ordinance does not address this toxic waste. She recognized the City of Laguna Beach, which is taking a stand as a smoke-free environment. In response to Councilmember Mikos, Mr. Chong reported a future agenda item on second-hand smoke is tentatively scheduled for September. Tom Lucas, a Moorpark resident and victim of growing up in a household of chain-smokers, reported on its detrimental effects on his health from second- and third-hand smoke. Christopher Johnson, a Moorpark resident and co-owner of Hearts of Jade, spoke on a variety of concerns including: 1) Installation of a missing portion of sidewalk on the south side of High Street near "One More Time"; 2) Requested parking improvements for Bard Street similar to those installed on Walnut Street; and 3) Requested clarification on whether or not the stipend paid to the CEO of the Moorpark Chamber of Commerce, is paid by the City of Moorpark. Mayor Parvin responded that it is not paid by the City. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: `CONSENSUS: It was the unanimous consensus of the Council to hear Item 9.B. prior to Item 9.A. on the agenda upon the request of Mayor Parvin Mayor Parvin asked Councilmember Pollock to announce the meeting would be adjourned in memory of Stephen Fuerstein, a longtime resident to Moorpark who was also an actor remembered for his role in the movie "Animal House. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Van Dam thanked staff for another spectacular 3rd of July event. Councilmember Van Dam congratulated Patty Anderson, Administrative Assistant, for her many years of service to the City upon the occasion of her retirement from public service. He thanked Mr. Laurentowski and his staff for the great trail at Arroyo Vista Community Park. Councilmember Van Dam announced you can have a delicious paring of wine and pizza right here in Moorpark at Custom Pie located near the Moorpark Community College. Councilmember Mikos also congratulated staff on the success of the 3rd of July celebration, and stated the trail at Arroyo Vista Community Park is spectacular. 324 Minutes of the City Council/Successor Agency Moorpark, California Page 3 July 5, 2017 In response to Councilmember Mikos, Mr. Laurentowski stated the grand opening of the Arroyo Vista Community Park trail is tentatively scheduled for September. Councilmember Pollock announced the success of a June 25th Historic Walk on High Street organized by Kelly Knight with David Schwabauer of the. Moorpark Historical Society conducting the tour. Councilmember Pollock reported on July 2nd he had attended the Ventura County Sheriff's Department Wine, Dine and Canine event at the pony paddock at Underwood Farms where Dano the dog assigned to Moorpark was present. Mayor Parvin announced the second in a series of "Movies in the Park" will be held on Saturday, July 15th at Mammoth Highlands Park where "The Good Dinosaur" movie will be shown free of charge and refreshments will be served. Mayor Parvin announced the statistics from the City's free Electronic Waste and Paper Shredding event held on May 20th, where 20,000 pounds of electronic waste was collected and 22,400 pounds of paper was shredded on site. The next event will be on September 17th. Mayor Parvin thanked staff for working the 3rd of July fireworks show. She reported two different television networks carried a report. Mayor Parvin congratulated Patty Anderson upon the occasion of her retirement from the City. 8. PUBLIC HEARINGS: A. Consider Resolution Updating Permit Application Review and Processing Fees and Deposits and Rescinding Resolution Nos. 2016-3505 and 2017- 3588, and Finding This Action Exempt from the California Environmental Quality Act. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2017-3608. ROLL CALL VOTE REQUIRED Mr. Bobardt gave the staff report. Mayor Parvin opened the public hearing. A discussion followed among the Councilmembers and staff regarding: 1) How much time it would take staff to perform a comprehensive comparison of these fees to other cities' fees; 2) Confirming that these are not impact fees; and 3) The possibility of hiring a consultant after a 325 Minutes of the City Council/Successor Agency Moorpark, California Page 4 July 5, 2017 Request for Proposal to prepare a comprehensive fee comparison to other Ventura County cities. Christine Rangel representing the Building Industry Association spoke in opposition to the increase in fees as they raise the price of homes and exclude certain buyers. Mayor Parvin closed the public hearing. Councilmember Simons stated he was not comfortable approving an increase in fees without a comprehensive comparison to other cities along with a study of permitting processes. MOTION: Councilmember Van Dam moved and Mayor Parvin seconded a motion to adopt Resolution No. 2017-3608, rescinding Resolution Nos. 2016- 3505 and 2017-3588. The motion carried by roll call vote 4-1, Councilmember Simons dissenting. MOTION: Councilmember Simons moved and Councilmember Pollock seconded a motion to have a future agenda item regarding issuing a Request for Proposal to have a consultant evaluate the fees and processes used for development use fees by the City of Moorpark. The motion carried by unanimous voice vote. AT THIS POINT in the meeting Item 9.B. was heard. 9. PRESENTATION/ACTION/DISCUSSION: B. Consider Final Design of the Public Art at the Moorpark Police Services Center; and Resolution Amending Capital Improvement Project No. C0015 Title from Train Station Public Art to Police Services Center Public Art and Updating Description to Art Project at the Police Services Center, and Amending the Adopted Budget for Fiscal Year 2017/18 by Appropriating $17,500 from the Art in Public Places Fund (2007). Staff Recommendation: 1) Approve the artist's final design as presented for the Public Art Project No. C0015; and 2) Adopt Resolution No. 2017-3609. ROLL CALL VOTE REQUIRED Mr. Ball gave the agenda report and introduced Angel Castillo from the artist, Heath Satow's studio. Ms. Castillo stated they expect the project to be installed on schedule and anticipate this will be an award winning piece. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded the motion to: 1) Approve the artist's final design as presented for Public Art 326 Minutes of the City Council/Successor Agency Moorpark, California Page 5 July 5, 2017 Project No. 00015; and 2) Adopt Resolution No. 2017-3609, amending the Fiscal Year 2017/18 Budget by appropriating $17,500 from the Art in Public Places Fund (2007). The motion carried by unanimous roll call vote. A. Consider Mayor Parvin' s Request for Council to Sign 100% Clean Energy Pledge. Staff Recommendation: Direct staff as deemed appropriate. Mayor Parvin gave a presentation on the Sierra Club's request for mayors to sign the Mayors 100% Clean Energy Pledge. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to have Mayor Parvin sign the Mayors 100% Clean Energy Pledge. The motion carried by unanimous voice vote. C. Consider Resolution Adopting Revised City Council Policies and Rescinding Resolution No. 2015-3378. Staff Recommendation: Adopt Resolution No. 2017-3610, rescinding Resolution No. 2015-3378. Ms. Traffenstedt gave the staff report. There were no speakers. A discussion followed among the Councilmembers and staff regarding future research or changes to the resolution including: 1) The City Attorney will be requested to consider a one-time flat fee plus a 1% per month finance charge for past due accounts in regard to Policy 5.4; 2) Staff was requested to look into other options for future use of portable payment devices and associated fees for Policy 5.9; 3) On stamped page 42 for Policy 1.5 No. 3. to be amended to read "The use of City-provided computer equipment and network resources for an individual's individual City Councilmember's participation in, including but not limited to, charitable, social, political or religious purposes, commercial use or profit, election campaigns, or for outside employment is prohibited. This includes outgoing notices/solicitations for donations"; 4) On stamped page 45 add the new overlay area code of 820 to Policy 1.8; 5) For Policy 3.5, staff was directed to add disclosure information regarding exclusion from the First-Time Home Buyers Affordable Housing Program to all City Council appointment applications; and 5) On stamped page 140 change the title of No. 4 to "Community Outreach Programs", and prepare a Box Item Communication to Council regarding the progress of implementing the Managed Enforcement/Neighborhood Development (MEND); and staff will discuss the possibility of developing an inspection program in the Industrial areas using the Planning Technician rather than Code Enforcement. 327 Minutes of the City Council/Successor Agency Moorpark, California Page 6 July 5, 2017 MOTION: Councilmember Pollock moved and Mayor Parvin seconded a motion to adopt revised City Council Policies Resolution No. 2017-3610, as amended and rescinding Resolution No. 2015-3378. The motion carried by unanimous voice vote. D. Consider Resolution Amending the City's Salary Plan and Rescinding Resolution No. 2016-3566. Staff Recommendation: 1) Prior to a motion to adopt the revised Salary Plan Resolution, the Mayor shall make an oral summary report as follows: Staff is recommending the City Council approve a revised Salary Plan Resolution that includes increasing the salary ranges for all positions by a cost-of-living adjustment of two percent, and this includes the Non-Competitive Service positions that are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code; and 2) Adopt Resolution No. 2017-3611, rescinding Resolution No. 2016-3566. ROLL CALL VOTE REQUIRED Ms. Traffenstedt gave the staff report. Ms. Benson summarized one Written Statement card from Christopher Johnson stating any consideration for salary increase should be based on merit. Mayor Parvin made the following summary report: "Staff is recommending the City Council approve a revised Salary Plan Resolution that includes increasing the salary ranges for all positions by a cost-of-living adjustment of two percent, and this includes the Non-Competitive Service positions that are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code." MOTION: Councilmember Van Dam moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2017-3611, amending the City's Salary Plan Resolution and rescinding Resolution No. 2016-3566. The motion carried by unanimous roll call vote. E. Consider Resolution Adopting a Revised Management Benefits Program and Rescinding Resolution No. 2016-3531. Staff Recommendation: 1) Prior to a motion to adopt the Management Benefits Resolution, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: Staff is recommending the City Council approve a revised Management Benefits Resolution that includes a 2% cost-of-living salary increase for all Management employees; continue to permit 20 hours of leave cash-out for employees with the required minimum leave balance; add an annual sick leave cash- out of up to 80 hours for the employees hired prior to 1989 who have this - grandfathered benefit (which will reduce the amount of leave that is 328 Minutes of the City Council/Successor Agency Moorpark, California Page 7 July 5, 2017 otherwise permitted to be cashed out at termination of employment); and revise the retirement health savings benefit for a City Manager without an employment agreement and with 30 or more years of service to change the monthly formula from $100 to $200 for each month of service, provided that such revision shall only apply upon an amendment to Section 2.12.100 of the Municipal Code to reduce the involuntary separation cash severance benefit amount; 2) Adopt Resolution No. 2017- 3612, rescinding Resolution No. 2016-3531; and 3) Direct the City Attorney to prepare and schedule for a regular City Council meeting an ordinance amending Chapter 2.12 of the Municipal Code, and incorporating the amendment to Section 2.12.100 as addressed in the agenda report. ROLL CALL VOTE REQUIRED Ms. Traffenstedt gave the staff report. Ms. Benson summarized one Written Statement card from Christopher Johnson stating any consideration for increased benefits should be based on merit. Mayor Parvin made the following summary report: "Staff is recommending the City Council approve a revised Management Benefits Resolution that includes a 2% cost-of-living salary increase for all Management employees; continue to permit 20 hours of leave cash-out for employees with the required minimum leave balance; add an annual sick leave cash- out of up to 80 hours for the employees hired prior to 1989 who have this grandfathered benefit (which will reduce the amount of leave that is otherwise permitted to be cashed out at termination of employment); and revise the retirement health savings benefit for a City Manager without an employment agreement and with 30 or more years of service to change the monthly formula from $100 to $200 for each month of service, provided that such revision shall only apply upon an amendment to Section 2.12.100 of the Municipal Code to reduce the involuntary separation cash severance benefit amount." MOTION: Councilmember Van Dam moved and Councilmember Pollock seconded a motion to: 1) Adopt Resolution No. 2017-3612, rescinding Resolution No. 2016-3531; and 2) Direct the City Attorney to prepare and schedule for a regular City Council meeting an ordinance amending Chapter 2.12 of the Municipal Code, and incorporating the amendment to Section 2.12.100 as addressed in the agenda report. The motion carried by unanimous voice vote. F. Consider Voting Delegate and Alternates for League of California Cities Annual Conference — September 13-15 in Sacramento. Staff Recommendation: 1) Designate Mayor Parvin as the voting delegate and Councilmember Pollock as the alternate voting delegate with ay other registered Councilmember, the City Manager, or Assistant City Manager 329 Minutes of the City Council/Successor Agency Moorpark, California Page 8 July 5, 2017 as voting delegate alternates; and 2) Direct the City Clerk to notify the League of California Cities of the designated voting delegate and alternates. Ms. Benson gave the staff report. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to: 1) Designate Mayor Parvin as the voting delegate and Councilmember Pollock as the alternate voting delegate with any other registered Councilmember, the City Manager, or Assistant City Manager as voting delegate alternates; and 2) Direct the City Clerk to notify the League of California cities of the designated voting delegate and alternates. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Minutes of Special City Council/Successor Agency Meeting of May 24, 2017. Staff Recommendation: Approve the minutes. B. Consider Minutes of Special City Council/Successor Agency Meeting of June 7, 2017. Staff Recommendation: Approve the minutes. C. Consider Warrant Register for Fiscal Year 2016/17— June 21, 2017. Staff Recommendation: Approve the warrant register. D. Consider Resolution Authorizing the Destruction of Certain Records on File in the Administrative Services, Community Development, and Finance Departments. Staff Recommendation: Adopt Resolution No, 2017-3613. E. Consider Amendment to the Local Street Access Agreement between the City of Moorpark and Waste Management of California, Inc., Doing Business As the Simi Valley Landfill and Recycling Center. Staff Recommendation: Authorize the City Manager to sign Amendment No. 11 extending the Agreement until October 31, 2017, subject to final language approval by the City Manager. F. Consider Authorizing the Mayor to Execute an Amendment to the Sustainability Fee Memorandum of Understanding (MOU) between the County of Ventura and City of Moorpark to Extend the MOU to December 31, 2017. Staff Recommendation: Authorize the Mayor to sign the Amendment. 330 Minutes of the City Council/Successor Agency Moorpark, California Page 9 July 5, 2017 G. Consider Memorandum of Understanding with Service Employees International Union (SEIU) Local 721 for Fiscal Year 2017-18. Staff Recommendation: Approve the new MOU for the time period from July 1, 2017 through June 30, 2018, subject to City Manager final language approval, and authorize the City Manager to sign the new MOU. H. (SUCCESSOR AGENCY) Consider Lease Agreement with Tom Lindstrom RV Sales, Inc. Staff Recommendation: Approve Lease Agreement with Tom Lindstrom RV Sales, Inc. for the period of July 1, 2017 to June 30, 2018, and authorize the Executive Director to sign the lease, subject to final language approval of the Executive Director and City Attorney, and approval by the Oversight Board and California Department of Finance. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) A. Consider Ordinance No. 449 An Ordinance of the City of Moorpark, California, Approving Zoning Ordinance Amendment No. 2017-01, an Amendment to Chapter 17.08 (Definitions), Chapter 17.20 (Uses by Zone), Chapter 17.28 (Standards for Specific Uses), Chapter 17.32 (Off- Street Parking Requirements), and Chapter 17.36 (Standards for Specific Zones and Zone Types) of Title 17 (Zoning) of the Moorpark Municipal Code to Address Changes in State Law Related to Accessory Dwelling Units and Determining that this Action is Exempt from the California Environmental Quality Act. Staff Recommendation: Waive full reading, declare Ordinance No. 449 read for the second time, and adopted as read. ROLL CALL VOTE REQUIRED Mr. Ennis read the title of Ordinance No. 449. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to waive full reading, declare Ordinance No. 449 read for the second time, and adopted as read. The motion carried by unanimous roll call vote. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for discussion of three cases under Item 12.B. on the agenda. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to adjourn to closed session for a discussion of three cases under Item 12.B. on the agenda. The motion carried by unanimous voice vote. The time was 9:02 p.m. 331 Minutes of the City Council/Successor Agency Moorpark, California Page 10 July 5, 2017 B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed — 4) Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; and David Bobardt, Community Development Director. Councilmember Pollock left the meeting at 9:36 p.m. due to a potential conflict of interest prior to the third case under Item 12.B. The Council reconvened into open session at 9:42 p.m. Mr. Kueny stated three cases under Item 12.B. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:42 p.m. in memory of Stephen Fuerstein. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 332