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HomeMy WebLinkAboutAG RPTS 2017 1002 PR REG a° %=Y CITY OF MOORPARK _. • ,V ta'Vm PARKS,RECREATION&COMMUNITY SERVICES DEPT. 1799 Moorpark Avenue,Moorpark,CA 93021 / ��" Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkCA.gov PARKS AND RECREATION COMMISSION REGULAR MEETING AGENDA OCTOBER 2, 2017 6:30 P.M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: 5. PUBLIC COMMENTS: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section) 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Moorpark Arts Festival Event Alternatives. Staff Recommendation: Provide feedback on staffs recommendations for a cultural arts festival as described in the report and direct staff to prepare a report for City Council. B. Consider Rules for Tennis Courts, Pickleball Courts, and Multi-Use Court. Staff Recommendation: Provide feedback on the proposed tennis court, pickleball court, and multi-use court rules and direct staff to present the rules to the City Council. C. Schedule Parks and Recreation Commission's 2017 Fail Park Tour. Staff Recommendation: Select a date and time for a 2017 Fail Park Tour and provide recommendations to staff on parks to be toured. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Park Tour Meeting of May 1, 2017. Staff Recommendation: Approve as presented. JANICE S PARVIN ROSEANN MIKOS,Ph.D DAVID POLLOCK KEN SIMONS MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember Parks and Recreation Commission October 2, 2017 Page 2 10. ADJOURNMENT: All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all regular Commission meetings is also available on the City's website at www.moorparkca.gov. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting;and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting,including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Blanca Garza, declare as follows: That I am the Deputy City Clerk of the City of Moorpark and that an agenda of the Regular Meeting of the Parks and Recreation Commission of the City of Moorpark to be held on Monday, October 2, 2017, commencing at 6:30 p.m. at the Moorpark Community Center, located at 799 Moorpark Avenue, Moorpark, California was posted on September 29, 2017, at a conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. I declare under penalty of perjury that the foregoing is true and correct. Executed on September 29, 2017. P).G'S4c— Blanca Garza, Deputy City Clerk ITEM 8.A. CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director's PREPARED BY: Stephanie Anderson, Recreation Services Manager DATE: September 20, 2017 (Meeting of October 2, 2017) SUBJECT: Consider Moorpark Arts Festival Event Alternatives BACKGROUND The history of the Moorpark Arts Festival is unclear. Local historians reference its origin - as sometime between 1930 and the 1960's. Although it is unclear when it began, the event was an important part of Moorpark's history, established well before the City incorporated in 1983. After many years of variable success, the event was cancelled. In 2003 the festival was revived by a committee of local volunteers. The event was held in October in conjunction with the Ventura County Arts Council's Arts Week. Event activities were located at multiple venues in the Civic Center and on High Street. In 2007, the City Council expressed a desire to rekindle the event and directed City staff to assume responsibility for the continued planning, staffing and general organization of the festival. The event was moved from October to May due to conflicts with other City events, and moved again in 2009 from May to April in order to avoid competition with other arts-related events in east Ventura County. . From 2007 through 2010, the event was coordinated by the Active Adult Center Supervisor with assistance from Recreation Division staff. In 2011, the Recreation Division assumed full responsibility for coordinating the event. In 2012, the entire event was moved to High Street to consolidate the event venue. For the past few years, activities at the Arts Festival have included art exhibitions (adult and youth), a craft fair, hands-on art activities, food booths, and live performances. For a variety of factors, • including declining attendance at the event, logistical challenges with the event venue, and full-time staff shortages in the Recreation Division, the 2016 and 2017 events were cancelled. 1 Parks and Recreation Commission Page 2 DISCUSSION As the only City sponsored event focused primarily on celebrating the arts, the Moorpark Arts Festival was an important program to the City. The City desires to bring the festival back in some form, in order to continue to have an event that celebrates creativity and the arts. However, due to the low participation of fine art vendors over the last five years that the event was held, staff believes that the fine art community in Moorpark is limited, or they are unwilling to participate in the event for unknown reasons. In an effort to appeal to a broader section of the creative community, hand- made arts and crafts vendors were also accepted during the last five years of the event. This too had limited success, peaking at 34 vendors in 2014. The event's attendance, revenue, and participation history is below: MoorpaiTi Arts Festiva , , ` ZO }, 2013; 2014 015 Attendees 1500 3000 3500 2000 1835 Income $ 1,020.00 $ 2,310.00 $ 1,700.00 $2,900 $ 2,195.00 Gross Profit/Loss $ (3,144.00) $ (814.00) $ (945.00) $ (849.00) $ (706.00) Net Profit/Loss $(10,148.00) $(11,080.00) $(13,614.00) $ (7,369.00) $ (10,641.00) Arts&Crafts Vendors 13 23 28 34 28 Fine Art Exhibitors* 12 13 15 13 10 Youth Art from Schools** 200 400 600 185 100 *Not including Gourd Art **Estimated In addition to the limited scope, and therefore limited appeal of the Arts Festival to the Moorpark demographic, other areas that need consideration in order to revitalize or reinvent the event were discussed in the 2015 staff report requesting cancellation of the 2016 Arts Festival. These areas included: • Location: Although holding the Arts Festival on High Street brings an event to the downtown area and showcases the High Street Arts Center, the venue has several disadvantages, including limited indoor space for expansion of art displays, extensive staff time for set-up and clean-up of the venue, and significant costs to close the street for the event. Alternative locations should be considered, such as the Arroyo Vista Recreation Center, the Community Park or the Community Center/Civic Center. • Schedule: The Arts Festival is currently held in April. Although the event was moved in 2007 from the fall to the spring to avoid conflicts with other fall events, the Arts Festival now conflicts with or is in competition with a variety of spring events, including several arts events throughout the County, which outweigh the benefits of the schedule change that was made in 2007. The time of year the event is held should be reconsidered. 2 Parks and Recreation Commission Page 3 • Expansion: Currently, only vendors that create hand-crafted items are accepted for the venue. Allowing a more diverse combination of vendors to participate may increase vendor participation and make the event more attractive to a wider audience. The festival may also be expanded to include a variety of recreational activities, such as game booths, an expanded food court or other attractions. As mentioned earlier, vacancies in full-time staff positions in the Recreation Division contributed to the cancellation of the 2016 and 2017 Arts Festival events. At this time, the Recreation Division is fully staffed and the Division intends to reinstate the Arts Festival, or launch another event celebrating the arts, in the spring or fall of 2018. In order to do so, the event concept must be clear so planning and i-esearch can begin within the next few weeks. $4,000 in funding for this event has been included in the FY 2017/18 budget. Some of the ideas and alternatives for the Arts Festival include: 1) Maintaining the core concept of a fine arts festival, and working to increase interest and participation in the event. 2) Expanding the concept to include a celebration of creativity in general. For example, the Pittsburgh Technology Council hosts a festival called CREATE!, which is a creative industries event celebrating innovation and creativity. It includes elements of art, music, design, and technology. 3) Broadening the appeal of the event by transforming it into a cultural arts festival: A cultural arts festival could include many of the elements of the current Arts Festival, such as craft vendors, art displays, music, dance, and food vendors, but may be more appealing to a broader demographic. Staff recommends the third option, a cultural arts festival. A cultural arts festival will appeal to a broader audience than a fine arts festival, while still allowing a focus on art, music and dance. Food vendors could be enhanced to feature specific ethnic cuisines. Other activities could include genealogy booths, informational booths from local cultural . organizations, and a children's area featuring games and crafts from around the world. If launching a cultural arts event, a name for the event would need to be established. Ideas for names include: • • Moorpark Cultural Arts Festival • Moorpark Multicultural Festival • Wonders of the World Cultural Arts Festival • World Flavors Festival • • Eat to the Beat Art, Music, and Food Fair Staff recommends "Moorpark Multicultural Festival". The name is concise and relates specifically to the theme of the event. 3 Parks and Recreation Commission Page 4 It should be noted that in 1995 and 1996, the City sponsored a World Fest event at the Arroyo Vista Community Park. The event was held in May and included a Worldfest Bazaar (a marketplace of vendors offering unique and unusual items), International Food Fair (food vendors offering exotic and popular cuisine), Children's Worldfest Art Festival (display of youth art from local schools), and a Children's Corner (attractions and carnival games) and well as live entertainment including music, dance, and a puppet show. The event was cancelled after two years, primarily because of poor attendance attributed to too many competing events in May. Like WorldFest, holding the Arts Festival in May also appeared to negatively affect the event, as described earlier in this report. However, in selecting a date for an event, it is important to consider other large-scale events that are held in the area. Community events currently held in the Moorpark area in the calendar year 2018 include the following (some dates are tentative): February 3 Groundhog Day Run, Moorpark High School March 23 Moorpark Has Talent, High Street Arts Center March 17 & 18 Civil War Reenactment, north of Moorpark Post Office March 31 Easter Egg Hunt, Arroyo Vista Community Park July 3 Fireworks Extravaganza October 1-31 Harvest Festival, Underwood Farms October 6 Country Days, High Street October 7 Mammoth Run, Mammoth Highlands Park October 31 Haunted High Street, High Street December 15 Breakfast With Santa, Arroyo Vista Recreation Center Additionally, a number of successful cultural arts, multicultural, and ethnic festivals are currently held in the area, including the following: Event Location Month Dajl(iti Admission Cajun Festival Rancho Santa SusanaPark May Saturday,Sunday $20.00-$35.00 Children's Multicultural Bookfest Camarillo Community Center November Saturday Free Cultural Arts Festival Oxnard Performing Arts Center August Saturday Free Multicultural Day Moorpark College April Tuesday Free Oxnard Multicultural Festival Plaza Park,Oxnard October Saturday Free Salsa Festival Plaza Park,Oxnard July Saturday,Sunday Free,Concerts$5.00 Scandinavian Autumnfest Vasa Park,Agoura Hills October Sunday $10 Scandinavian Festival California Lutheran University April Saturday,Sunday $5.00-$10.00 Seaside Highland Games Ventura County Fairgrounds October Friday,Saturday,Sunday $5.00-$20.00 Ventura County Greek Festival Camarillo Airport June Friday,Saturday,Sunday $3.00 4 Parks and Recreation Commission Page 5 Based on the current large-scale events held in Moorpark, as well as cultural events held here and in nearby communities, staff recommends keeping the event in the spring and scheduling it in early May, preferably the first Saturday. This date would avoid conflicts with other cultural arts festivals or any currently scheduled City-sponsored events. Other events in the local area in May include the Oxnard Strawberry Festival (typically the third weekend in May), Simi Valley Street Fair, and Conejo Valley Days (both typically the second weekend in May). Although there are other large events in the area in May, staff feels that May would still be the best month to hold our event. Cinco de Mayo is also held within the first week of May. However, staff believes that this celebration may increase participation in a cultural arts type venue. It should be noted that 2015 staff report recommended against holding the event in May, as this date conflicted with several other art festivals in the area. Staff has recently contacted the City of Thousand Oaks and the City of Simi Valley regarding the fine arts festivals planned in prior years by these organizations, and was informed that these two organizations will most likely not schedule a fine arts festival in 2018. The final area to address is location. Although holding the Arts Festival on High Street resulted in logistical challenges, as well as additional costs and staff time, the City continues to find ways to support Moorpark's historic downtown area. The Recreation Division's newest event, Haunted High Street, will be held on High Street on October 31. Staff recommends locating a cultural arts festival on High Street. With the focus shifted from the fine arts, to a broader range of activities such as food and craft vendors, music, dance, interactive activities, as well as maintaining a fine arts presence, staff believes that High Street would be an excellent location for such an event. In summary, staff recommends reinventing the Arts Festival and planning a cultural arts festival in the spring of 2018. Staff recommends holding the event in May on High Street and naming the event the Moorpark Multicultural Festival. Staff Recommendation Provide feedback on staffs recommendations for a cultural arts festival as described in this report and direct staff to prepare a report for City Council. 5 ITEM 8.B CITY OF MOORPARK PARKS AND RECREATION COMMISSION • AGENDA REPORT TO: Parks and Recreation Commission FROM: Stephanie Anderson, Recreation Services Manager/c1 DATE: September 19, 2017 (Meeting of October 2, 2017) SUBJECT: Consider Rules for Tennis Courts, Pickleball Courts, and Multi-use Court BACKGROUND AND DISCUSSION The City has thirteen tennis courts (eight at Arroyo Vista Community Park, two at Tierra Rejada Park, two at Miller Park, and one at Mammoth Highlands Park), four pickleball courts (at Tierra Rejada Park on a converted tennis court), and one multi-use court, which is located at Arroyo Vista Community Park (AVCP). The Commission is being asked to consider revised rules for the tennis courts and new rules for the pickleball courts and multi-use court. Prior to 1996, rules for the City's tennis courts were established. In 2008, the City Council approved revised tennis court rules to clarify some of the rules and address the issue of when play should begin and end. No fundamental changes are proposed to the tennis court rules at this time; however the language has been revised to be more concise and to group the rules into categories (Permitted Footwear, Permitted Activities, Prohibited Items and Activities, Reservations, and Use of Court) for easier reading. Language has been added to the rules to specify all the conditions under which a rental permit is required. Additionally, the court times have been added to the rules. Because the tennis courts at AVCP, Miller and Mammoth Highlands have lights, and the rental permit requirements are different for these parks compared to all other parks, draft rules for both parks with lights and parks without lights are attached. In September of this year, four pickleball courts were opened at Tierra Rejada Park. The pickleball courts were constructed on what was the third tennis court at Tierra Rejada Park. Pickleball includes elements of tennis, ping-pong, and badminton and is played with a paddle and perforated plastic ball. With the opening of these new courts, rules need to be established. The rules in the Permitted Footwear, Prohibited Items and Activities, and Reservations rule categories are the same as those for tennis courts. For Permitted Activities, only pickleball will be 6 Parks&Recreation Commission October 2, 2017 Page 2 allowed on the pickleball courts. The rules for Use of Court are similar to tennis, with one important exception. Tennis play begins and ends on the hour when others are waiting to use a court. Unlike the City's rule for tennis begin/end play, nearby pickleball courts and communities end after one game to 11 points, win by 2. This is because pickleball is generally a shorter and faster moving game than tennis. In order to be consistent with the nearby established pickleball community, the pickleball rules as proposed by staff call for play to end after one game to 11, win by 2, when others are waiting to use a court. Alternatively, the Commission could recommend that play begin and end on the hour, which would be consistent with current tennis rules. Draft pickleball court rules are attached. In 1995, a multi-use court was constructed at AVCP. When the court was constructed it consisted of a 100' by 200' concrete slab. In 1996, the City purchased a portable hockey border system and ran youth hockey leagues on the court, but discontinued the City league after the summer of 1998 due to declining enrollment. In 1998, the City entered into a lease agreement with Tri-Valley Roller Hockey (TVRH). TVRH made several improvements to the court, including the installation of permanent dasher boards and perimeter fencing, and ran hockey leagues on the court until early 2006. In addition to roller hockey, the court was used as a skatepark from 1998 until 2008, with the placement of portable ramps on the court one to two days per week. Since 2008, the court had been in decline, and use was limited to occasional hockey, skating, or lacrosse rental use. The multi-use court was recently renovated, with new surfacing and the installation of four basketball standards. Additionally, the City has entered into a new agreement with TVRH, with roller hockey leagues scheduled to begin this fall. As the court is now truly a multi-use court, rules for use of the court need to be established. As with the tennis and pickleball court rules, rules for the multi-use court have been grouped into Permitted Footwear, Permitted Activities, Prohibited Items and Activities, Reservations, and Use of Court categories. As presented, the Use of Court is essentially first-come, first served between basketball and hockey, when not reserved by rental permit. For safety and liability reasons, staff feels that basketball and hockey should not be played on the court at the same time. The City of Calabasas has a similar multi-use court. In Calabasas, mixed use between basketball and hockey is allowed during non-peak (weekday hours). During peak hours (evenings and weekends), Calabasas has established priority times for basketball and for hockey and mixed use is not allowed. Staff is seeking input from the Commission as to whether a priority use schedule between basketball and hockey should be included in the rules. For example: Designated playing times for specific sports are as follows. Basketball is not allowed during designated hockey times and hockey is not allowed during designated basketball times. 7 Parks&Recreation Commission October 2, 2017 Page 3 Hockey Designated Hours: Tuesday 4:00 p.m. to sunset Thursday 4:00 p.m. to sunset Friday 5:00 p.m. to sunset Saturday 7:00 a.m. to 1:00 p.m. . Sunday: 1:00 p.m. sunset Basketball Designated Hours: Monday 4:00 p.m. to sunset Wednesday 4:00 p.m. to sunset Friday 1:00 to 5:00 p.m. Saturday 1:00 p.m. to sunset Sunday 7:00 a.m. to 1:00 p.m. In accordance with 12.16.030 Signs of the Moorpark Municipal Code, rules signs for tennis courts, pickleball- courts, and the multi-use court will be placed at the corresponding facility once approved by the City Council. STAFF RECOMMENDATION Provide feedback on the proposed tennis court, pickleball court, and multi-use court rules and direct staff to present the rules to the City Council. Attachment 1: Draft Tennis Court Rules Attachment 2: Draft Pickleball Court Rules Attachment 3: Draft Multi-use Court Rules 8 ATTACHMENT 1 CITY OF MOORPARK TENNIS COURT RULES: AVCP 1. PERMITTED FOOTWEAR: ONLY athletic shoes with non-marking soles are permitted on the court. Wheelchairs and other mobility devices must have special soft sports tires and rubberized stops that will not damage the court (no urethane or dark tires). 2. PERMITTED ACTIVITIES: Only activities appropriate to a tennis court are permitted (for example, tennis, badminton, and pickleball). 3. PROHIBITED ITEMS AND ACTIVITIES: Bicycles, skateboards, scooters, strollers, tricycles, roller skates, rollerblades, inflatable attractions, remote controlled or motorized toys/vehicles, animals, food, and beverages (other than water in plastic containers) are NOT permitted on the courts. Pulling, stretching, or sitting on nets is prohibited. Alcoholic beverages and smoking are prohibited in all areas of the park, including parking lots. 4. RESERVATIONS: Reservations are required for: Groups of 25 or more; regular or reoccurring activities; for-profit and fee-based activities including private lessons; setting up equipment; amplified sound; and exclusive use of the court. Persons with reservations must have the approved rental permit with them during the rental time. No person shall interfere with a permitted rental. 5. USE OF COURTS: • If reserved, the renting party shall have exclusive use of the reserved court during the rental times listed on the approved rental permit. • When not reserved, play, shall end on the hour (1:00, 2:00, 3:00 etc.) when others are waiting to use the court. The court must be relinquished to the waiting party on the hour. > If the court opens up prior to the top of the hour, players have the option of waiting to begin play precisely on the hour, or using the remaining minutes in the present hour and vacating the court at the top of the hour if another party is waiting. > An individual using a court must relinquish it to either a singles or doubles group immediately upon request if all other courts are in use. > If all courts are in use, the waiting party must place one racquet on the wait board of the court of their choice to hold the court. • Waiting individuals/groups must be present when the court becomes available. The court shall not be held while waiting for players to arrive. > Those waiting'to play may not hold a court for someone else already engaged in play. > Those playing may not hold another court for themselves while playing. COURT HOURS ARE 7:00 A.M. TO 10:00 P.M. Courts close at sunset if lights are off or inoperable. MMC 12.16 • 9 CITY OF MOORPARK TENNIS COURT RULES: ALL OTHER PARKS 6. PERMITTED FOOTWEAR: ONLY athletic shoes with non-marking soles are permitted on the court. Wheelchairs and other mobility devices must have special soft sports tires and rubberized stops that will not damage the court (no urethane or dark tires). 7. PERMITTED ACTIVITIES: Only activities appropriate to a tennis court are permitted (for example, tennis, badminton, and pickleball). 8. PROHIBITED ITEMS AND ACTIVITIES: Bicycles, skateboards, scooters, strollers, tricycles, roller skates, rollerblades, inflatable attractions, remote controlled or motorized toys/vehicles, animals, food, and beverages (other than water in plastic containers) are NOT permitted on the courts. Pulling, stretching, or sitting on nets is prohibited. Alcoholic beverages and smoking are prohibited in all areas of the park, including parking lots. 9. RESERVATIONS: Reservations are required for: Groups of 15 or more; regular or reoccurring activities; for-profit and fee-based activities including private lessons; setting up equipment; amplified sound; and exclusive use of the court. Persons with reservations must have the approved rental permit with them during the rental time. No person shall interfere with a permitted rental. 10.USE OF COURTS: • If reserved, the renting party shall have exclusive use of the reserved court during the rental times listed on the approved rental permit. • When not reserved, play shall end on the hour(1:00, 2:00, 3:00 etc.) when others are waiting to use the court. The court must be relinquished to the waiting party on the hour. • If the court opens up prior to the top of the hour, players have the option of waiting to begin play precisely on the hour, or using the remaining minutes in the present hour and vacating the court at the top of the hour if another party is waiting. > An individual using a court must relinquish it to either a singles or doubles group immediately upon request if all other courts are in use. > If all courts are in use, the waiting party must place one racquet on the wait board of the court of their choice to hold the court. • Waiting individuals/groups must be present when the court becomes available. The court shall not be held while waiting for players to arrive. > Those waiting to play may not hold a court for someone else already engaged in play. > Those playing may not hold another court for themselves while playing. COURT HOURS ARE 7:00 A.M. TO 10:00 P.M. IF LIGHTED COURT HOURS ARE 7:00 A.M. TO SUNSET IF NOT LIGHTED Courts close at sunset if lights are off or inoperable. MMC 12.16 10 ATTACHMENT 2 CITY OF MOORPARK PICKLEBALL COURT RULES 1. PERMITTED FOOTWEAR: ONLY athletic shoes with non-marking soles are permitted on the court. Wheelchairs and other mobility devices must have special soft sports tires and rubberized stops that will not damage the court (no urethane or dark tires). 2. PERMITTED ACTIVITIES: Only pickleball is permitted. 3. PROHIBITED ITEMS AND ACTIVITIES: Bicycles, skateboards, scooters, strollers, tricycles, roller skates, rollerblades, inflatable attractions, remote controlled or motorized toys/vehicles, animals, food, and beverages (other than water in plastic containers) are NOT permitted on the courts. Pulling, stretching, or sitting on nets is prohibited. Alcoholic beverages'and smoking are prohibited in all areas of the park, including parking lots. 4. RESERVATIONS: Reservations are required for: Groups of 15 or more; regular or reoccurring activities; for-profit and fee-based activities including private lessons; setting up equipment; amplified sound; and exclusive use of a court. Persons with reservations must have the approved rental permit with them during the rental time. No person shall interfere with a permitted rental. 5. USE OF COURTS: If reserved, the renting party shall have exclusive use of the reserved court during the rental times listed on the approved rental permit When not reserved: • If all four courts are in use, and others are waiting to use a court, play shall end after one game to 11 points, win by 2. > If all courts are in use, the waiting party must place one paddle on the court wait board to hold the next available court. > When a court becomes available, the first waiting party shall remove their paddle from the wait board and proceed to the court. The next party in line shall move their paddle to the next up position on the board. • Waiting individuals/groups must be present when the court becomes available. The court shall not be held while waiting for players to arrive. > Those waiting to play may not hold a court for someone else already engaged in play. > Those playing may not hold another court for themselves while playing. > Only one paddle per group may be placed on the wait board, whether doubles or singles. COURT HOURS ARE 7:00 A.M. TO SUNSET MMC 12.16 11 ATTACHMENT 3 CITY OF MOORPARK MULTI-USE COURT RULES 1. PERMITTED FOOTWEAR: ONLY athletic shoes with non-marking soles, roller skates, and roller blades are permitted on the court. Wheelchairs and other mobility devices must have special soft sports tires and rubberized stops that will not damage the court (no urethane or dark tires). 2. PERMITTED ACTIVITIES: Only activities appropriate to a multi-use court are permitted (for example, roller hockey, basketball, lacrosse, or futsal). 3. PROHIBITED ITEMS AND ACTIVITIES: Bicycles, skateboards, scooters, strollers, tricycles, remote controlled or motorized toys/vehicles, animals, food, and beverages (other than water in plastic containers) are NOT permitted inside the fenced area. 4. RESERVATIONS: Reservations are required for: Groups of 25 or more; regular or reoccurring activities; for-profit and fee-based activities; setting up equipment (including goals); amplified sound; and exclusive use of the court. Persons with reservations must have the approved rental permit with them during the rental time. No person shall interfere with a permitted rental. 5. USE OF COURT: ' • Only like-uses are permitted on the court at the same time (for example, basketball and roller hockey may not be played at the same time.) • If reserved, the renting party shall have exclusive use of the court during the rental times listed on the approved rental permit. • When not reserved, play shall end on the hour (1:00, 2:00, 3:00 etc.) when others are waiting to use the court. The court must be relinquished to the waiting group on the hour. ➢ The purpose of this court is to encourage group play. Groups of three or less using the court must relinquish it to groups of four or more immediately upon request. > If the court opens up prior to the top of the hour, players have the option of waiting to begin play precisely on the hour, or using the remaining minutes in the present hour and vacating the court at the top of the hour if another group is waiting. • Waiting individuals/groups must be present when the court becomes available. The court shall not be held while waiting for players to arrive. COURT HOURS ARE 7:00 A.M. TO SUNSET. MMC 12.16 12 ITEM 8.C. CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission / • FROM: Jeremy Laurentowski, Parks and Recreation Director )1---"- DATE: September 28, 2017 (Meeting of October 2, 2017) SUBJECT: Schedule Parks and Recreation Commission's 2017 Fall Park Tour DISCUSSION The Commission typically tours 10 to 12 of the City's parks each year (5-6 each tour) in the spring and fall for the purpose of discussing and identifying enhancements and improvements it may wish to consider and recommend to the City Council, and including recommendations for use of the parks for recreation programs and sports. The Commission is being asked to select a date and time to conduct a 2017 Fall Park Tour, which will be conducted as a special meeting. Staff will publish an agenda identifying the parks on the tour and estimated arrival times for the public. The special meeting will be called to order at the City's Community Center, and at the conclusion of the tour, the meeting is reconvened and then adjourned also at the Community Center. Commissioners may submit recommendations to staff for the parks to be included on the 2017 Fall Park Tour. As a reminder, identifying maintenance issues is not an objective of the tour. STAFF RECOMMENDATION Select a date and time for a 2017 Fall Park Tour and provide recommendations to staff on parks to be toured. 13 ITEM 9.A. MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California May 1, 2017 A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark was held on May 1, 2017, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Morgan called the meeting to order at 6:33 p.m. 2. PLEDGE OF ALLEGIANCE: Commissioner Estrella led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners George Estrella, Jesse Norwalt, Thomas Pflaumer, and Chair Steve Morgan. Commissioner Sandra Thompson was absent. Staff Present: Parks and Recreation Director Jeremy Laurentowski and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: Commissioner Estrella announced that he had participated in the City's Annual Arbor Day event on April 28 at Mountain Meadows Park. Chair Morgan announced that he had participated in the City's Annual Egg Hunt event at Arroyo Vista Community Park, and that it went well and was well attended. Chair Morgan also announced the upcoming Community Yard Sale being held at Arroyo Vista Community Park on May 6. 14 P&R Commission Meeting May 1, 2017 Page 2 8. PRESENTATION/ACTION/DISCUSSION: A. Consider Facilities, Open Space, Parks & Trails Capital Improvement Program Project List 2017. Staff Recommendation: Review and comment. Jeremy Laurentowski gave staffs report. The Commission and staff discussed the Capital Improvement Project List. Items discussed included the addition of a tandem swing at one or more parks, a citywide trail system, lighting upgrades at sports fields and parking lots, and a new restroom at Campus Park. Staff gave an update on the status of the improvements at the multi- purpose court at Arroyo Vista Community Park, as well as the removal of the Redwood trees along Tierra Rejada Road. MOTION: Commissioner Norwalt moved and Commissioner Estrella seconded a .motion to accept staff's Capital Improvement Program Project List as presented. The motion was carred 4-0. B. Consider Changes to the Park Improvement Zones. Staff Recommendation: For the Commission to make a recommendation to the City Council to change the Zone boundaries as described in staffs report and as depicted in Option A. Jeremy Laurentowski gave staffs report and gave a brief overview of the Quimby Act. The Commission and staff discussed the two options being proposed, which developments are currently moving forward throughout the City, and how these developments will affect the funding in the Zones. MOTION: Commissioner Pflaumer moved and Commissioner Norwalt seconded a motion to recommend staffs Option A for City Council consideration. The motion was carried 4-0. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Park Tour Meeting of March 18, 2017. Staff Recommendation: Approve as presented. 15 P&R Commission Meeting May 1, 2017 Page 3 B. Approval of Minutes for the Joint Meeting of the City Council and Parks and Recreation Commission on March 29, 2017. Staff Recommendation: Approve as presented. MOTION: Commissioner Pflaumer moved and Commissioner Estrella seconded a motion to approve the Consent Calendar as presented. The motion was carried 4-0. 10. ADJOURNMENT: Chair Morgan adjourned the meeting at 7:30 p.m. APPROVED: Respectfully submitted: CHAIR STEVE MORGAN Jessica Sandifer, Program Manager , 16