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Home My WebLink AboutAGENDA REPORT 2017 1004 CCSA REG ITEM 09A ITEM 9.A. CITY OF MOORPARK,CALIFORNIA City Council Meeting of /0 - 4---020i7 MOORPARK CITY COUNCIL ACTION: -- AGENDA REPORT aQ %'"'�"` iF',ae li7-3633- 0Y: k Y1,.TO: Honorable Honorable City Council �f FROM: Sean Corrigan, City Engineer/Pu lic Works Director k Ron Ahlers, Finance Direct r DATE: September 28, 2017 (CC Meeting of 10/04/17) SUBJECT: Consider Resolution to Adopt a Project List to be Funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act of 2017 and Authorize the Finance Director to Certify Past Discretionary Spending on Local Streets to the State Controller BACKGROUND/DISCUSSION On April 28, 2017 the Governor signed Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, into law which will nearly double the amount of revenue cities and counties will receive from the state for local street maintenance and rehabilitation needs. On September 16, 2017 the Governor signed Assembly Bill 135 (AB 135) cleanup legislation for SB 1. In the part of the statute relevant to this staff report, the law was changed to simplify the process by which cities and counties could approve SB 1 project lists. Cities only need to adopt project lists at a regularly scheduled meeting by resolution and not adopt the list as a budget amendment. The California Transportation. Commission (CTC) provided guidance to cities and counties in mid-August that requires project lists to be submitted that include, at a minimum: a description and location of projects to be funded by SB 1 revenues; schedule; and useful life of the work. The CTC does not approve city and county lists but rather tracks and reports on the program. Cities can revise the lists as desired. To ensure that the City receives funding, the list must be sent to the CTC by October 16, 2017. The project list is provided as Attachment 1. The City will be required to submit a proposed project list and a completed and in-progress expenditure report each year. Staff proposes that general maintenance including but not limited to pavement marking, pavement maintenance, traffic signals, street lighting and landscaping work be accomplished in the vicinity of Moorpark College utilizing the first year of SB 1 1 Honorable City Council October 04, 2017 Page 2 revenues, which will be received on a monthly basis beginning in February 2018. Staff will return to Council with a specific design for this work in November. FISCAL IMPACT Staff anticipates that approximately $250,000 of new funding will be made available to the City in this first year. That amount will increase over several years as new fees and taxes take effect. SB 1 includes a requirement that cities and counties continue to make investments in local streets and roads from their discretionary funds based on the annual average of what was spent during three fiscal years beginning in 2009-10. In this context, discretionary funds only includes the General Fund. For Moorpark that "maintenance-of-effort" (MOE) threshold investment must be at least $93,597 per year moving forward. The City is required to certify that the State Controller's accounting is correct (attachment 3). STAFF RECOMMENDATION 1. Adopt Resolution No. 2017- and authorize staff to submit the proposed project list to the California Transportation Commission prior to October 16, 2017. 2. Authorize the Finance Director to certify the MOE calculations are correct. Attachment: 1. CTC 2017 Project list 2. Resolution No. 2017- 3. State Controller MOE certification 2 STATE OF CALIFORNIA•CALIFORNIA TRANSPORTATION COMMISSION Senate Bill (SB) 1 Proposed Project List Form Local Streets and Roads Program Agency Name: Agency Contact: FY Sean Corrigan Moorpark (805)517-6285 17/18 LoCode: 5436 scorrigan@moorparkca.gov Summary of Proposed Project List Estimated Estimated Completion Date Project (mm/dd/yyyy) Useful Life Project Title Project Description Project Location (C of yrs) No. Pre- Construction Min. Max. Construction General street maintenance General maintenance including but not limited to Vicinity of Moorpark College PP01 pavement marking,pavement maintenance,traffic 11/2017 05/2018 5 10 signals,street lighting and landscaping work PP02 PP03 PP04 PP05 PP06 PP07 PP08 PP09 PP10 PP11 PP12 PP13 PP14 PP15 C) PP16 PP17 PP18 m PP19 Z PP20 PP21 PP22 PP23 1of6 ATTACHMENT 2 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA TO ADOPT A PROJECT LIST TO BE FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor on April 28, 2017 in order to address significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Moorpark are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Moorpark must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and WHEREAS, the City of Moorpark will receive an estimated $ 250,000 in RMRA funding in Fiscal Year 2017-18 from SB 1; and WHEREAS, funding from SB 1 will help the City of Moorpark maintain and rehabilitate streets in the City of Moorpark this year and into the future; and WHEREAS, the 2016 California Statewide Local Streets and Roads Needs Assessment found that California's streets and roads are in "at-risk" condition and this revenue will help increase the overall quality of our road system; and WHEREAS, without revenue from SB 1, the City of Moorpark would have otherwise postponed street projects; and WHEREAS, modernizing the local street and road system provides well-paying construction jobs and boosts local economies; and 4 RESOLUTION NO. 2017- Page 2 WHEREAS, the local street and road system is also critical for farm to market needs, interconnectivity, multimodal needs, and commerce; and WHEREAS, police, fire, and emergency medical services all need safe, reliable roads to react quickly to emergency calls and a few minutes of delay can be a matter of life and death; and WHEREAS, maintaining and preserving the local street and road system in good condition will reduce drive times and traffic congestion, improve bicycle safety, and make the pedestrian experience safer and more appealing, which leads to reduce vehicle emissions helping the State achieve its air quality and greenhouse gas emissions reductions goals; and • WHEREAS, restoring roads before they fail also reduces construction time which results in less air pollution from heavy equipment and less water pollution from site run- off; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, will have significant positive co-benefits statewide. NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Moorpark, California, as follows: 1. The foregoing recitals are true and correct. 2. The following project is planned to be funded with Road Maintenance and Rehabilitation Account revenues: Description: General maintenance including but not limited to pavement •marking, pavement maintenance, traffic signals, street lighting and landscaping work. Location: vicinity of Moorpark College Estimated useful life: 7 years Anticipated year of construction: 2018 PASSED AND ADOPTED by the City Council of the City of Moorpark, California this day of October, 2017. 5 RESOLUTION NO. 2017- Page 3 Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 6 Attachment 3 ��- /i� fir,. 72, h BETTY T. YEE California State Controller August 31,2017 Mr.Ron Ahlers Finance Director City of Moorpark 799 Moorpark Avenue Moorpark,CA 93021 Re:Road Maintenance and Rehabilitation Program Maintenance-of-Effort Requirements Calculation • Dear Mr.Ahlers: On April 28,2017,the Governor signed Senate Bill(SB) 1 (Chapter 5, Statutes of 2017),known as the Road Repair and Accountability Act of 2017. SB 1 was enacted to address basic road maintenance, rehabilitation,and critical safety needs on both the state highway and local streets and road system. Beginning November 1,20.17,SB 1 taxes and fees will be deposited into the newly created Road Maintenance and Rehabilitation Account(RMRA).This will result in more than double the total amount of state local streets and roads fimding apportioned annually to cities and counties by the State Controller's Office(SCO)for road maintenance and rehabilitation. Expenditure authorities for RMRA funding is governed by Article XIX of the California Constitution; Revenue and Taxation Code,Division 2,Part 5,Chapter 6,section 11051;and Streets and Highways Code,Chapter 2,Division 3,section 2030(b). To receive the RMRA apportionments,cities and counties have a maintenance-of-effort(MOE) requirement established in Streets and Highways Code section 2036 which specifies that cities and counties must annually expend from their discretionary expenditures for street and transportation purposes an amount not less than the annual average of their discretionary expenditures during fiscal year(FY)2009-10,FY 2010-11,and FY 2011-12,as reported to the SCO pursuant to Streets and Highways Code section 2151. RMRA funds are subject to audit by the SCO for compliance with Article XIX of the California Constitution,Revenue and Taxation Code section 11051,and Streets and Highways Code sections 2036 and 2151. Attached is a Calculation Summary Sheet of the City of Moorpark's MOE.This sheet contains expenditure amounts funded by discretionary sources certified by the city's fiscal officer in its Annual Street Report(ASR)to the SCO. Ron Ahlers,Finance Director August 31,2017 Page 2 Please review the Calculation Summary Sheet and do one of the following: • Certify the amounts as reported in the ASR;or • Request additional SCO review with proposed adjustments. City-certified amounts may be subject to additional review by the SCO prior to finalizing the MOE amount,pursuant to Streets and Highways Code 2036(d).Our office will contact you if further review is needed. For any proposed adjustments,please provide the following: • • Documentation and/or worksheet calculation to support the original submitted expenditures • Documentation to support proposed adjustments. Return the completed Calculation Summary Sheet by October 16,2017,to: State Controller's Office Division of Audits Marty Namjou,Audit Manager PO Box 942850 Sacramento,CA 94250-5874 If you have any questions,please contact Mr.Namjou by telephone at(916)327-3928 or by email at AUDstreetsroads®sco.ca.gov. Sincerely, f114 - EFREN LOSTE,Chief Local Government Audits Bureau Attachment • 8 • • ROAD MAINTENANCE AND REHABILITATION PROGRAM • MAINTENANCE-OF-EFFORT ' • • CALCULATION SUMMARY-SHEET City of Moorpark SCHEDULE OF EXPENDITURES AS REPORTED TO THE STATE CONTROLLER . PURSUANT TO STREETS AND HIGHWAYS•CODE SECTIONS 2151 and 2152 • DISCRETIONARY FUND EXPENDITURES FOR . . FISCAL YEAR(FY)2009-10,FY 2010-11,and FY 2011-12. • • l FY 2009-10 i I •IF F162010-11._ _ FY 2011-12 ;•':. _ AVERAGE EXPENDITURES PER ASR 1 _ $242.00 i - $119,733.00 ! $160,815.00 1__ _$931596.67 ;; • -- ADJUSTMENTS iDELETIONS: - — `. ii- rl: ., hi ADDITIONS: • I— --- 1— 11 11 11. ;ADJUSTED EXPENDITURES ',I -i_ _._.---.-_.---. • 0 I HEREBY CERTIFY,to the best of my knowledge and belied that the total discretionary . street purpose expenditure amounts reported herein are reported accurately in accordance with the requirements as prescribed by the State Controller. 0 I am requesting additional review by the SCO of the proposed adjustments. Signature: Date: • Printed Name: - Title: • • • nI HEREBY CERTIFY, that the above MOE calculations have been reviewed and approved . by the SCO. Signature: Date: Printed Name: Title: • • 9