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HomeMy WebLinkAboutAGENDA REPORT 2017 1004 CCSA REG ITEM 10B CITY OF MOORPARK,CALF° NIA City Councsa Meeting ITEM 10.B. MINUTES OF THE CITY COUNCIL AND sv�J"hP�Xiicae-��UCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California September 6, 2017 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on September 6, 2017, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:44 p.m. 2. PLEDGE OF ALLEGIANCE: Finance Director Ron Ahlers led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Jason La Riva, Landscape/Parks Maintenance Superintendent; Captain John Reilly, Sheriffs Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Introduction of City Employee, Victoria Peterson, Recreation Leader IV in the Parks, Recreation, and Community Services Department. Mayor Parvin introduced City employee, Victoria Peterson, Recreation Leader IV in the Park, Recreation, and Community Services Department. B. Proclamation Declaring September 2017 as Ovarian Cancer Awareness Month. Mayor Parvin presented Kerie Berkowitz of the Ovarian Cancer National Alliance with a proclamation declaring the month of September as Ovarian Cancer Awareness Month. 24 Minutes of the City Council/Successor Agency Moorpark, California Page 2 September 6, 2017 5. PUBLIC COMMENT: John Musitano, Vice President of the Mountain Meadows Mirabella Home Owners Association, requested authority to provide red and yellow curb markings for fire hydrants, intersections, postal boxes, and Edison power boxes on Torino, Revello and Mirabella Streets to be paid for by the HOA for the purpose of highlighting clearance zones for no parking. Mayor Parvin referred Mr. Musitano to the Transportation and Public Works Standing Committee to review and provide a recommendation to the City Council. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.0. from the Consent Calendar upon the request of Councilmember Simons. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos announced the new season at the High Street Arts Center has begun with a wonderful performance of My Fair Lady. She stated she also attended a showing of the movie "Sully" on August 30, where a guest speaker spoke about his first hand experiences as a pilot of 30 years. Councilmember Mikos reported she had attended a recent meeting of the Santa Monica Mountains Conservancy Advisory Committee Board meeting where an issue was discussed regarding a Simi Valley project's potential impact on a wildlife corridor along the Arroyo Simi in Alamos Canyon. She stated she may consider visiting the City of Simi Valley to speak on this subject as a member of the SMMC Advisory Committee meeting. Councilmember Mikos reported over the summer break she had taken a tour of the expanded Waste Management Landfill. Councilmember Mikos reported she had attended a meeting on September 6 of the Economic Development Collaborative of Ventura County Executive Committee where discussion focused on a potential of approximately 1 million dollars becoming available from local banks to lend to local businesses. Councilmember Pollock stated he had a discussion with the County's Air Pollution Control Officer who reported increased smog levels in the county due to the extreme heat wave and smoke from fires burning in the area. 25 Minutes of the City Council/Successor Agency Moorpark, California Page 3 September 6, 2017 Councilmember Pollock reported he and the Mayor attended the 50th Gala Reception for Moorpark College, which is the highest ranked community college in the state and fourth in the nation. He stated that as a member of the College Foundation he heads up the Moorpark College Promise, an incentive program encouraging seniors graduating from high school to attend the college by offering free financial aid. Councilmember Pollock announced the Food Truck Meet-up on September 10 will take place at Moorpark High School from 3-7:00 p.m. which supports the Moorpark Education Foundation by giving grants to teachers. Councilmember Van Dam announced the majority of the Council attended the Moorpark Chamber meeting last evening at Lynda Rummelhoff's State Farm insurance company. Councilmember Van Dam announced the 2nd Annual Kiwanis Poker Tournament on October 14 will take place at McGregor's Craft Beer and Wine to benefit local charities. Councilmember Van Dam recommended attending the High Street Arts Center's outstanding performance of My Fair Lady if there are any tickets left available. Councilmember Van Dam reported he had participated in a ride-a-long with the focal police department this summer and complimented them on a job well done. Councilmember Simons reported he will be volunteering at the Kiwanis poker tournament and at the Food Truck Meet-up event. Councilmember Simons reported he is supporting the Conejo Swim Team fund raiser which is also having a poker tournament to raise funds. Councilmember Simons reported as a member of the California State University at Channel Islands Site Authority they approved a 600-unit development on the campus. Councilmember Simons also confirmed the performance of My Fair Lady at the High Street Arts Center is fabulous. Mayor Parvin announced the City's final Electronic Waste and Paper Shredding even of the year takes place on September 16th at the Public Services Facility. Mayor Parvin announced Coastal Cleanup Day will be September 16 at Villa Campesina Park. Mayor Parvin announced registration is open for fall recreation classes at Arroyo Vista Recreation Center. 26 Minutes of the City Council/Successor Agency Moorpark, California Page 4 September 6, 2017 Mayor Parvin announced September 17 is Free Landfill Day for Moorpark residents at the Simi Valley Landfill on Madera Road. Mayor Parvin announced construction of the recreation trail at Arroyo Vista Community Park is complete and the grand opening will be held on September 30. Mayor Parvin announced the Country Days parade will start at 10:30 a.m. on High Street on October 7 with a street fair to follow. Mayor Parvin announced the City and Noontime Moorpark Rotary Club are sponsoring the 4th annual Moorpark Mammoth Run on October 8 starting at Mammoth Highlands Park. Mayor Parvin announced the City is seeking sponsors for the first annual Haunted High Street to be held on October 31. Mayor Parvin announced during the summer break she and Councilmember Pollock met with the Simi/Moorpark Conejo Realtors to discuss the need for a state water solution. Mayor Parvin announced yesterday she participated in the Ventura County Remote Access Network Board where they discussed Automated Fingerprint Identification Systems and mobile identification fingerprint readers. Mayor Parvin reported she had attended two Ad Hoc Committee meetings. Mayor Parvin announced the four pickle ball courts are now available for play at Tierra Rejada Park. Mayor Parvin congratulated the Finance Director and all staff for once again receiving a letter indicating we will be receiving a certificate of recognition for Excellence in Financial Reporting. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Award of Contract to All American Asphalt for the Asphalt Overlay of Spring Road, Princeton Avenue, Poindexter Avenue, and Gabbert Road (Capital Improvement Project M0021). Staff Recommendation: 1) Award a construction contract to All American Asphalt, and authorize the City Manager to execute the construction 27 Minutes of the City Council/Successor Agency Moorpark, California Page 5 September 6, 2017 contract in the amount of $497,854 for the subject project, subject to final language approval by the City Manager; and 2) Authorize the City Manager to amend the construction contract for project contingencies in an amount not to exceed $49,785 (10%), if and when the need arises for extra work and services. Mr. Corrigan gave the staff report. In response to Council questions, he explained the bidding process, bonding requirements, and payment process. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to: 1) Award a construction contract to All American Asphalt, and authorize the City Manager to execute the construction contract in the amount of $497,854 for the subject project, subject to final language approval by the City Manager; and 2) Authorize the City Manager to amend the construction contract for project contingencies in an amount not to exceed $49,785 (10%), if and when the need arises for extra work and services. The motion carried by unanimous voice vote. B. Consider Award of Agreement for Park Landscape Maintenance Services to Stay-Green, Inc., and Resolution Amendinq the Fiscal Year 2017/18 Budget. Staff Recommendation: 1) Award Agreement to the lowest bidder, Stay Green, in the amount of$364,280 for the initial nine (9) month term of the Agreement and $484,040 annually for every subsequent year that the contract is extended, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager; and 2) Adopt Resolution No. 2017-3617, amending the FY 2017/18 Budget to appropriate $73,011 from the General Fund Reserve (1000) to the Parks Division (2390). ROLL CALL VOTE REQUIRED Mr. La Riva gave the staff report and corrected the dollar amount on stamped page 167 for Stay Green Inc. Additive/Alternate Bid (Mulch) from $26,920 to be $36,920. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to: 1) Award Agreement to the lowest bidder, Stay Green, in the amount of $364,280 for the initial nine (9) month term of the Agreement and $484,040 annually for every subsequent year that the contract is extended, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager; and 2) Adopt Resolution No. 2017-3617, amending the FY 2017/18 Budget to appropriate $73,011 from the General Fund Reserve (1000) to the Parks Division (2390). The motion carried by unanimous roll call vote. 28 Minutes of the City Council/Successor Agency Moorpark, California Page 6 September 6, 2017 C. Consider Appointment of a City Council Ad Hoc Committee to Review Recruitment Services Company Proposals for a City Manager Recruitment, and Schedule a Special Meeting for September 27 for Approval of an Agreement and Budget Allocation for Recruitment Services. Staff Recommendation: 1) Appoint two members of the City Council to an Ad Hoc Committee; and 2) Schedule a Special City Council meeting for September 27, 2017, at 6:30 p.m. Ms. Traffenstedt gave the staff report. There were no speakers. CONSENSUS: It was the unanimous consensus of the Council for Mayor Parvin and Councilmember Van Dam to serve on the Ad Hoc Committee; and to schedule a Special City Council meeting for September 27, 2017, at 6:30 p.m. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Councilmember Pollock seconded a motion to approve the Consent Calendar with the exception of Items 10.0, which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Minutes of Regular City Council/Successor Agency Meeting of June 21, 2017. Staff Recommendation: Approve the minutes. B. Consider Minutes of Regular City Council/Successor Agency Meeting of July 5, 2017. Staff Recommendation: Approve the minutes. C. Consider Minutes of Regular City Council/Successor Agency Meeting of July 19, 2017. Staff Recommendation: Approve the minutes. D. Consider Minutes of Adjourned Regular City Council/Successor Agency Meeting of July 26, 2017. Staff Recommendation: Approve the minutes. E. Consider Minutes of Special City Council/Successor Agency Meeting of July 26, 2017. Staff Recommendation: Approve the minutes. F. Consider Warrant Register for Fiscal Year 2016/17 — September 6, 2017. Staff Recommendation: Approve the warrant register. G. Consider Warrant Register for Fiscal Year 2017/18 — September 6, 2017. Staff Recommendation: Approve the warrant register. H. Consider Resolution Adopting Revised Rules of Procedure for Council Meetings and Related Functions and Activities and Rescinding Resolution 29 Minutes of the City Council/Successor Agency Moorpark, California Page 7 September 6, 2017 No. 2016-3567. Staff Recommendation: Adopt Resolution No. 2017- 3618, rescinding Resolution No. 2016-3567. Consider Memorandum of Understanding (MOU) with California Joint Powers Insurance Authority for Americans with Disabilities Act (ADA) Assistance Program. Staff Recommendation: Authorize the City Manager to sign the MOU. J. Consider Resolution Amending the Conflict of Interest Code of the City of Moorpark and Rescinding Resolution No. 2015-3439. Staff Recommendation: Adopt Resolution No. 2017-3619, rescinding Resolution No. 2015-3439. K. Consider Resolution Authorizing the Destruction of Certain Election Records on File in the City Clerk's Division of the Administrative Services Department. Staff Recommendation: Adopt Resolution No. 2017-3620 authorizing the destruction of the 2016 Election initiative petitions for Moorpark SOAR— 2050. L. Consider Resolution Authorizing the Destruction of City Records (Closed Code Compliance File Records) on file in the Community Development Department. Staff Recommendation: Adopt Resolution No. 2017-3621 authorizing the destruction of closed Code Compliance case files over three years old. M. Consider Resolution Amending Fiscal Year 2017/2018 Budget to Increase Appropriations for Fiscal Year 2016/2017 Purchase Order Carry Over. Staff Recommendation: Adopt Resolution No. 2017-3622. ROLL CALL VOTE REQUIRED N. Consider Various Park Improvements at Arroyo Vista Community Park (AVCP) and Resolution Amending the Fiscal Year 2017/2018 Budget to Fund the Improvements. Staff Recommendation: 1) Approve additional improvements to AVCP as outlined in the agenda report; and 2) Adopt Resolution No. 2017-3623, amending the FY 2017/18 Budget to appropriate $62,900 from the Community Wide Park Development Fund (2010) to complete the improvements. ROLL CALL VOTE REQUIRED P. Consider Amendment No. 1 to Agreement with Phoenix Civil Engineering, Inc. for Construction Management Services for the Pedestrian Access Improvements at the Civic Center Project (CIP Project C0014). Staff Recommendation: Approve Amendment No. 1 and authorize the City Manager to sign Amendment No. 1, subject to final language approval of the City Manager. 30 Minutes of the City Council/Successor Agency Moorpark, California Page 8 September 6, 2017 Q. Consider Agreement with Benner and Carpenter for Easement Work at Arroyo Vista Community Park. Staff Recommendation: Approve the Agreement and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. R. Consider Resolution Amending Fiscal Year 2017/2018 Budget for Sewer Line Work at 61 High Street. Staff Recommendation: Adopt Resolution No. 2017-3624. ROLL CALL VOTE REQUIRED S. Consider Resolution Approving Program Supplement No. N013 Rev. 1 to • Administering Agency — State Agreement for Federal Aid Projects No. 07-5436R for the Spring Road and Princeton Avenue Overlay Project and Authorizing the City Manager to Sign the Supplemental Agreement. Staff Recommendation: 1) Adopt Resolution No. 2017-3625; and 2) Authorize the City Manager to sign the Program Supplemental Agreement. T. Consider Agreement with FCG Consultants to Provide Construction Management and Inspection Services for the Asphalt Overlay of Spring Road, Princeton Avenue, Poindexter Avenue, and Gabbert Road (CIP M0021)). Staff Recommendation: 1) Award a consultant agreement to FCG Consultants for construction management and inspection services, and authorize the City Manager to execute the agreement in an amount not to exceed $112,099, subject to final language approval by the City Manager; and 2) Authorize the City Manager to amend the consultant agreement for contingencies in an amount not to exceed $11,210 (10%), if and when the need arises for extra work and services. U. Consider Amendment No. 1 to Agreement with RJR Engineering Group, LLC, for Final Design of the Metrolink South Parking Lot Entrance. Staff Recommendation: Authorize the City Manager to sign Amendment No. 1 for additional design work and landscape architectural work, for a revised total Agreement not to exceed amount of $48,874.08, subject to final language approval of the City Manager. V. Consider Amendment No. 4 to Agreement with RJR Engineering Group, LLC, for Municipal Engineering Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 4 to the Agreement with RJR Engineering Group, LLC, for municipal engineering services, establishing a not to exceed amount of $75,000.00 for City projects, subject to final language approval of the City Manager. W. Consider Authorization for Recordation of the Notice of Completion for the Project to Widen Los Angeles Avenue at Shasta (8058/C0030) and Release of Bonds in Accordance with the Contract. Staff Recommendation: Authorize the City Clerk to file the Notice of Completion, and release of the project bonds as outlined in the report. 31 Minutes of the City Council/Successor Agency Moorpark, California Page 9 September 6, 2017 The following items were pulled for individual consideration. O. Consider Agreement with Phoenix Civil Engineering, Inc. for Engineering Design Services for Championship Drive Equestrian Trail Improvements. Staff Recommendation: Approve Agreement and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. Councilmember Simons stated he resides in this neighborhood and would need to recuse himself from the vote. MOTION: Councilmember Van Dam moved and Mayor Parvin seconded a motion to approve the Agreement and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. The motion carried by voice vote 4-0, Councilmember Simons abstaining. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for discussion of three cases under Item 12.A. and two cases under Item 12.B. and Items 12.C, 12.E, 12.F, 12.G. and 12.H. on the agenda. Mr. Ennis announced for the three cases under Item 12.A. the Council would be going into closed session pursuant to paragraphs c. and d. of Government Code Section 54956.9 and no further announcement is required. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to adjourn to closed session for discussion of three cases under Item 12.A. and two cases under Item 12.B. and Items 12.C, 12.E, 12.F, 12.G. and 12.H. on the agenda. The motion carried by unanimous voice vote. The time was 7:37 p.m. A. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Paragraphs (2) or (3) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed - 4) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed — 4) 32 Minutes of the City Council/Successor Agency Moorpark, California Page 10 September 6, 2017 C. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9) County of Ventura and City of Fillmore vs City of Moorpark and Broad Beach Geologic Hazard Abatement District (Case No. 56-2016-00479937- CU-WM-VTA) E. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: APN 512-0-090-115 City Negotiator: Steven Kueny, City Manager Negotiating Parties: Not identified at this time Under Negotiation: Price and terms of payment F. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: APN 511-0-030-260, 1113 Walnut Canyon Road City Negotiator: Steven Kueny, City Manager Negotiating Parties: City Ventures Under Negotiation: Price and terms of payment G. PUBLIC EMPLOYMENT Pursuant to Government Code Section 54957 (b)(1)] Title:. City Manager H. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Paragraph (1) of Subdivision (b) of Government Code Section 54957) Title: City Manager and City Attorney Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; David Bobardt, Community Development Director; Ron Ahlers, Finance Director; and Jessica Sandifer, Program Manager. Ms. Sandifer left the meeting at 8:14 p.m. Mr. Ahlers left the meeting at 8:51 p.m. Councilmember Simons left the meeting at 9:02 p.m. due to a potential conflict of interest. Mr. Laurentowski also left the meeting at this time. Mr. Bobardt left the meeting at 9:30 p.m. and Councilmember Simons returned to the meeting at this time. The Council reconvened into open session at 9:58 p.m. Mr. Kueny stated three cases under Items 12.A. and two cases under Item 12.B. and Items 12.C, 12.E, 12.F, 12.G. and 12.H. were discussed and there was no action to report. 33 Minutes of the City Council/Successor Agency Moorpark, California Page 11 September 6, 2017 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:58 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 34