HomeMy WebLinkAboutAGENDA REPORT 2017 1004 CCSA REG ITEM 10E ITEM 10.E.
cdTV OF rdOORPAR ,CALIFO 8RA
City Com a Meeting
MOORPARK CITY COUNCIL — — " 4"-a0i
AGENDA REPORT
BY
TO: Honorable City Council
FROM: Brian Chong, Administrative Services Manager
DATE: September 26, 2017 (CC Regular Meeting of 10/4/2017)
SUBJECT: Consider Resolution Amending the Fiscal Year 2017/18 Budget
to Increase Funding for City Newsletter Printing Costs by
$2,700 -
BACKGROUND
On June 21, 2017, the City Council adopted the FY 2017/18 Operating and Capital
Improvement Budget (Budget), which included funding for printing four quarterly editions
of the City Newsletter and Recreation Guide. In August, staff solicited bids for printing
the documents, and the bids were higher than expected. It is recommended that the
City Council adopt a resolution approving a budget amendment to the FY 2017/18
budget to provide $2,700 of additional funding for printing the City Newsletter.
DISCUSSION
The FY 2017/18 Budget included funding for printing four editions of the City Newsletter
($5,400 in the Administrative Services/Public Information Budget) and Recreation Guide
($23,000 in the Recreation Budget). Funds are also budgeted in the Active Adult Center
and Library budgets for their sections. In August 2017, staff solicited bids for printing the
City Newsletters and Recreation Guides for FY 2017/18. The City's previous vendor,
Scripps NP Operating, LLC, closed their commercial print division and did not submit a
bid.
The lowest bid for the City's contract was from Pine Grove Industries, dba Custom
Printing, at a cost of $36,300 for FY 2017/18. While the added costs for the Recreation
Guide can be absorbed into the Recreation Division's existing budget, an additional
appropriation of $2,700 is required for the Administrative Services/Public Information
Division to cover the printing costs for the City Newsletters.
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Honorable City Council
CC Regular Meeting of 10/4/17
Page 2
FISCAL IMPACT
The attached budget amendment will add $2,700 in expenditures to the FY 2017/18
Budget for the City Newsletter, to be drawn from General Fund reserves.
STAFF RECOMMENDATION ROLL CALL VOTE
Adopt Resolution No. 2017- , approving a budget amendment to the Fiscal Year
2017/18 budget to add $2,700 to the Administrative Services/Public Information Division
budget for printing the City Newsletter.
Attachment: Resolution No. 2017
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RESOLUTION NO. 2017-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2017/18 BUDGET BY INCREASING
EXPENDITURES BY $2,700 FOR CITY NEWSLETTER
PRINTING SERVICES
WHEREAS, on June 21, 2017, the City Council adopted the Operating and
Capital Improvement Budget for Fiscal Year 2017/18, including funding for printing of
the Moorpark Newsletter and Recreation Guide; and
WHEREAS, the City's contract with Scripps NP Operating, LLC, the City's
printing contractor for the Moorpark Newsletter and Recreation Guide, expired on June
30, 2017; and
WHEREAS, the City solicited bids from prospective printing contractors for the
Moorpark Newsletter and Recreation Guide; and
WHEREAS, the lowest bid for the portion charged for the newsletter section was
$2,700 higher than the amount included in the Operating and Capital Improvement
Budget for Fiscal Year 2017/18; and
WHEREAS, a staff report has been presented to the City Council discussing the
need for a budget amendment to provide additional funding for printing the Moorpark
Newsletter in the Recreation Guide; and
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A Fiscal Year 2017/18 budget amendment to appropriate an
additional $2,700 in the Administrative Services/Public Information budget for City
Newsletter Printing Costs, as more particularly described in Exhibit "A," attached hereto,
is hereby approved.
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Resolution No. 2017-
Page 2
SECTION 2. That the City Clerk shall certify to the passage and adoption of
this Resolution and shall enter it into the book of original resolutions.
PASSED AND ADOPTED this 4th day of October, 2017.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Exhibit A— Budget Amendment
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Resolution No. 2017-
Page 3
EXHIBIT A
BUDGET AMENDMENT FOR
GENERAL FUND
ADMINISTRATIVE SERVICES/PUBLIC INFORMATION
CITY NEWSLETTER PRINTING COSTS
FY 2017/18
FUND BALANCE ALLOCATION:
Fund Title Fund-Account Number Amount
General Fund 1000-33990 2,700.00
Total 2,700.00
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
1000-131-00000-51200 5,400.00 $ 2,700.00 $ 8,100.00
- $ - $
- $ - $
- $ - $
- $ - $
Total 5,400.00 $ 2,700.00 $ 8,100.00
Finance Approval: Qk la.4_-
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