HomeMy WebLinkAboutMIN 2017 0906 CC SA REG MINUTES OF THE CITY COUNCIL AND
SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
OF THE CITY OF MOORPARK
Moorpark, California September 6, 2017
A Regular Meeting of the City Council of the City of Moorpark and the Successor
Agency was held on September 6, 2017, in the Council Chambers of said City located
at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted
upon by the City Council unless otherwise noted.
1. CALL TO ORDER:
Mayor Parvin called the meeting to order at 6:44 p.m.
2. PLEDGE OF ALLEGIANCE:
Finance Director Ron Ahlers led the Pledge of Allegiance.
3. ROLL CALL:
Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and
Mayor Parvin.
Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney;
Deborah Traffenstedt, Assistant City Manager; Ron Ahlers,
Finance Director; David Bobardt, Community Development
Director; Jeremy Laurentowski, Parks and Recreation
Director; Sean Corrigan, City Engineer/Public Works
Department; Jason La Riva, Landscape/Parks Maintenance
Superintendent; Captain John Reilly, Sheriffs Department;
and Maureen Benson, City Clerk.
4. PROCLAMATIONS AND COMMENDATIONS:
A. Introduction of City Employee, Victoria Peterson, Recreation Leader IV in
the Parks, Recreation, and Community Services Department.
Mayor Parvin introduced City employee, Victoria Peterson, Recreation
Leader IV in the Park, Recreation, and Community Services Department.
B. Proclamation Declaring September 2017 as Ovarian Cancer Awareness
Month.
Mayor Parvin presented Kerie Berkowitz of the Ovarian Cancer National
Alliance with a proclamation declaring the month of September as Ovarian
Cancer Awareness Month.
Minutes of the City Council/Successor Agency
Moorpark, California
Page 2 September 6, 2017
5. PUBLIC COMMENT:
John Musitano, Vice President of the Mountain Meadows Mirabella Home
Owners Association, requested authority to provide red and yellow curb markings
for fire hydrants, intersections, postal boxes, and Edison power boxes on Torino,
Revello and Mirabella Streets to be paid for by the HOA for the purpose of
highlighting clearance zones for no parking.
Mayor Parvin referred Mr. Musitano to the Transportation and Public Works
Standing Committee to review and provide a recommendation to the City
Council.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.0. from
the Consent Calendar upon the request of Councilmember Simons.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND
MAYOR:
Councilmember Mikos announced the new season at the High Street Arts Center
has begun with a wonderful performance of My Fair Lady. She stated she also
attended a showing of the movie "Sully" on August 30, where a guest speaker
spoke about his first hand experiences as a pilot of 30 years.
Councilmember Mikos reported she had attended a recent meeting of the Santa
Monica Mountains Conservancy Advisory Committee Board meeting where an
issue was discussed regarding a Simi Valley project's potential impact on a
wildlife corridor along the Arroyo Simi in Alamos Canyon. She stated she may
consider visiting the City of Simi Valley to speak on this subject as a member of
the SMMC Advisory Committee meeting.
Councilmember Mikos reported over the summer break she had taken a tour of
the expanded Waste Management Landfill.
Councilmember Mikos reported she had attended a meeting on September 6 of
the Economic Development Collaborative of Ventura County Executive
Committee where discussion focused on a potential of approximately 1 million
dollars becoming available from local banks to lend to local businesses.
Councilmember Pollock stated he had a discussion with the County's Air
Pollution Control Officer who reported increased smog levels in the county due to
the extreme heat wave and smoke from fires burning in the area.
Minutes of the City Council/Successor Agency
Moorpark, California
Page 3 September 6, 2017
Councilmember Pollock reported he and the Mayor attended the 50th Gala
Reception for Moorpark College, which is the highest ranked community college
in the state and fourth in the nation. He stated that as a member of the College
Foundation he heads up the Moorpark College Promise, an incentive program
encouraging seniors graduating from high school to attend the college by offering
free financial aid.
Councilmember Pollock announced the Food Truck Meet-up on September 10
will take place at Moorpark High School from 3-7:00 p.m. which supports the
Moorpark Education Foundation by giving grants to teachers.
Councilmember Van Dam announced the majority of the Council attended the
Moorpark Chamber meeting last evening at Lynda Rummelhoff's State Farm
insurance company.
Councilmember Van Dam announced the 2nd Annual Kiwanis Poker Tournament
on October 14 will take place at McGregor's Craft Beer and Wine to benefit local
charities.
Councilmember Van Dam recommended attending the High Street Arts Center's
outstanding performance of My Fair Lady if there are any tickets left available.
Councilmember Van Dam reported he had participated in a ride-a-long with the
local police department this summer and complimented them on a job well done.
Councilmember Simons reported he will be volunteering at the Kiwanis poker
tournament and at the Food Truck Meet-up event.
Councilmember Simons reported he is supporting the Conejo Swim Team fund
raiser which is also having a poker tournament to raise funds.
Councilmember Simons reported as a member of the California State University
at Channel Islands Site Authority they approved a 600-unit development on the
campus.
Councilmember Simons also confirmed the performance of My Fair Lady at the
High Street Arts Center is fabulous.
Mayor Parvin announced the City's final Electronic Waste and Paper Shredding
even of the year takes place on September 16th at the Public Services Facility.
Mayor Parvin announced Coastal Cleanup Day will be September 16 at Villa
Campesina Park.
Mayor Parvin announced registration is open for fall recreation classes at Arroyo
Vista Recreation Center.
Minutes of the City Council/Successor Agency
Moorpark, California
Page 4 September 6, 2017
Mayor Parvin announced September 17 is Free Landfill Day for Moorpark
residents at the Simi Valley Landfill on Madera Road.
Mayor Parvin announced construction of the recreation trail at Arroyo Vista
Community Park is complete and the grand opening will be held on September
30.
Mayor Parvin announced the Country Days parade will start at 10:30 a.m. on
High Street on October 7 with a street fair to follow.
Mayor Parvin announced the City and Noontime Moorpark Rotary Club are
sponsoring the 4th annual Moorpark Mammoth Run on October 8 starting at
Mammoth Highlands Park.
Mayor Parvin announced the City is seeking sponsors for the first annual
Haunted High Street to be held on October 31.
Mayor Parvin announced during the summer break she and Councilmember
Pollock met with the Simi/Moorpark Conejo Realtors to discuss the need for a
state water solution.
Mayor Parvin announced yesterday she participated in the Ventura County
Remote Access Network Board where they discussed Automated Fingerprint
Identification Systems and mobile identification fingerprint readers.
Mayor Parvin reported she had attended two Ad Hoc Committee meetings.
Mayor Parvin announced the four pickle ball courts are now available for play at
Tierra Rejada Park.
Mayor Parvin congratulated the Finance Director and all staff for once again
receiving a letter indicating we will be receiving a certificate of recognition for
Excellence in Financial Reporting.
8. PUBLIC HEARINGS:
None.
9. PRESENTATION/ACTION/DISCUSSION:
A. Consider Award of Contract to All American Asphalt for the Asphalt
Overlay of Spring Road, Princeton Avenue, Poindexter Avenue, and
Gabbert Road (Capital Improvement Project M0021). Staff
Recommendation: 1) Award a construction contract to All American
Asphalt, and authorize the City Manager to execute the construction
Minutes of the City Council/Successor Agency
Moorpark, California
Page 5 September 6, 2017
contract in the amount of $497,854 for the subject project, subject to final
language approval by the City Manager; and 2) Authorize the City
Manager to amend the construction contract for project contingencies in
an amount not to exceed $49,785 (10%), if and when the need arises for
extra work and services.
Mr. Corrigan gave the staff report. In response to Council questions, he
explained the bidding process, bonding requirements, and payment
process.
There were no speakers.
MOTION: Councilmember Pollock moved and Councilmember Mikos
seconded a motion to: 1) Award a construction contract to All American Asphalt,
and authorize the City Manager to execute the construction contract in the
amount of $497,854 for the subject project, subject to final language approval by
the City Manager; and 2) Authorize the City Manager to amend the construction
contract for project contingencies in an amount not to exceed $49,785 (10%), if
and when the need arises for extra work and services. The motion carried by
unanimous voice vote.
B. Consider Award of Agreement for Park Landscape Maintenance Services
to Stay-Green, Inc., and Resolution Amending the Fiscal Year 2017/18
Budget. Staff Recommendation: 1) Award Agreement to the lowest
bidder, Stay Green, in the amount of$364,280 for the initial nine (9) month
term of the Agreement and $484,040 annually for every subsequent year
that the contract is extended, and authorize the City Manager to execute
the Agreement, subject to final language approval by the City Manager;
and 2) Adopt Resolution No. 2017-3617, amending the FY 2017/18
Budget to appropriate $73,011 from the General Fund Reserve (1000) to
the Parks Division (2390). ROLL CALL VOTE REQUIRED
Mr. La Riva gave the staff report and corrected the dollar amount on
stamped page 167 for Stay Green Inc. Additive/Alternate Bid (Mulch) from
$26,920 to be $36,920.
There were no speakers.
MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion
to: 1) Award Agreement to the lowest bidder, Stay Green, in the amount of
$364,280 for the initial nine (9) month term of the Agreement and $484,040
annually for every subsequent year that the contract is extended, and authorize
the City Manager to execute the Agreement, subject to final language approval
by the City Manager; and 2) Adopt Resolution No. 2017-3617, amending the FY
2017/18 Budget to appropriate $73,011 from the General Fund Reserve (1000)
to the Parks Division (2390). The motion carried by unanimous roll call vote.
Minutes of the City Council/Successor Agency
Moorpark, California
Page 6 September 6, 2017
C. Consider Appointment of a City Council Ad Hoc Committee to Review
Recruitment Services Company Proposals for a City Manager
Recruitment, and Schedule a Special Meeting for September 27 for
Approval of an Agreement and Budget Allocation for Recruitment
Services. Staff Recommendation: 1) Appoint two members of the City
Council to an Ad Hoc Committee; and 2) Schedule a Special City Council
meeting for September 27, 2017, at 6:30 p.m.
Ms. Traffenstedt gave the staff report.
There were no speakers.
CONSENSUS: It was the unanimous consensus of the Council for Mayor Parvin
and Councilmember Van Dam to serve on the Ad Hoc Committee; and to
schedule a Special City Council meeting for September 27, 2017, at 6:30 p.m.
10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Councilmember Van Dam moved and Councilmember Pollock seconded a
motion to approve the Consent Calendar with the exception of Items 10.0, which was
pulled for individual consideration. The motion carried by unanimous roll call vote.
A. Consider Minutes of Regular City Council/Successor Agency Meeting of
June 21, 2017. Staff Recommendation: Approve the minutes.
B. Consider Minutes of Regular City Council/Successor Agency Meeting of
July 5, 2017. Staff Recommendation: Approve the minutes.
C. Consider Minutes of Regular City Council/Successor Agency Meeting of
July 19, 2017. Staff Recommendation: Approve the minutes.
D. Consider Minutes of Adjourned Regular City Council/Successor Agency
Meeting of July 26, 2017. Staff Recommendation: Approve the minutes.
E. Consider Minutes of Special City Council/Successor Agency Meeting of
July 26, 2017. Staff Recommendation: Approve the minutes.
F. Consider Warrant Register for Fiscal Year 2016/17 — September 6, 2017.
Staff Recommendation: Approve the warrant register.
G. Consider Warrant Register for Fiscal Year 2017/18 — September 6, 2017.
Staff Recommendation: Approve the warrant register.
H. Consider Resolution Adopting Revised Rules of Procedure for Council
Meetings and Related Functions and Activities and Rescinding Resolution
Minutes of the City Council/Successor Agency
Moorpark, California
Page 7 September 6, 2017
No. 2016-3567. Staff Recommendation: Adopt Resolution No. 2017-
3618, rescinding Resolution No. 2016-3567.
I. Consider Memorandum of Understanding (MOU) with California Joint
Powers Insurance Authority for Americans with Disabilities Act (ADA)
Assistance Program. Staff Recommendation: Authorize the City Manager
to sign the MOU.
J. Consider Resolution Amending the Conflict of Interest Code of the City of
Moorpark and Rescinding Resolution No. 2015-3439. Staff
Recommendation: Adopt Resolution No. 2017-3619, rescinding
Resolution No. 2015-3439.
K. Consider Resolution Authorizing the Destruction of Certain Election
Records on File in the City Clerk's Division of the Administrative Services
Department. Staff Recommendation: Adopt Resolution No. 2017-3620
authorizing the destruction of the 2016 Election initiative petitions for
Moorpark SOAR— 2050.
L. Consider Resolution Authorizing the Destruction of City Records (Closed
Code Compliance File Records) on file in the Community Development
Department. Staff Recommendation: Adopt Resolution No. 2017-3621
authorizing the destruction of closed Code Compliance case files over
three years old.
M. Consider Resolution Amending Fiscal Year 2017/2018 Budget to Increase
Appropriations for Fiscal Year 2016/2017 Purchase Order Carry Over.
Staff Recommendation: Adopt Resolution No. 2017-3622. ROLL CALL
VOTE REQUIRED
N. Consider Various Park Improvements at Arroyo Vista Community Park
(AVCP) and Resolution Amending the Fiscal Year 2017/2018 Budget to
Fund the Improvements. Staff Recommendation: 1) Approve additional
improvements to AVCP as outlined in the agenda report; and 2) Adopt
Resolution No. 2017-3623, amending the FY 2017/18 Budget to
appropriate $62,900 from the Community Wide Park Development Fund
(2010) to complete the improvements. ROLL CALL VOTE REQUIRED
P. Consider Amendment No. 1 to Agreement with Phoenix Civil Engineering,
Inc. for Construction Management Services for the Pedestrian Access
Improvements at the Civic Center Project (CIP Project C0014). Staff
Recommendation: Approve Amendment No. 1 and authorize the City
Manager to sign Amendment No. 1, subject to final language approval of
the City Manager.
Minutes of the City Council/Successor Agency
Moorpark, California
Page 8 September 6, 2017
Q. Consider Agreement with Benner and Carpenter for Easement Work at
Arroyo Vista Community Park. Staff Recommendation: Approve the
Agreement and authorize the City Manager to sign the Agreement, subject
to final language approval of the City Manager.
R. Consider Resolution Amending Fiscal Year 2017/2018 Budget for Sewer
Line Work at 61 High Street. Staff Recommendation: Adopt Resolution
No. 2017-3624. ROLL CALL VOTE REQUIRED
S. Consider Resolution Approving Program Supplement No. N013 Rev. 1 to
Administering Agency — State Agreement for Federal Aid Projects No.
07-5436R for the Spring Road and Princeton Avenue Overlay Project and
Authorizing the City Manager to Sign the Supplemental Agreement. Staff
Recommendation: 1) Adopt Resolution No. 2017-3625; and 2) Authorize
the City Manager to sign the Program Supplemental Agreement.
T. Consider Agreement with FCG Consultants to Provide Construction
Management and Inspection Services for the Asphalt Overlay of Spring
Road, Princeton Avenue, Poindexter Avenue, and Gabbert Road (CIP
M0021)). Staff Recommendation: 1) Award a consultant agreement to
FCG Consultants for construction management and inspection services,
and authorize the City Manager to execute the agreement in an amount
not to exceed $112,099, subject to final language approval by the City
Manager; and 2) Authorize the City Manager to amend the consultant
agreement for contingencies in an amount not to exceed $11,210 (10%), if
and when the need arises for extra work and services.
U. Consider Amendment No. 1 to Agreement with RJR Engineering Group,
LLC, for Final Design of the Metrolink South Parking Lot Entrance. Staff
Recommendation: Authorize the City Manager to sign Amendment No. 1 for
additional design work and landscape architectural work, for a revised total
Agreement not to exceed amount of $48,874.08, subject to final language
approval of the City Manager.
V. Consider Amendment No. 4 to Agreement with RJR Engineering Group,
LLC, for Municipal Engineering Services. Staff Recommendation: Authorize
the City Manager to sign Amendment No. 4 to the Agreement with RJR
Engineering Group, LLC, for municipal engineering services, establishing a
not to exceed amount of $75,000.00 for City projects, subject to final
language approval of the City Manager.
W. Consider Authorization for Recordation of the Notice of Completion for the
Project to Widen Los Angeles Avenue at Shasta (8058/C0030) and
Release of Bonds in Accordance with the Contract. Staff
Recommendation: Authorize the City Clerk to file the Notice of
Completion, and release of the project bonds as outlined in the report.
Minutes of the City Council/Successor Agency
Moorpark, California
Page 9 September 6, 2017
The following items were pulled for individual consideration.
O. Consider Agreement with Phoenix Civil Engineering, Inc. for Engineering
Design Services for Championship Drive Equestrian Trail Improvements.
Staff Recommendation: Approve Agreement and authorize the City
Manager to sign the Agreement, subject to final language approval of the
City Manager.
Councilmember Simons stated he resides in this neighborhood and would
need to recuse himself from the vote.
MOTION: Councilmember Van Dam moved and Mayor Parvin seconded a
motion to approve the Agreement and authorize the City Manager to sign the
Agreement, subject to final language approval of the City Manager. The motion
carried by voice vote 4-0, Councilmember Simons abstaining.
11. ORDINANCES: (ROLL CALL VOTE REQUIRED)
None.
12. CLOSED SESSION:
Mr. Kueny requested the City Council go into closed session for discussion of
three cases under Item 12.A. and two cases under Item 12.B. and Items 12.C,
12.E, 12.F, 12.G. and 12.H. on the agenda.
Mr. Ennis announced for the three cases under Item 12.A. the Council would be
going into closed session pursuant to paragraphs c. and d. of Government Code
Section 54956.9 and no further announcement is required.
MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to
adjourn to closed session for discussion of three cases under Item 12.A. and two cases
under Item 12.B. and Items 12.C, 12.E, 12.F, 12.G. and 12.H. on the agenda. The
motion carried by unanimous voice vote. The time was 7:37 p.m.
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation (Pursuant to Paragraphs (2) or (3) of
Subdivision (d) of Government Code Section 54956.9: (Number of cases
to be discussed - 4)
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of
Government Code Section 54956.9: (Number of cases to be discussed —
4)
Minutes of the City Council/Successor Agency
Moorpark, California
Page 10 September 6, 2017
C. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
(Pursuant to Paragraph (1) of subdivision (d) of Government Code Section
54956.9)
County of Ventura and City of Fillmore vs City of Moorpark and Broad
Beach Geologic Hazard Abatement District (Case No. 56-2016-00479937-
CU-WM-VTA)
E. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: APN 512-0-090-115
City Negotiator: Steven Kueny, City Manager
Negotiating Parties: Not identified at this time
Under Negotiation: Price and terms of payment
F. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: APN 511-0-030-260, 1113 Walnut Canyon Road
City Negotiator: Steven Kueny, City Manager
Negotiating Parties: City Ventures
Under Negotiation: Price and terms of payment
G. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957 (b)(1)]
Title: City Manager
H. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Paragraph (1) of Subdivision (b) of Government Code
Section 54957)
Title: City Manager and City Attorney
Present in closed session were Councilmembers Mikos, Pollock, Simons, Van
Dam, and Mayor Parvin; Steven Kueny, City Manager; Kevin Ennis, City
Attorney; Deborah Traffenstedt, Assistant City Manager; David Bobardt,
Community Development Director; Ron Ahlers, Finance Director; and Jessica
Sandifer, Program Manager. Ms. Sandifer left the meeting at 8:14 p.m. Mr.
Ahlers left the meeting at 8:51 p.m. Councilmember Simons left the meeting at
9:02 p.m. due to a potential conflict of interest. Mr. Laurentowski also left the
meeting at this time. Mr. Bobardt left the meeting at 9:30 p.m. and
Councilmember Simons returned to the meeting at this time.
The Council reconvened into open session at 9:58 p.m. Mr. Kueny stated three
cases under Items 12.A. and two cases under Item 12.B. and Items 12.C, 12.E,
12.F, 12.G. and 12.H. were discussed and there was no action to report.
Minutes of the City Council/Successor Agency
Moorpark, California
Page 11 September 6, 2017
13. ADJOURNMENT:
Mayor Parvin adjourned the meeting at 9:58 p.m.
(2,..1,ce S. Parvin, Mayor
ATTEST:
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Maureen Benson, City Clerk %p4Ø# *11