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PARKS AND RECREATION COMMISSION AGENDA
For Special Meeting of November 4, 2017
9:00 a.m., Community Center
NOTICE AND CALL OF A SPECIAL MEETING
OF THE PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation
Commission of the City of Moorpark is hereby called to be held on Saturday,
November 4, 2017, commencing at 9:00 a.m. Said meeting will convene at the
Community Center located at 799 Moorpark Avenue, Moorpark, California. Said
Special Meeting shall be for the purpose of the following:
1. CALL TO ORDER:
2. ROLL CALL:
3. PUBLIC COMMENTS:
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
6. PRESENTATIONS/ACTION/DISCUSSION:
A. Parks Tour. Staff Recommendation: The Commission and staff will
tour and discuss the following in the order listed below. (The times
identified are estimates only, and the Commission will attempt to
meet this schedule)
1. Mammoth Highlands Park 9:15 a.m.
2. Miller Park 9:45 a.m.
3. Tierra Rejada Park 10:15 a.m.
4. Arroyo Vista Community Park 10:45 a.m.
(Recreation Center and Multi-Use Court)
' 5. Glenwood Park 11:30 a.m.
6. Poindexter Park 12:00 p.m.
JANICE S.PARVIN ROSEANN MIKOS,PhD DAVID POLLOCK KEN SIMONS MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Parks & Recreation Commission Special Meeting
November 4, 2017
Page 2
Following Item 6.A., Parks Tour, the Parks and Recreation
Commission will continue their meeting at the Community Center
located at 799 Moorpark Avenue.
B. Consider Revised Rules of Procedure for Parks and Recreation
Commission Meetings and Related Functions and Activities. Staff
Recommendation: Adopt revised Rules of Procedure for Parks and
Recreation Commission Meetings and Related Functions and
Activities.
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission
Regular Meeting of October 2, 2017. Staff Recommendation:
Approve as presented.
8. ADJOURNMENT:
Posted: November 1, 2017
All writings and documents provided to the majority of the Commission regarding all agenda items
are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue
during regular business hours. The agenda packet for all regular Commission meetings is also
available on the City's website at www.ci.moorpark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the
Agenda, unless it is a Discussion item.Speakers who wish to address the Commission concerning a
Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker
cards must be received by the Recording Secretary for Public Comment prior to the beginning of the
Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for
speaker cards for each Discussion agenda item.A limitation of three minutes shall be imposed upon
each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in
lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be
directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks
and Recreation Department at (805) 517-6227. Upon request,the agenda can be made available
in appropriate alternative formats to persons with a disability. Upon advance notification of the need
for disability-related modification or accommodation, reasonable arrangements will be made by City
staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
Parks & Recreation Commission Special Meeting
November 4, 2017
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Blanca Garza, declare as follows:
That I am the Deputy City Clerk of the City of Moorpark and that an agenda of the Special
Meeting of the Parks and Recreation Commission of the City of Moorpark to be held on
Saturday, November 4, 2017, commencing at 9:00 a.m. at the Moorpark Community Center,
located at 799 Moorpark Avenue, Moorpark, California was posted on November 1, 2017, at a
conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark,
California.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on November 1, 2017.
Blanca Garza, Deputy City Clerk
ITEM 6.B.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Re . eation Direct r
BY: Jessica Sandifer, Program Manag,/15
DATE: November 1, 2017 (Special P&R M= -ting of 11/04/17)
SUBJECT: Consider Revised Rules of Procedure for Parks and Recreation
Commission Meetings and Related Functions and Activities
DISCUSSION
A draft of the revisions to the Rules of Procedure for Parks and Recreation Commission
Meetings and Related Functions and Activities is attached for your review. Revised language
is shown with the use of legislative format in Sections 2.7 ,(Public Comment) and 2.10
(Presentation/Action/Discussion Items) of the revised Rules of Procedure.
Revisions in Sections 2.7 and 2.10 of the Rules of Procedure address compliance with newly
revised Section 54954.3(b)(2) of the California Government Code. The proposed change to
the Rules is to add language to provide at least twice the allotted time for a member of the
public to speak who utilizes a translator in order to ensure that non-English speakers receive
the same opportunity to directly address the legislative body of a local agency.
The changes to the time allotted for non-English speakers has been incorporated into the
Parks and Recreation Commission speaker cards.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
Adopt revised Rules of Procedure for Parks and Recreation Commission Meetings and
Related Functions and Activities.
Attachment: Proposed Revised Rules of Procedures
RULES OF PROCEDURE FOR THE PARKS AND RECREATION COMMISSION
OP THE CITY OF MOORPARK FOR MEETINGS AND RELATED FUNCTIONS
AND ACTIVITIES
SECTION 1. Rules of Procedure for Parks and Recreationission
Meetings and Related Functions and Activities are as follows:
1. GENERAL PROVISIONS
1.1 Purpose:
The purpose and intent of the Parks and Recreation Commission in adopting the
Rules of Procedure for Meetings and Related Functions and Activities (Rules) shall be to
provide directory guidelines relating to the conduct of the public business by the
Commission. In the event of any non-compliance with, or violation of, any provision
herein, such shall not be deemed to affect the validity of any action taken, unless
otherwise specifically provided by law.
1.2 Procedures in Absence of Rules:
In the absence of a rule herein to govern a point or procedure, Robert's Rules of
Order, Newly Revised, shall be used as a guide.
2. ORDER OF BUSINESS
2.1 Agenda:
The Order of Business of each meeting shall be as contained in the Agenda
prepared by the Records Secretary, who shall be appointed by the City Manager or
his/her designee. The Agenda shall be a listing by topic of the items of business which
shall be transacted or discussed in the following order:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Special Agenda Items
5. Public Comments
6. Reordering of, and Additions to, the Agenda
(Items to be pulled from the Consent Calendar shall be identified under this
section.)
Parks and Recreation Commission Rules of Procedure
November 2017
Page 2
7. Announcements, Future Agenda Items and Reports on
Meetings/Conferences Attended by Commissioners
8. Presentations/Action/Discussion
9. Consent Calendar
10. Adjournment
2.2 Special Meeting Agenda Format:
The order of business of special meeting agendas shall generally be consistent
with the order of business of regular meeting agendas, although not all regular items of
business must be included. Public Comments shall be included on all special meeting
agendas.
2.3 Delivery of Agenda Packet:
Barring insurmountable difficulties, the Agenda for regular meetings shall be
delivered ordinarily to Commissioners on or before each Wednesday preceding the
meeting to which it pertains.
The Agenda shall also be available to the general public after it is posted. Agenda
reports will be available to the general public after distribution to the Commission. -
2.4 Call to Order:
The meeting of the Commission shall be called to order by the Chair or, in his/her
absence, by the Vice-Chair who shall serve until the arrival of the Chair. In the absence of
both the Chair and the Vice-Chair, the meeting shall be called to order by the Records
Secretary. The Records Secretary shall immediately call for the selection of a temporary
Presiding Officer who shall serve until the arrival of the Chair or Vice-Chair or until
adjournment.
2.5 Roll Call/Quorum:
Before proceeding with the business of the Commission, the Records Secretary
shall call the roll of the Commission and the names of those present shall be entered in
the minutes. The order of roll call shall be alphabetical with the Chair called last. Unless
otherwise provided for by law, a majority of the Commission shall constitute a quorum
sufficient to do business.
2.6 Special Agenda Items
Agenda items to be scheduled under this section title will include selection of a
Presiding Officer (Chair and Vice-Chair) in accordance with the provisions of Section
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3.1 of these Rules, and may also include special presentations or other agenda items
as determined by the Chair and City Manager or his/her designee.
2.7 Public Comments:
Any member of the public may address the Commission on any item within the
subject matter jurisdiction of the Commission which is not listed on the Agenda as a
Presentations/Action/Discussion item. Speakers will be heard in the order that their
speaker cards are received by the Records Secretary. All speaker cards for Public
Comments must be received prior to the Chair's call for speaker cards for the Public
Comments agenda item. A limitation of 3 minutes shall be imposed upon each speaker.
Speaker cards must be presented in person by the person wishing to speak. . This
limitation will be extended to six (6) minutes for a speaker who utilizes a translator to
ensure that non-English speakers receive the same opportunity to directly address the
Commission. The passing of time from one speaker to another or speaking in place of
another speaker is not allowed. No speaker will be allowed to speak after all speaker
cards are called. By majority vote of the Commission present and voting, the number of
speakers and time permitted for comments may be limited at any single meeting. The
speaker shall be governed by the rules of Sections 6.1, 6.2 and 6.3. Commissioners shall
reserve their comments and responses until the end of the public comments period.
Speakers may be heard at greater length at the end of the agenda by majority vote of the
' Commissioners present and voting. The Records Secretary shall hold over to the next
regular meeting, timely submitted speaker cards of speakers who were not heard during
the public comments period, and those speakers shall be given priority in the order that
their speaker cards were originally received during the public comments period of the next
meeting.
•
Speakers at a regular meeting shall not be allowed to address the same subject at
an adjourned meeting of the regular meeting at which they spoke, except by a four-fifth's
majority vote of the Commission.
2.8 Reordering of, and Additions to, the Agenda:
Except with majority consent of the Commissioners present and voting,
items may not be taken out of order.
At this time, Commissioners and the City Manager or his/her designee in
attendance may request that any item on the Consent Calendar be withdrawn for
separate consideration. Items withdrawn from the Consent Calendar shall be considered
immediately after action on the balance of the Consent Calendar in the order that they
were withdrawn.
Any Commissioner, and the City Manager or his/her designee in attendance may
bring to the attention of the Commission new items of business for discussion and action
in the event of an emergency situation or when the need to take immediate action comes
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to the attention of the City subsequent to the posting of the agenda, as specified in
Government Code Section 54954.2. A two-thirds vote of the Commission, or if less than
two-thirds are present, a unanimous vote of those who are present, is required to add an
item to the agenda.
In addition to having the opportunity to reorder the agenda as order of business
number 6, the Chair shall suspend the item under discussion at 10:30 p.m. in order that
the agenda may be reordered by majority vote of the Commissioners present and voting.
The Records Secretary will notify the Chair that the time for reordering the agenda has
arrived.
2.9 Announcements, Future Agenda Items, and Reports on Meetings/Conferences
Attended by Commissioners:
At this time, Commissioners may make an announcement; update other Commissioners
on a City ad-hoc committee on which they may be participating; request to have an item
placed on a future agenda; and/or provide a brief report on meetings, conferences, or
training attended at City expense in compliance with Section 53232.3(d) of the
Government Code.
2.10 Presentations/Action/Discussion Items:
Items that involve the consideration of city policy and items of a non-routine nature .
shall be placed under this topic.
Presentations to the Commission by other public agencies or groups and
appointments will be listed first under the Presentations/Action/Discussion heading.
Continued Presentations/Action/Discussion items will appear in the order they previously
appeared, following presentations and appointments.
Discussion/Action items shall be conducted in the following order:
Staff Report
Questions of Staff by Commission
Testimony by Applicant
Public Comment
Discussion by Commission
Action by Commission
Questions or comments from the public shall be limited to the item under
consideration and the speaker shall be governed by the provisions of Sections 6.1 and
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6.2. Speakers will be heard in the order that their speaker cards are received by the
Records Secretary for the item during which the speaker wishes to address the
Commission. However, a proponent/applicant may be heard first during the public
comment for a Presentations/Action/Discussion item, if so determined by the Chair, but
no rebuttal by the proponent/applicant shall be allowed. All speaker cards for each
agenda item must be received prior to the Chair's announcement of the public comment
for each Presentations/Action/Discussion item and call for speaker cards. A limitation of
three (3) minutes shall be imposed upon each speaker. . This limitation will be extended
to six (6) minutes for a speaker who utilizes a translator to ensure that non-English
speakers receive the same opportunity to directly address the Commission. Speaker
cards,must be presented to the Records Secretary by the person wishing to speak. The
passing of time from one speaker to another or speaking in place of another speaker is
not allowed.
Written statement cards may be submitted in lieu of addressing the Commission.
The number of cards received in favor of or in opposition to an item being considered will
be verbally reported to the Commission by the Records Secretary following the last public
speaker for an item. The total number of written statement cards received in favor of or in
opposition to an item will be recorded in the minutes of the meeting, and the written
statement cards will become a part of the official record.
2.11 Consent Calendar:
Minutes of previous Parks and Recreation Commission meetings, items of a
routine nature and items recommended to be received and filed shall be placed on the
Consent Calendar. All items may be approved by one blanket motion by unanimous vote
of those present and voting.
Prior to a motion on the Consent Calendar, any Commissioner may request that
any item be withdrawn from the Consent Calendar for individual consideration. Items
withdrawn from the Consent Calendar shall be considered immediately after action on the
Consent Calendar in the order that they were withdrawn, including any items requested to
be withdrawn under Section 2.8 (Reordering of, and Additions to, the Agenda).
2.12 Adjournment:.
It is the policy of the Parks and Recreation Commission that upon reaching 12:00
midnight, the Parks and Recreation Commission will not address any new agenda items.
Should the Parks and Recreation Commission decide to continue to address an in-
progress non-closed session agenda item past 12:00 midnight, the following motion is in
order:
Move that the Parks and Recreation Commission meeting tonight may extend
beyond the 12:00 midnight deadline to conclude the item in progress.
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3. PRESIDING OFFICER
3.1 Selection and Term:
The Chair shall be the Presiding Officer at all meetings of the Commission, except
as otherwise provided in Section 2.4 (Call to Order). At its first regular meeting of the
year, the Commission shall elect a Chair and Vice-Chair from among the appointed
members, to serve for that year. Each selection shall be by three (3) or more affirmative
votes, and a failure to achieve such total of affirmative votes shall be deemed a selection
of the incumbent to remain in office. Each person so selected shall serve until the end of
the year or until a successor is chosen (at any time) by three (3) or more affirmative votes,
whichever first occurs.
If a vacancy in the position of Chair occurs for any reason except for removal of
the Chair pursuant to this Section, the Vice-Chair shall assume the position of Chair until
a successor is chosen.
3.2 Participation of Presiding Officer:
The Presiding Officer may move, second and debate from the chair, subject only
to such limitations of debate as are imposed on all Commissioners. He/she shall be
accorded all of the rights and privileges of a Commissioner.
3.3 Maintenance of Order:
The Presiding Officer is responsible for the maintenance of order and decorum at
all times.
3.4 Rulings Final Unless Overruled:
The Presiding Officer shall decide all questions of interpretation of these rules,
points of order, maintenance of order or other questions of procedure requiring rulings.
Any such decision shall be final and binding and (even if clearly erroneous) for purposes
of the item under consideration, unless overridden by a majority vote of the
Commissioners present and voting. Any Commissioner may seek to have the Presiding
Officer's decision overridden by moving the question "Shall the decision of the Presiding
Officer be sustained?"
CONDUCT OF COMMISSIONERS
4.1 Decorum and Order:
(a) Any Commissioner desiring to speak shall address the Presiding Officer and,
upon recognition by the Presiding Officer, shall confine himself/herself to the item under
debate.
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(b) A Commissioner desiring to question the staff shall address his/her question
to the City Manager or his/her designee in attendance, as appropriate, who shall be
entitled either to answer the inquiry or to designate some member of his/her staff for that
purpose.
(c) A Commissioner, once recognized, shall not be interrupted while speaking
unless called to order by the Presiding Officer, a point of order is raised by another
Commissioner pursuant to Section 3.4 or the speaker chooses to yield to questions from
another Commissioner.
J
(d) Any Commissioner called to order while he/she is speaking shall cease
speaking immediately until the question of order is determined. If ruled to be in order
he/she shall be permitted to proceed. If ruled out of order he/she shall remain silent or
shall alter his/her remarks so as to comply with the rules.
(e) Commissioners shall accord the utmost courtesy to each other, to City
employees, and to the public appearing before the Commission. They shall refrain at all
times from rude and derogatory remarks, abusive comments and statements as to
integrity, motives or personalities.
(f) The right of a Commissioner to address the Commission on a question of
personal privilege shall be limited to cases in which his/her integrity, character, or motives
are assailed, questioned or impugned.
(g) Any Commissioner may move to require the Presiding Officer to enforce the
rules. The affirmative vote of a majority of the Commission present and voting shall
require him/her to so act.
4.2 Limitation of Debate:
A Commissioner should not speak more than once upon any one item until every
other member choosing to speak thereon has spoken. No member shall speak for a
longer time than five (5) minutes each time he/she has the floor, without the approval of a
majority vote of the Commission present and voting.
4.3 Dissents and Protests:
Any Commissioner shall have the right to express dissent from, or protest to, any
action of the Commission and to have the reason entered in the minutes. If such dissent
or protest is desired to be entered in the minutes, this should be made clear by language
such as, "I would like the minutes to show that I am opposed to this action for the
following reasons. . . ."
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4.4 Conflict of Interest:
Section 87105 of the Government Code describes the procedure to be followed if
an official has a conflict of interest on a matter and cannot participate in a decision.
Section 87105 shall apply to the Parks and Recreation Commission. The official must
publicly identify the financial interest (not including the address of a personal residence),
recuse himself or herself from voting, and leave the room until after the discussion, vote
and other disposition of the matter is concluded. If the matter is on the consent calendar,
the official need not leave the room, but must still make the required disclosure on the
record and abstain from voting. The official also may speak on the issue as a member of
the general public, during the public comment period on that matter, solely to represent
himself or herself on a matter related to his or her personal interest. The announcement
of the conflict of interest must be declared prior to the initiation of Commission
consideration of the agenda item for which the conflict of interest exists. Section 87105
of the Government Code, any statutes amendatory or supplementary thereto, and any
applicable regulations of the California Fair Political Practices Commission are hereby
incorporated by reference.
5. CONDUCT OF EMPLOYEES
5.1 Decorum and Order:
(a) Members of the staff and employees of the City shall observe the same rules
of procedure and decorum applicable to members of the Commission.
(b) The City Manager or his/her designee in attendance shall insure that all staff
members and employees observe such decorum.
(c) Any staff member or employee, including the City Manager, desiring to
address the Commission or members of the public shall first be recognized by the Chair.
All remarks shall be addressed to the Chair and not to any one individual Commissioner
or member of the public.
6. CONDUCT OF THE PUBLIC
6.1 Decorum and Order:
(a) Members of the public attending Commission meetings shall observe the
same rules of order and decorum applicable to the Commission pursuant to Section 4.1.
(b) Willful conduct that is disruptive, including but not limited to, unauthorized
remarks from the audience, stamping of feet, whistles, yells and similar demonstrations
shall be prohibited by the Presiding Officer. Any person who becomes willfully disruptive
while addressing the Commission or while attending the Commission meeting shall be
requested by the Chair to leave the meeting. The Chair may call a recess or adjourn the
meeting if the disruption continues. Aggravated cases shall be prosecuted on appropriate
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complaint signed by the Presiding Officer.
6.2 Manner of Addressing the Commission:
No person shall address the Commission without being recognized by the
Presiding Officer. After being recognized by the Presiding Officer, any member of the
public desiring to address the Commission shall proceed to the podium. The speaker
shall state his/her name for the record. All remarks and questions shall be addressed to
the Presiding Officer and not to any individual Commissioner, staff member or other
person.
6.3 Limitations on Addressing the Commission:
The making of oral communications to the Commission by any member of the
public during the "Public Comments" portion of the Agenda shall be subject to the
following limitations: ,
(a) No speaker shall be permitted to address the Commission on an item which
is currently before or is under submission for consideration by a Commission, board,
committee or officer before which the speaker should make his/her presentation, until that
body has completed its deliberations and taken its final action. In case the speaker should
have followed an otherwise available appeal procedure, the Presiding Officer shall not
allow oral communication to the Commission outside that procedure.
(b) A speaker that verbally complains about an employee of the City, or any
employee of a private firm or public agency providing a contract service to the City, will be
directed to contact the city's Human Resources/Risk Management Division for assistance
in documenting and resolving their complaint.
(c) If it appears that several speakers desire to speak regarding any item on the
Agenda, the Presiding Officer may reasonably limit the number of speakers on each side
of the issue. In this regard, preference may be given to speakers who represent groups of
persons who have designated a spokesperson.
6.4 Video, Audiotape, PowerPoint, Slide or Similar Presentation.
Video, audiotape, PowerPoint, slide or similar presentation will be disallowed unless
relative to an item on the agenda, and the Records Secretary has been provided with no
less than 24-hours notice of the video, audiotape, PowerPoint, slide or similar
presentation, and has determined the City has the appropriate equipment to view and
broadcast the presentation. The video, audiotape, PowerPoint, slide or similar
presentation must be made by the person or agency making the presentation. The
Commission may limit the total amount of time allocated for presentations or particular
issues and for each speaker. The same limitations that govern speakers under Sections
2.7, and 2.10 shall apply. Presentations shall be limited to the subject matter jurisdiction
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of the Commission. Those items not germane to the agenda will be disallowed.
7. MOTIONS
7.1 Processing of Motions:
When a motion is made and seconded, it shall be stated-by the Presiding Officer
or, at the request of the Presiding Officer, by the Records Secretary before debate. A
motion so stated shall not be withdrawn by the mover without the consent of the person
seconding it.
7.2 Division of Motion:
If the motion contains two or more divisible propositions, the Presiding Officer may,
and upon request of any Commissioner shall, divide the same, unless a majority of the
Commissioners present and voting, votes not to do so. ,
7.3 Precedence of Motions:
When a motion is before the Commission, no motion shall be entertained except
the following, which shall have precedence in the following order.
The ordinary motions rank as follows, and any of them (except to amend) can be
made while one of a lower order is pending, but none can supersede one of a higher
order. Motions to limit discussion, to call the question and to suspend the rules require a
two-thirds vote; all other motions require only a majority vote:
' Not Debatable:
To Fix the Time of Adjournment )
To Adjourn (when unqualified) ) Cannot
To Table ) be
To Limit Discussion (2/3 vote) ) Amended
To Call the Question (2/3 vote) )
To Suspend the Rules (2/3 vote) )
Debatable:
To Postpone to a Certain Time )
To Commit or Refer to Committee) , Can be
To Amend ) Amended
To Postpone Indefinitely )
. The Motion to Reconsider: the motion can be made when any other motion is
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before the Commission, but cannot be acted upon until the business then before the
Commission is disposed of; when called up, it takes precedence over all other motions,
except to adjourn, and to fix the time to which to adjourn.
Motions incidental to those before the Commission take precedence over them
and shall be acted upon first.
7.4 Motion to Fix Hour of Adjournment:
Such a motion shall be to set a definite time at which to adjourn and may be
amended by unanimous vote.
7.5 Motion to Adjourn:
Such a motion shall be in order at any time, except as follows:
(a) When repeated without intervening business or discussion;
(b) When made as an interruption of another Commissioner while speaking;
(c) When discussion has been ended and vote on the motion is pending; or
(d) While a vote is being taken.
A motion to adjourn "to another time" shall be debatable, but only as to the time to
which the meeting is adjourned.
7.6 Motion to Table:
Such a motion shall be used to temporarily bypass the subject and shall preclude
all amendments or debate of the subject under consideration. If the motion prevails, the
item may be "taken from the table" at any time prior to the end of the next regular
meeting.
7.7 Motion to Limit Discussion:
Such a motion shall be used to limit the time allowed each Commissioner to speak
to, or to appoint a time at which discussion shall close on, the question of the main motion
and any previously made amendment to the main motion. If a motion to limit the time
allowed each member to speak passes, no member shall thereafter speak more than two
times to the question or longer than the time allowed at either time and no member shall
speak the second time until every member choosing to speak has spoken.
7.8 Motion to Call the Question:
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Such a motion shall be used to close debate on, and further amendment to, the
main motion. If the motion fails, debate shall be reopened; if the motion passes, a vote
shall next be taken on any previously made amendments to the main motion and finally
on the main motion.
7.9 Motion to Suspend the Rules:
Such a motion shall be used to suspend these rules of procedure and shall include
a statement of the purpose of the suspension. If the motion fails, the motion shall not be
renewed for the same purpose at the same meeting, but it may be renewed for the same
purpose at an adjourned meeting of that meeting.
7.10 Motion to Postpone to a Certain Time:
Such a motion shall be amendable and debatable only as to propriety of
postponement and time set.
7.11 Motion to Amend:
Such a motion shall be debatable only as to the amendment. A motion to amend
an amendment shall be in order, but a motion to amend an amendment to an
amendment shall not be in order. An amendment modifying the intention of a motion shall
be in order, but an amendment relating to a different matter shall not be in order. A
substitute motion on the same subject shall be acceptable, and voted on before a vote on
the amendment. Amendments shall be voted first, then the main motion as amended.
7.12 Motion for Reconsideration:
Any Commissioner who voted with the majority may move a reconsideration of any
vote at the same meeting or request an agenda item on at the next regular meeting or
request a special meeting called to be held prior to the next regular meeting to consider
reconsideration of any vote. The agenda item shall appear on
Presentation/Action/Discussion as a two-part item, e.g.: ..
Consider Reconsideration of
Reconsideration of vote on .
After a motion for reconsideration has once been acted upon, no other motion for
a reconsideration thereof shall be made without unanimous consent of the Commission
8. VOTING
•
8.1 Restatement of the Motion:
Upon the request of any Commissioner, the Presiding Officer shall verbally restate
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each motion immediately prior to calling for the vote.
8.2 Voting Procedure:
In acting upon every motion, the vote shall be taken by voice, roll call or any other
method by which the vote of each Commissioner present can be clearly ascertained. The
vote on each motion shall then be entered in full upon the record. The order of voting
shall be the maker of the motion, the second and then the remaining Commissioners
alphabetically, with the Chair called last. The Records Secretary shall call the names of all
members seated when a roll call vote is ordered. Members shall respond 'aye', 'no' or
'abstain', provided that when a vote is collectively taken by voice or when a method of
voting other than by voice or roll call is used, any Commissioner not audibly and clearly
responding 'no' or 'abstain' or otherwise registering an objection shall have his/her vote
recorded as 'aye'.
Following the vote, the Presiding Officer shall verbally announce whether the
motion carred or was defeated. The Presiding Officer may also publicly state the effect of
the vote for the benefit of the audience before proceeding to the next item of business.
Any member may change his/her vote before the next item of business is called.
8.3 Voting:
A roll call vote shall not be used for any item before the Commission unless
demanded by any Commissioner. It shall not be in order for members to explain their vote
during roll call.
8.4 Failure to Vote:
Every Commissioner should vote unless disqualified for cause. A Commissioner
who abstains from voting on an item because of being disqualified shall be considered as
if absent.
8.5 Tie Votes:
When no Commissioner abstains from voting, the motion shall be lost on a tie
vote. Any member who abstains and is not considered absent shall be deemed to have
acquiesced to the motion and the motion shall be passed on a tie vote.
If a tie vote results at a time when less than all members of the Commission are
present, the matter shall automatically be continued to the agenda of the next regular
meeting of the Commission, unless otherwise ordered by the Commission.
9. RECORD OF DECISIONS
Routine business and administrative matters for the Parks and Recreation
Commission are accomplished by "minute order" or "motion" (thereafter recorded by
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minute entry). Technically, both are equally as legally effective and binding; they just vary
in the formality of respective memorialization. The "motion" or "minute order" is a
Commission action which is recorded simply by an item entry in the minutes of the
meeting at which it was accomplished documenting consensus or vote, and no separate
document is made to memorialize it. The Records Secretary is empowered by State law
to furnish certified excerpts of the minutes in order to facilitate the administrative process
to which a particular action pertains.
10. COMMUNICATIONS
10.1 Addressed to Commission as a Whole:
The City Manager or his/her designee is authorized to receive and open all written
communications, including e-mails, addressed to the Commission, as a whole, and give
such communication immediate attention to the end that all administrative business
referred to in said communications, and not necessarily requiring Commission action,
may be disposed of between Commission meetings. The City Manager or his/her
designee shall cause a copy of such communication to be sent to each Commissioner.
10.2 All Other Written Communications:
Any written communication, including e-mails, received at City Hall addressed to
the Chair and/or an individual Commissioner shall be opened by the City Manager or
his/her designee. A copy of such communication shall be provided to each of the other
Commissioners, unless such communication is personal and/or confidential and not
related to the business of the City.
Any Commissioner who receives any written communication, including e-mails, on
any subject related to the business of the City, whether or not received at City Hall, shall
cause a copy to be provided to the Records Secretary who shall cause a copy of such
communication to be sent to each of the other members.
All outgoing Parks and Recreation Commissioner correspondence will be copied to
the Commission reading file unless the Commission is listed as receiving a copy, in which
case each Commissioner will be provided an individual copy. Any Commissioner who
generates any written communication related to the business of the City, other than at
City Hall, shall cause a copy to be provided to the Records Secretary for distribution.
Letters produced by city staff for Parks and Recreation Commissioners will be created on
official city letterhead, only.
10.3 Agenda Item Communications:
Any such communication which relates to an item pending or to be brought before
the Commission and has been received prior to agenda distribution, shall be included in
the agenda packet for the meeting at which such item is to be considered and shall
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become part of the public record for that item. If a Commissioner generates an agenda
item, the Commissioner will prepare a brief, written explanation including
action/recommendation to the full Commission or provide direction to the City Manager or
his/her designee for preparation of agenda report. All agenda staff reports will be provided
to the full Commission with the distribution of the agenda. Agenda item communications
(including e-mails) received from the public after agenda distribution will be forwarded to
the Commission by the Records Secretary by e-mail or regular mail delivery up until the
close of the business day prior to the Parks and Recreation Commission meeting.
The Parks and Recreation Commission will be informed during the staff
presentation at the Commission meeting of agenda item communications received from
the public, including a project applicant, on the day of the meeting. Regardless of the
source, it will take a four-fifth's majority vote (four affirmative votes) of the Commission to
accept additional agenda material on the day of the Commission meeting at which the
item is to be considered.
All materials distributed by any person during a public meeting related to the
subject matter being discussed or considered will be made available for public inspection
at the meeting if prepared by City staff or a member of the Commission, or after the
meeting, if the materials were prepared by some other person in accordance with Section
54957.5(b) of the Brown Act. To avoid a Ralph M. Brown Act violation, Parks and
Recreation Commissioners should not read or send e-mail or cellular telephone text
messages during a Commission meeting.
Written communication for a Presentation/Action/Discussion agenda item
presented at the meeting for reading will be acknowledged by the Chair or staff, but not
read. The acknowledgment shall include a summary of general content and whether the
communication includes opposition or support of an agenda item.
Written communication relative to an agenda item, if presented prior to the close of
the business day prior to the Commission meeting, will be copied for the Commission,
applicant, and the public agenda binder.
The public shall tender a written request to the City Manager or his/her designee
and/or the Chair regarding the placement on the agenda of any items. The City Manager
or his/her designee will then determine the appropriateness of the requested item being
placed on a future agenda.
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A Parks and Recreation Commissioner or Commissioners may be requested to
meet, outside of the public meeting process, with an applicant, the applicant
representative(s), proponents and opponents to a development application to discuss
aspects of the development. While meeting with these representatives is at the discretion
of the individual Commissioner, disclosure of the meeting(s), and the effects upon the
Commissioner's review of the application is required at the beginning of any Commission
discussion of a Presentation/Action/Discussion agenda item pertaining to a development
project application. The Commissioner shall disclose the nature of the contact and what
effect, if any, it had on he/she in the review of the development application.
10.4 Research:
Any research requested by an individual Parks and Recreation Commissioner that
results in a written response from staff will be copied to all Parks and Recreation
Commissioners. This is not meant to include copies of documents already on file.
•
10.5 Attendance at City Council Meetings:
The Parks and Recreation Commission recognizes that there are circumstances
where the City Council could benefit from the attendance of a Parks and Recreation
Commissioner at City Council meetings. When those circumstances arise, the Parks
and Recreation Commission will offer a spokesperson to attend a City Council meeting.
The Parks and Recreation Commission also recognizes that the City Council, or one of
its members, may at any time request the presence of one or more Commissioners to
attend one of its meetings. When such a request is made, the Parks and Recreation
Commission will respond.
11. COMMITTEES
Committees may be appointed by the Chair, as needed, with the approval of the
majority of the members of the Commission. _
12. COMMISSION MEETINGS
12.1 Meeting Time and Schedule:
The regular meetings of the Parks and Recreation Commission shall begin at the
hour of 6:30 p.m. on the first Monday of each month or as determined by the Commission
at its first regular meeting of each year, such determination to include the dates, time and
place of such meetings as set forth in Chapter 2.36 of the Municipal Code. Should the
need arise during the year, the Commission may, by a majority vote, revise the regular
meeting schedule, including dates, time and place of such meetings.
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13. MINUTES:
13.1 Action Minutes:
The Records Secretary shall be responsible for preparing action minutes to
record all the actions of the Parks and Recreation Commission (motions, votes, and
consensus decisions) at regular and special meetings, and shall schedule the
completed minutes on the Consent Calendar consistent with Section 2.11 of this
resolution. Parks and Recreation Commission meeting action minutes shall include
documentation for each agenda item, including but not limited to the following:
Date, hour, and place of meeting;
Identification of regular, adjourned regular or special meeting (and special
meeting notice language);
Names of Parks and Recreation Commissioners and staff in attendance;
Parks and Recreation Commission announcements, requested future agenda
items, and reports on meetings, conferences and training attended at City
expense by Parks and Recreation Commissioners;
.Agenda titles, staff recommendations and record of action taken (motions, votes,
and consensus decisions);
Name(s) of staff providing the verbal staff report and documentation of verbal
and written corrections to the agenda report;
Public speaker names, identification of support or opposition, and/or other brief
summary of comments;
Written statement card documentation, consistent with Section 2.10 of this
resolution;
Adjournment time; and
- Chair and City Manager's designee signatures.
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ITEM 7.A
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California October 2, 2017
A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark
was held on October 2, 2017, in the Council Chambers of said City located at 799
Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Morgan called the meeting to order at 6:33 p.m. '
2. PLEDGE OF ALLEGIANCE:
Commissioner Norwalt led the pledge of allegiance.
3. ROLL CALL:
Present: Commissioners George Estrella, Jesse Norwalt, Thomas Pflaumer,
Sandra Thompson, and Chair Steve Morgan.
Staff Present: Parks and Recreation Director Jeremy Laurentowski and
Recreation Services Manager Stephanie Anderson.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this
section)
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
Commissioner Pflaumer requested a future agenda item on a splash pad. He
talked about his attendance at the Arroyo Vista Recreational Trail Grand Opening
and commended staff on the changes to the multi-use court.
Commissioner Thompson announced her attendance at the Arroyo Vista
Recreational Trail Grand Opening. She requested a future agenda item on
enhancing accessibility of the City's playground.
Commissioner Estrella announced his attendance at the Arroyo Vista
Recreational Trail Grand Opening.
Commissioner Morgan discussed how pleased he was with the trail
improvements and how users of the park have expressed how pleased they are
particularly with the parking improvements. He also requested an item on
Summer Camp.
Commissioner Morgan announced the upcoming Country Days Event on October
7, 2017.
Ms. Anderson provided the website addresses for both Country Days and the
Moorpark Mammoth Run.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Moorpark Arts Festival Event Alternatives. Staff
Recommendation: Provide feedback on alternatives for reinstating or
reinventing the Arts Festival and direct staff to prepare a report for City
Council.
Mr. Laurentowski gave the staff report.
The Commissioners generally supported the event and discussed various
ideas for what could be featured at the multi-cultural event with staff.
Commissioner Norwalt had questions regarding the budget for the event
and staff clarified how event budgeting and profit and loss numbers are
calculated.
Commissioner Pflaumer requested an opportunity to comment on the
activities and events that would be planned for the event. Mr.
Laurentowski said that staff could bring back an update on the event
planning for the Commission to review.
Commissioner Morgan also asked if there were groups that could
volunteer to assist with the event. Mr. Laurentowski explained that at
some point in the future we hope that a volunteer group will take over the
multi-cultural festival. Ms. Anderson also stated that our process for
community events is more collaborative by incorporating other community
partners in the events.
Commissioner Thompson and Pflaumer wanted to ensure that the Arts
Commission was also involved in the process. Ms. Anderson stated that
an item was going to the Arts Commission for their input as well.
MOTION: Commissioner Pflaumer moved that the event be recommended to the
City Council, that the name of the event be Moorpark Multi-Cultural Festival, and
that the Arts Commission be involved in the process and that a report on the
planning of the event be brought back to the Parks and Recreation Commission.
' Commissioner Thompson seconded. The motion carried 4-1, with Commissioner
Norwalt dissenting.
B. Consider Rules for Tennis Courts, Pickleball Courts, and Multi Use Court.
Staff Recommendation: Provide feedback on the proposed tennis court,
pickleball court, and multi-use court rules and direct staff to present the
rules to the City Council.
Ms. Anderson gave the staff report.
The Commissioners asked questions of staff regarding usage of the courts
and any particular conflicts with use of the court, future court scheduling,
and lighting at the courts.
The Commissioners and staff discussed the benefits of adopting a
schedule for multi-use court rules and giving staff flexibility to change the
schedule. Staff indicated that a schedule would be preferred.
MOTION: Commissioner Norwalt motioned that the rules be adopted as
amended to include the schedule option as requested by staff and Commissioner
Estrella seconded. The motion carried 5-0.
C. Schedule Parks and Recreation Commission's 2017 Fall Park Tour. Staff
Recommendation: Select a date and time for a 2017 Fall Park Tour and
provide recommendations to staff on parks to be toured.
Mr. Laurentowski requested a date for the park tour and what parks the
Commission wanted to tour.
Consensus of the Commission that the park tour should be Saturday
November 4, 2017 at 9:00 a.m. and the parks to be toured will be Arroyo
Vista Community Park (Recreation Center and Multi Use Court),
Poindexter Park, Tierra Rejada Park, Glenwood Park, Mammoth
Highlands Park, and Miller Park.
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Park Tour
Meeting of May 1, 2017. Staff Recommendation: Approve as presented.
MOTION: Commissioner Thompson moved to approve the Consent Calendar
and Commissioner Pflaumer seconded. The motion carred 5-0
10. ADJOURNMENT:
Commissioner Morgan adjourned the meeting at 7:35 p.m. in honor of the victims
of the Las Vegas shooting.
t