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HomeMy WebLinkAboutAGENDA REPORT 2017 1115 CCSA REG ITEM 10B r L MOMPaAR ,CAUFO W c;iggi t:ui i&i Mtn ITEM 10.B. 'Y- lS"�o,I CiO �� MINUTES OF THE CITY COUNCIL AND —SUCCESSOR-AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California November 1, 2017 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on November 1, 2017, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:45 p.m. 2. PLEDGE OF ALLEGIANCE: Planning Commissioner Mark Di Cecco, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Brian Chong, Administrative Services Manager; Jessica Sandifer, Program Manager; Captain John Reilly, Sheriffs Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: Alan Weiner, representing the local chapter of 350 Conejo, spoke about their climate movement to change from fossil fuel to renewable energy. He urged the Council to join Los Angeles Community Choice Energy (LACCE) and adopt an ordinance to join with LACCE in implementing a Community Choice Aggregation Program. Julie Martinez, a Moorpark resident requested the Council consider putting the LACCE ordinance on the next agenda. 216 Minutes of the City Council/Successor Agency Moorpark, California Page 2 November 1, 2017 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.1. from the Consent Calendar upon the request of staff. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Mayor Parvin announced that Haunted High Street was a tremendous success last evening and thanked all of the businesses that participated; the community for turning out by the thousands; and staff for making it all happen. Councilmember Simons commended the Haunted High Street event and reported he had a great time as one of the costume judges. Councilmember Van Dam reported Haunted High Street was an amazing event and thanked the Kiwanis Youth Key Club and Mike Shields from Lucky Fools Pub for putting together a very scary Haunted House. Councilmember Van Dam requested a future agenda item to discuss Redevelopment Agency bond funds to achieve some goals within the former Project area and also bring back the High Street Streetscape to identify certain improvements. Councilmember Mikos reported she had attended a meeting of the Economic Development Collaborative of Ventura County on November 1. Mayor Parvin announced Fall Camp Moorpark will be held over the Thanksgiving break from November 20-22 at Arroyo Vista Recreation Center and Community Park. Mayor Parvin announced free transit agency services to Veterans on November 10th. Mayor Parvin announced the first direct bus service between Simi Valley, Moorpark, and West Ventura County will begin on November 10th with Ventura County Transportation Commission's new bus service. Mayor Parvin announced the Moorpark Boys & Girls Club will be holding their Community Breakfast on November 15th at the Moorpark Country Club. Mayor Parvin reported she attended the Government Relations meeting at the Moorpark Chamber of Commerce on November 1st where Ventura County Fire District Captain Chad Cook shared information on the conditions he encountered while assisting in Puerto Rico after the recent hurricane. 217 Minutes of the City Council/Successor Agency Moorpark, California Page 3 November 1, 2017 Councilmember Mikos announced the Veteran's Day celebrations begin on the corner of Moorpark Avenue and Los Angeles Avenue at 8:00 a.m. and continue at 10:30 a.m. at the corner of Spring Road and Flinn Avenue on Veterans Day, November 11th. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Update from Bruce Stenslie, President and CEO of the Economic Development Collaborative — Ventura County on Current Economic Trends, Business Services and Priorities. Mr. Stenslie gave an update on the current economic trends, business services and priorities of the Economic Development Collaborative in Ventura County and expanded upon the status in Moorpark. B. Consider Policy on Social Media Use by Members of the City Council and City Commissions. (continued from October 18, 2017) Recommendation: Approve new Policy 2.20 and revise the numbering for the Waste Reduction and Recycled Content Product Procurement Practices Policy from 2.20 to 2.21, and direct staff to incorporate the new Policy 2.20 and the numbering change for Policy 2.21 into the next comprehensive update of the City Council Policies Resolution. Mr. Ennis gave the report. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to approve new Policy 2.20 and revise the numbering for the waste Reduction and Recycled Content Product Procurement Practices Policy from 2.20 to 2.21, and directed staff to incorporate the new Policy 2.20 and the numbering change for Policy 2.21 into the next comprehensive update of the City Council Policies Resolution. The motion carried by unanimous voice vote. C. Consider Introduction of an Ordinance Reauthorizing the City's Public, Education, and Governmental (PEG) Fee, and a Determination that this Action is Exempt from the California Environmental Quality Act. Staff Recommendation: Introduce Ordinance No. 457 for first reading, waive full reading, and place this ordinance on the agenda for November 15, 2017, for purposes of providing a second reading and adoption of the ordinance. 218 Minutes of the City Council/Successor Agency Moorpark, California Page 4 November 1, 2017 Mr. Chong gave the staff report. There were no speakers. Mr. Ennis read the title of Ordinance No 457. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to introduce Ordinance No. 457 for first reading, waive full reading, and place this ordinance on the agenda for November 15, 2017, for purposes of providing a second reading and adoption of the ordinance. The motion carried by unanimous voice vote. D. Consider Exclusive Negotiating Agreement with Daly Group, Inc. for High Street Property (APN 512-0-090-115). Staff Recommendation: Approve the Agreement, subject to final language approval of the City Manager, and authorize the City Manager to execute the Agreement. Ms. Sandifer gave the staff report. A discussion followed among the Councilmembers and staff regarding 1) Whether or not to allow the incoming City Manager to authorize an extension of the Agreement; 2) Rewriting the Downtown Specific Plan with new standards to accommodate this new concept in development; 3) The importance of recognizing the sensitivity in the community for High Street's development; and 4) The need to include an area where future special events such as the Haunted House can fit into the design. Vincent Daly, Daly Group, Inc. 31255 Cedar Valley Drive, Suite 323, Westlake Village, California, stated he is familiar with the Exclusive Negotiating Agreement; has built many in-fill projects; and is anxious to finalize a development agreement so he can get started on the project. He described his local firm's experience as owners, developers and contractors. He reassured the Council that he is familiar with the community's fondness for High Street and will be reaching out to local businesses to make this project "super activated". MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to approve the Exclusive Negotiating Agreement with Daly Group, Inc. for High Street Property (APN 512-0-090-115), subject to final language approval of the City Manager, and authorize the City Manager to execute the Agreement. The motion carried by unanimous voice vote. E. Consider Resolution Approving Seven Year Capital Improvement Program for the Department of Public Works for Fiscal Year 2016/17- Fiscal Year 2022/23: Staff Recommendation: Adopt Resolution No. 2017-3639. 219 Minutes of the City Council/Successor Agency Moorpark, California Page 5 November 1, 2017 Mr. Corrigan gave the staff report and provided a new stamped page 79 to correct the location map on that page. There were no speakers. A discussion followed among the Councilmembers and staff regarding: 1) Adding a budget item from the Tree & Landscaping Fund for the State Route 23 landscaping at Tierra Rejada exits to stamped page 88; 2) Whether potential projects such as acquiring Southern California Edison street lights should be added to stamped page 142; and 3) Adding the deadline date for County funding to stamped page 146 for the sound wall. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to adopt Resolution No. 2017-3639 approving the Seven Year Capital Improvement Program for the Department of Public Works for Fiscal Year 2016/17- Fiscal Year 2022/23, as amended. The motion carried by unanimous voice vote. F. Consider Reorganization of Certain Departmental and Position Responsibilities and Promotions, Approval of a Revised Salary Plan Resolution, and Approval of a Revised Classification Plan Resolution. Staff Recommendation: 1) Prior to a motion to adopt the revised Salary Plan resolution, the Mayor shall make an oral summary report as follows: Staff is recommending the City Council approve a revised Salary Plan Resolution that includes increasing the salary range for Assistant to the City Manager from Range 71 to Range 75, increasing the salary range for Planning Manager from Range 71 to Range 75, and approving promotions that will result in a 5% salary increase for two Non-Competitive Service positions that are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code, at a total estimated cost of $7,000 for the current fiscal year; 2) Adopt revised Salary Plan Resolution No. 2017-3640, rescinding Resolution No. 2017-3611; and 3) Adopt revised Classification Plan Resolution No. 2017-3641, rescinding Resolution No. 2017-3578. Mr. Kueny gave the staff report. There were no speakers. Mayor Parvin requested that the Assistant to the City Manager position, on stamped page 188 No. 9. be revised so that the job description does not have inconsistent language for economic development responsibilities. She also requested that the principles of customer service as described for the Planning Manager, be considered for all job descriptions throughout the Classification Plan. 220 Minutes of the City Council/Successor Agency Moorpark, California Page 6 November 1, 2017 Mayor Parvin made the following summary report: "Staff is recommending the City Council approve a revised Salary Plan Resolution that includes increasing the salary range for Assistant to the City Manager from Range 71 to Range 75, increasing the salary range for Planning Manager from Range 71 to Range 75, and approving promotions that will result in a 5% salary increase for two Non-Competitive Service positions that are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code, at a total estimated cost of $7,000 for the current fiscal year." MOTION: Councilmember Pollock moved and Councilmember Van Dam seconded a motion to: 1) Adopt revised Salary Plan Resolution No. 2017-3640, rescinding Resolution No. 2017-3611; and 3) Adopt revised Classification Plan Resolution No. 2017-3641, as amended, and rescinding Resolution No. 2017- 3578. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Councilmember Mikos seconded a motion to approve the Consent Calendar with the exception of Item 10.1, which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Minutes of Regular City Council/Successor Agency Meeting of October 4, 2017. Staff Recommendation: Approve the minutes. B. Consider Warrant Register for Fiscal Year 2017/18 — November 1, 2017. Staff Recommendation: Approve the warrant register. C. Consider Resolution Updating Animal Control Program License Fees and Rescinding Resolution No. 2015-3387. Staff Recommendation: Adopt Resolution No. 2017-3642, rescinding Resolution No. 2015-3387 and approving unaltered pet and senior license fees to be effective January 1, 2018. ROLL CALL VOTE REQUIRED D. Consider Resolution Amending the Fiscal Year 2017/18 Budget to Fund Financial Advisory Services Related to Purchase of Streetlights from Southern California Edison. Staff Recommendation: Adopt Resolution No. 2017-3643, amending the FY 2017/18 Budget to fund financial advisory and legal services for the streetlight acquisition. ROLL CALL VOTE REQUIRED E. Consider Approval of Letter to Los Angeles Regional Water Quality Control Board Confirming City of Moorpark's Method to Comply with Statewide Trash Provisions. Staff Recommendation: Approve submittal of letter to Regional Board stating that the City intends to comply with the Track 1 Option, as described in the agenda report. 221 Minutes of the City Council/Successor Agency Moorpark, California Page 7 November 1, 2017 F. Consider Award of Agreement with HydroPoint Data Systems, Inc. for Annual Subscription Services for Landscape Maintenance Districts and Parks Irrigation Controllers; and Resolution Amending the Fiscal Year 2017/18 Budget for Irrigation Controller Subscription Services and Authorizing the Transfer of General Fund Money to Cover Deficits for Various Assessment District Funds. Staff Recommendation: 1) Award Agreement for irrigation controller subscription services to HydroPoint Data Systems, Inc. in the amount of $48,738 which includes a $9,200 contingency for a three-year term, and authorize the City Manager to execute the agreement, subject to final language approval by the City Manager; 2) Approve payment to HydroPoint Data Systems, Inc. for April 2017 — April 2018 service invoice in the amount of $10,966.06 and direct staff to prepay the cost of three-year subscription before November 20, 2017; and 3) Adopt Resolution No. 2017-3644 amending the FY 2017/18 budget to appropriate $39,538 in various funds for irrigation controller subscription services and authorizing the transfer of$12,963 from General Fund Reserve to cover deficits for certain assessment district funds. ROLL CALL VOTE REQUIRED G. Consider Amendment to Easement Agreement with MB Plaza West LLC. Staff Recommendation: Authorize the City Manager to sign the Amendment, subject to final language approval by the City Manager. H. Consider Resolution Adopting Rules for Tennis Courts, Pickleball Courts, and Multi-use Court. Staff Recommendation: Adopt Resolution No. 2017- 3645. The following item was pulled for individual consideration. I. Consider Approving the Debt Management Policy in Compliance with Government Code Section 8855(i). Staff Recommendation: Approve new Policy 5.10 and direct staff to incorporate the new Policy 5.10 into the next comprehensive update of the City Council Policies Resolution. Mr. Kueny requested this item be taken off calendar to return on a future agenda. CONSENSUS: It was the unanimous consensus of the Council to remove this item from the calendar. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) A. Consider Ordinance No. 456 an Ordinance of the City of Moorpark, California, Approving the Addition of Section 15.08.045, Earthquake Hazard Reduction for Telecommunication and Broadcast Towers, to 222 Minutes of the City Council/Successor Agency Moorpark, California Page 8 November 1, 2017 Chapter 15.08, Building Code, of Title 15, Building and Construction, of the Moorpark Municipal Code, Making a Finding that the Amendment to the California Building Code Is Reasonably Necessary, and Determining that this Action Is Exempt from the California Environmental Quality Act. Staff Recommendation: Waive full reading, declare Ordinance No. 456 read for the second time, and adopted as read. ROLL CALL VOTE REQUIRED Mr. Ennis read the title of Ordinance No. 456. MOTION: Mayor Parvin moved and Councilmember Van Dam a motion to waive full reading, declare Ordinance No. 456 read for the second time, and adopted as read. The motion carried by unanimous roll call vote. 12. CLOSED SESSION: None was held. 13. ADJOURNMENT: MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 8:24 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 223