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HomeMy WebLinkAboutAGENDA REPORT 1993 0602 CC REG ITEM 08OITEM go, 0• AGENDA REPORT TO: The Honorable City Council �I(>S � FROM: Christine Adams, Director of Community Service/" DATE: May 25, 1993 (Meeting of June 2, 1993) SUBJECT: Consider Recommendation from the Parks and Recreation Commission to Adovt Resolution Adovtincr the Attached Fee Schedule for Public Parkland Reservations; and Amending Resolution No. 86 -351. The fee schedule for reserving park facilities has not been reviewed since 1986 and needs to be updated. A copy of the current fee schedule is attached. Current direct costs and administrative costs are not being fully recovered in the current schedule. The proposed schedule provides an increase in fees which addresses the variety of groups and classifications that currently reserve City facilities. Thought has also been given to addressing the impact on City facilities by large groups, and the fee schedule has been restructured to recoup the costs associated with large group usage. In brief: • Fees include costs incurred as a result of ongoing maintenance and custodial service, as well as administrative time to process rental requests. • Fees for lights have been increased to include the estimated cost of the utility and also a long term replacement cost. • Tennis court fees are slightly higher due to the elevated maintenance costs associated with the specialized surface. • City sponsored activities do not have a fee attached, but in most cases, programs generate some revenue which does return to the Cityand /or used for other recreation activities. • In the case of organized youth sports leagues, who request a large number of hours and park sites, N1100WARK, CALIFORNIA this will continue to be coordinated between the CIty Council Meeting organization's representative and the Community of Services Department. Cost recovery and wear and tear on city fields by organized youth sports ACQON: groups will be evaluated and revisited in 6 months to determine if the city should request a nominal donation from the groups for practices and games. An adjustment in fees is necessary at this time in order that the City may cost - offset the staff time necessary to maintain the quality of our parks and facilities. The Parks and Recreation Commission reviewed the proposed fee schedule and the attached park rules and regulations and have recommended the attached for the City Council's review and adoption. The park rules and regulations are included for your preview, however staff is requesting that the Council not take action on the rules at this time to allow time for staff to confer with the City Attorney and the Sheriff's Department regarding any rules that should be included as an ordinance. Park reservations taken after May 28th have been notified that there may be a fee change contingent upon your action this evening. Review resolution and fee schedule and recommend adoption by City Council. Attachments: Resolution and Parks Fee Schedule. CURRENT PARK USE FEE SCHEDULE The following fees and charges are assessed for use by organizations and individuals of the requested Park and Recreation facilities: ITEM CLASS I CLASS II CLASS III CLASS IV Softball Diamond N/C $ 2.50 hr. $ 5.00 hr. $10.00 hr. Baseball Diamond N/C $ 2.50 hr. $ 5.00 hr. $10.00 hr. Basketball Courts N/C $ 2.50 hr. $ 5.00 hr $10.00 hr. Soccer Field N/C $ 2.50 hr. $ 5.00 hr. $10.00 hr. Tennis Courts N/C $ 2.50 hr. $ 5.00 hr. $10.00 hr. Picnic Area N/C $ 2.50 hr. $ 5.00 hr. $10.00 hr. Diamond /Field Lights N/C $10.00 hr. $10.00 hr. $10.00 hr. Diamond Preparation N/C $25.00 $25.00 $25.00 Bases* N/C $ 2.50 hr. $ 5.00 hr. $10.00 hr. Restrooms N/C N/C N/C N/C * $100.00 Deposit Classification: I Park & Recreation Department Programs City Sponsored Events Little League, etc. II Moorpark Residents Moorpark Non - Profit Organizations Moorpark Recreation /Youth Serving Organizations III Moorpark Businesses & Profit Organizations Fundraising Activities IV Non -City Residents, Organizations, Businesses Sept. 1986 DRAFT City of Moorpark Rules and Regulations Policy for Park and Recreation Areas and Facilities Section 1. APPLICABILITY. The regulations stated herein apply to all persons using any park or recreation facility, whether on land or water owned, managed or controlled by the City. Section 2. ABIDING BY REGULATIONS AND LAWS. Persons entering properties or areas owned, managed, and controlled by the City may remain as long as they abide by these rules and regulations, applicable laws of the State of California, County ordinances, municipal ordinances, and lawful instructions of authorized employees of the City. Failure to leave the premises when requested to do so by an authorized employee of the City for violation of any of these regulations shall be removed by a law enforcement officer. Section 3. AUTHORIZING ENFORCEMENT City employees on duty and /or local law enforcement agents are the representatives of the City and are responsible for the enforcement of these rules, but the specific responsibility for conduct rests with the person or persons using city owned, managed or controlled park and recreation facilities. Section 4. CLOSURE TIME Except when different hours shall be established by resolution of the Moorpark City Council and notice of those hours posted in the particular park area or recreation ground affected, all public parks and recreation grounds owned, managed or controlled by the City shall be closed to the public from 10:00 p.m. to 6:00 a.m. Section 5. ANIMAL CONTROLS No person owning or having charge, care, custody or control of any dog, livestock or other animal shall cause, permit, or allow the same to be loose or run at large upon any park or property owned, managed or controlled by the City, unless such animal is restrained by a substantial chain or leash not exceeding six feet in length and is in the charge, care, custody or control of a competent person. Persons in charge, care, custody or control of any animal on city property shall be responsible for cleaning up after said animal. Section 6. AUTOMOBILES, RIDING ANIMALS, AND OTHER CONVEYANCES. No person shall operate, ride, or drive an automobile, bicycle, motorcycle, truck, trailer, wagon, motor scooter, animal, or other conveyance on other than roads or paths designated for that purpose. Only City authorized vehicles are allowed to use the maintenance roads in City parks and properties, unless said road is designated for that purpose. A bicyclist may wheel or push a bicycle over any grassy area, or trail or path reserved for pedestrian use. All conveyances shall at all times be operated, driven, or ridden with reasonable regard to the safety of others. No motor vehicle, animal or other conveyance shall be parked or fastened in other than an established or designated parking or hitching area. Roller- skating, rollerblading, or skateboards shall be allowed on paths designed for pedestrians. Roller- skating, rollerblading, and skateboarding are not allowed on court surfaces intended for other sport activities, such as tennis courts or basketball courts, unless authorized by the City Manager or his designate. In all cases, persons engaging in roller- skating, rollerblading, or skateboarding do so at their own risk, and should do so with a reasonable regard to the safety of others. Riding animals shall be allowed on park property only with the authorized written permission of the city, and only after insurance requirements are satisfied and a cleaning fee is paid to the city. Section 7. AUTHORIZED PARK ACTIVITIES. Unless specifically requested and authorized by the City Manager or designated representative, the following activities are expressly prohibited: a) fund - raisers, b) benefit affairs, c) distribution of handbills or circulars, d) posting, placing, or erecting any bills, banners, notices, signs, paper, advertising device or matter of any kind. Further, no one shall vend any food, merchandise, or product on any City owned, managed, or controlled property without having authorization of the City Manager or designated representative and secured his consent thereto in writing. Section 8. PUBLIC CONDUCT. No person shall engage in boisterous, threatening, abusive, insulting, or indecent language, or engage in any disorderly conduct or behavior tending to a breach of the peace and interfering with the enjoyment of other persons on the premises. The determination of reasonable conduct shall be the judgment of the City employee on duty or local law enforcement agent, and all instructions of such person shall be complied with immediately. Section 9. EXCESSIVE NOISE PROHIBITED. No person shall make excessive noise through the use of amplifying equipment, or any other means that tends to distract or disturb patrons or nearby residents. Any use of sound amplification equipment by an individual or group shall require written authorization from the City Manager or designated representative. Persons using sound amplification equipment shall keep the sound level of such equipment at a reasonable level to avoid disturbing other people using the park or nearby residents. The determination of a reasonable sound level shall be the judgment of the City employee on duty or the local law enforcement agent, and all instructions of such person shall be complied with immediately. Section 10. STRICTLY PROHIBITED ACTIVITIES. a) No person shall possess or consume any alcoholic beverages on any property owned, managed, or controlled by the City without appropriate permit. b) No person shall drop or deposit refuse, trash, or litter on the premises except in receptacles provided therefor, nor place in said receptacles any refuse brought from private property. c) No person shall engage in -tie activities of golf, archery, motor driven model airplane flying or rocketry. d) No person shall loiter, camp, or lodge on any property owned, managed, or controlled by the City. e) No person shall duplicate keys used by the City for padlocks, door locks or locks of any type. f) No person shall discharge any firearm, firecrackers, rockets, torpedoes, or other fireworks, or airguns, sling shots, or paint guns. g) No person shall make or kindle a fire for any purpose except in places designated therefor. Before leaving the premises, the person starting the fire in an authorized place shall be responsible for assuring that the fire is thoroughly extinguished. h) No person shall cut, break, injure, tamper with, deface, remove, or disturb any tree, shrub, plant, rock, building, wall, fence, bench, sign, regulations, structure, apparatus, or property. i) No person shall use or operate any metal detection devices on any property owned, managed or controlled by the City without the expressed written permission by the City. Section 12. FACILITY USE. a) Organizations requiring the use of a snack bar shall maintain the facilities in a clean and healthful manner, and provide all necessary utensils and equipment, and pay for all damage and breakage. Use of said facilities shall be charged at the appropriate designated rate set by City Council. b) Organizations requiring the use of restroom or storage facilities shall be responsible for payment of any damage and breakage of said facilities during requested rental time. Use of said facilities shall be charged at the appropriate designated rate set by City Council. c) Organizations utilizing the playfield lighting at Peach Hill Park shall be charged the appropriate rate set by City Council. The playfield lighting will not be available after 10:00 p.m. any day. d) When picnic facilities are reserved, the City shall post such notice of reservation. It is the responsibility of the reserving group to carry with them a copy of the reservation confirmation while at the designated picnic facility. e) The City reserves the right to determine when to cancel a reservation due to inclement weather conditions, in order to preserve and maintain the appearance and quality of the park facility. f) The City reserves the right to determine what items may be brought onto the city facility, and if these items increase liability hazard to the City, and where these items, if approved, can be located, and what, if any, insurance requirement are necessary to be provided by the reserving party. This items include, but are not limited to horse /pony rides, moon bounces, etc. Appropriate insurance and any appropriate fees set by the city shall be secured and paid at the time of the reservation. g) Restrooms at park facilities shall be opened from 8:30 a.m. on school days and 9:00 a.m. on holidays and weekends. Restroom at park facilities shall be closed at 7:00 p.m during months observing day light savings time and at 5:00 p.m. during months observing standard time, unless otherwise previously arranged with the city. Restroom facilities shall be locked during inclement weather conditions. Section 13. DEPOSITS A refundable deposit may be required for an activity to be held in Public Park Facilities. The amounts of deposits shall be set by resolution of the City Council as part of the Park Use Fee Schedule. The deposit may be used for clean up of facilities, any damages to premises, and any additional staffing not included in the fees paid. Should charges exceed the amount on deposit, the permittee shall be billed for the difference and allowed thirty (30) days in which to make payment. Section 14. ADDITIONAL CHARGES Additional charges will be levied over the basic rate under the following conditions: A. When staff is needed for setup, breakdown, or cleanup beyond the normal time requirements. B. When staff is needed for facility control. C. When the facility is damaged and /or liability insurance fees are required. The determination of requirements for additional charges shall be made by the City Manager or his designated representative. Section 15. LIABILITY All persons to whom use permits are granted must agree in writing to hold the City harmless and indemnify City from any and all liability for injury to persons or property occurring as the result of the activity sponsored by the permittee, and said person shall be liable to the City for any and all damages to parks, equipment, and buildings owned or controlled by City which result from the activity of the permittee or is caused by any participant in said activity. A person exercising any of the privileges authorized by this policy does so at his /her own risk without liability on the part of the City of Moorpark for any injury to persons or property resulting therefrom. Section 16. VANDALISM Vandals or the parents of vandals under the age of 18 will be held financially responsible for the full amount of damages or the maximum amount allowed under the California Civil Code, Section 1714.1 and 1714.3, for all property owned, managed or controlled by the City. vandalism is defined as any act which damages, destroys, defaces or removes any established part of the city property. Section 17. RIGHT OF APPEAL Any applicant may appeal a decision of City staff regarding permit revocation, additional charges and /or retention of deposits. The permittee or applicant must file said appeal in writing with the City of Moorpark within five (5) days of notification of the related decision. The City Manager or designee shall affirm or deny the appeal within three (3) working days of receipt of said appeal. Any further appeal must be made in writing to the Parks and Recreation Commission within ten (10) days of the City Manager or designee's decision on the appeal. Such appeal shall be considered by the Parks and Recreation Commission at the next regularly scheduled Parks and Recreation Commission meeting. Section 18. REFUNDS Refunds of deposits are contingent upon meeting all the requirements for the rental of facility. Any amount remaining in the deposit following the payment of all charges shall be refunded to the person listed on the application within thirty days. Section 19. WAIVER Upon receipt of written request the City may grant a waiver of the application of the foregoing rules, when, in the opinion of the City, such waiver would contribute to the education, entertainment, or physical, mental, cultural, or moral development of an individual or group attending, observing or participating therein without detriment to other park recreation and facility users or to the residents of the City. All determinations of waiver applications shall be made by the City Council on behalf of the City. Section 20. COMPLAINTS All complaints must be in writing and sent to: City of Moorpark Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 Section 21. EMERGENCIES Weekdays, 8:30 a.m. to 5:00 p.m., contact City Hall at (805) 529 -6864. Evenings and weekends, contact the Sheriff's office at (805) 494 -8200.