HomeMy WebLinkAboutAG RPTS 2017 1129 AC SPC „, CITY OF MOORPARK
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ARTS COMMISSION AGENDA
For Special Meeting of November 29, 2017
6:00 p.m., Community Center
NOTICE AND CALL OF A SPECIAL MEETING
OF THE ARTS COMMISSION
NOTICE IS HEREBY GIVEN that a Special Meeting of the Arts Commission of
the City of Moorpark is hereby called to be held on Wednesday, November 29,
2017, commencing at 6:00 p.m. Said meeting will convene at the Community
Center located at 799 Moorpark Avenue, Moorpark, California. Said Special
Meeting shall be for the purpose of the following:
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Moorpark Arts Festival Event Alternatives. Staff
Recommendation: Provide feedback on staffs recommendations
for a cultural arts festival as described in the report and direct staff
to prepare a report for City Council.
B. Update on Police Services Center Public Art Work. Staff
Recommendation: Staff will give an oral report. -
9. CONSENT CALENDAR:
A. Consider Adopting Revised Rules of Procedure for Arts
Commission Meetings and Related Functions and Activities. Staff
Recommendation: Adopt Revised Rules of Procedure for Arts
Commission Meetings and Related Functions and Activities.
JANICE S PARVIN ROSEANN MIKOS,PhD DAVID POLLOCK KEN SIMONS MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Arts Commission Special Meeting
November 29, 2017
Page 2
B. Approval of Minutes for Arts Commission Special Meeting of June
13, 2017. Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items
are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue
during regular business hours. The agenda packet for all regular Commission meetings is also
available on the City's website at www.ci.moorpark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the
Agenda, unless it is a Discussion item. Speakers who wish to address the Commission concerning a
Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker
cards must be received by the Recording Secretary for Public Comment prior to the beginning of the
Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for
speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed
upon each Public Comment and Discussion item speaker. Written Statement Cards may be
submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda
item may be directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks
and Recreation Department at (805) 517-6227. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Upon advance notification of the need
for disability-related modification or accommodation, reasonable arrangements will be made by City
staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
Arts Commission Special Meeting .
November 29, 2017
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Blanca Garza, declare as follows:
That I am the Deputy City Clerk of the City of Moorpark and that an agenda of the Special
Meeting of the Arts Commission of the City of Moorpark to be held on Wednesday, November
29, 2017, at 6:00 p.m. in the Community Center, 799 Moorpark Avenue, Moorpark, California,
was posted on November 28, 2017, at a conspicuous place at the Moorpark Community
Center, 799 Moorpark Avenue, Moorpark, California.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on November 28, 2017.
e)f3-A --
Blanca Garza, Deputy City Clerk
ITEM 8.A.
MOORPARK ARTS COMMISSION
AGENDA REPORT
TO: Arts Commissioners
FROM: Jeremy Laurentowski, Parks and Recreation Director
PREPARED BY: Stephanie Anderson, Recreation Services Manager
DATE: November 15, 2017 (Commission Spcl Meeting of 11/29/17)
SUBJECT: Consider Moorpark Arts Festival Event Alternatives
BACKGROUND
The history of the Moorpark Arts Festival prior to the City's incorporation is unclear.
Local historians reference its origin as sometime between 1930 and the 1960's.
Although it is unclear when it began, the event was an important part of Moorpark's
history, established well before the City incorporated in 1983. After many years of
variable success, the event was cancelled.
In 2003 the festival was revived by a committee of local volunteers. The event was held
in October in conjunction with the Ventura County Arts Council's Arts Week. Event
activities were located at multiple venues in the Civic Center and on High Street. In
2007, the City Council expressed a desire to rekindle the event and directed City staff to
assume responsibility for the continued planning, staffing and general organization of
the festival. The event was moved from October to May due to conflicts with other City
events, and moved again in 2009 from May to April in order to avoid competition with
other arts-related events in east Ventura County.
From 2007 through 2010, the event was coordinated by the Active Adult Center
Supervisor with assistance from Recreation Division staff. In 2011, the Recreation
Division assumed full responsibility for coordinating the event. In 2012, the entire event
was moved to High Street to consolidate the event venue. For the past few years,
activities at the Arts Festival have included art exhibitions (adult and youth), a craft fair,
hands-on art activities, food booths, and live performances. For a variety of factors,
including declining attendance at the event, logistical challenges with the event venue,
and full-time staff shortages in the Recreation Division, the 2016 and 2017 events were
cancelled.
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DISCUSSION
As the only City sponsored event focused primarily on celebrating the arts, the
Moorpark Arts Festival was an important program to the City. The City desires to bring
the festival back in some form, in order to continue to have an event that celebrates
creativity and the arts. However, due to the low participation of fine art vendors over the
last five years that the event was held, staff believes that the fine art community in
Moorpark is limited, or they are unwilling to participate in the event for unknown
reasons. In an effort to appeal to a broader section of the creative community, hand-
made arts and crafts vendors were also accepted during the last five years of the event.
This too had limited success, peaking at 34 vendors in 2014. The event's attendance,
revenue, and participation history is below:
Moorpark Arts Festival 2011 2012 2013 2014 2015
Attendees 1500 3000 3500 2000 1835
Income $ 1,020.00 $ 2,310.00 $ 1,700.00 $2,900 $ 2,195.00
Gross Profit/Loss $ (3,144.00) $ (814.00) $ (945.00) $ (849.00) $ (706.00)
Net Profit/Loss $(10,148.00) $(11,080.00) $(13,614.00) $ (7,369.00) $ (10,641.00)
Arts &Crafts Vendors 13 23 28 34 28
Fine Art Exhibitors* 12 13 15 13 10
Youth Art from Schools** 200 400 600 185 100
*Not including Gourd Art
**Estimated
In addition to the limited scope, and therefore limited appeal of the Arts Festival to the
Moorpark demographic, other areas that need consideration in order to revitalize or
reinvent the event were discussed in the 2015 staff report requesting cancellation of the
2016 Arts Festival. These areas included:
• Location: Although holding the Arts Festival on High Street brings an event to
the downtown area and showcases the High Street Arts Center, the venue has
several disadvantages, including limited indoor space for expansion of art
displays, extensive staff time for set-up and clean-up of the venue, and
significant costs to close the street for the event. Alternative locations should be
considered, such as the Arroyo Vista Recreation Center, the Community Park or
the Community Center/Civic Center.
• Schedule: The Arts Festival is currently held in April. Although the event was
moved in 2007 from the fall to the spring to avoid conflicts with other fall events,
the Arts Festival now conflicts with or is in competition with a variety of spring
events, including several arts events throughout the County, which outweigh the
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benefits of the schedule change that was made in 2007. The time of year the
event is held should be reconsidered.
• Expansion: Currently, only vendors that create hand-crafted items are accepted
for the venue. Allowing a more diverse combination of vendors to participate may
increase vendor participation and make the event more attractive to a wider
audience. The festival may also be expanded to include a variety of recreational
activities, such as game booths, an expanded food court or other attractions.
As mentioned earlier, vacancies in full-time staff positions in the Recreation Division
contributed to the cancellation of the 2016 and 2017 Arts Festival events. At this time,
the Recreation Division is fully staffed and the Division intends to reinstate the Arts
Festival, or launch another event celebrating the arts, in the spring or fall of 2018. In
order to do so, the event concept must be clear so planning and research can begin
within the next few weeks. $4,000 in funding for this event has been included in the FY
2017/18 budget.
Some of the ideas and alternatives for the Arts Festival include:
1) Maintaining the core concept of a fine arts festival, and working to increase
interest and participation in the event.
2) Expanding the concept to include a celebration of creativity in general. For
example, the Pittsburgh Technology Council hosts a festival called CREATE!,
which is a creative industries event celebrating innovation and creativity. It
includes elements of art, music, design, and technology.
3) Broadening the appeal of the event by transforming it into a cultural arts festival.
A cultural arts festival could include many of the elements of the current Arts
Festival, such as craft vendors, art displays, music, dance, and food vendors, but
may be more appealing to a broader demographic.
Staff recommends the third option, a cultural arts festival. A cultural arts festival will
appeal to a broader audience than a fine arts festival, while still allowing a focus on art,
music and dance. Food vendors could be enhanced to feature specific ethnic cuisines.
Other activities could include genealogy booths, informational booths from local cultural
organizations, and a children's area featuring games and crafts from around the world.
If launching a cultural arts event, a name for the event would need to be established.
Ideas for names include:
• Moorpark Cultural Arts Festival
• Moorpark Multicultural Festival
• Wonders of the World Cultural Arts Festival
• World Flavors Festival
• Eat to the Beat Art, Music, and Food Fair
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Staff recommends "Moorpark Multicultural Festival". The name is concise and relates
specifically to the theme of the event.
It should be noted that in 1995 and 1996, the City sponsored a World Fest event at the
Arroyo Vista Community Park. The event was held in May and included a Worldfest
Bazaar (a marketplace of vendors offering unique and unusual items), International
Food Fair (food vendors offering exotic and popular cuisine), Children's Worldfest Art
Festival (display of youth art from local schools), and a Children's Corner (attractions
and carnival games) and well as live entertainment including music, dance, and a
puppet show. The event was cancelled after two years, primarily because of poor
attendance attributed to too many competing events in May.
Like WorldFest, holding the Arts Festival in May also appeared to negatively affect the
event, as described earlier in this report. However, in selecting a date for an event, it is
important to consider other large-scale events that are held in the area. Community
events currently held in the Moorpark area in the calendar year 2018 include the
following (some dates are tentative):
February 3 Groundhog Day Run, Moorpark High School
March 23 Moorpark Has Talent, High Street Arts Center
March 17 & 18 Civil War Reenactment, north of Moorpark Post Office
March 31 Easter Egg Hunt, Arroyo Vista Community Park
July 3 Fireworks Extravaganza
October 1-31 Harvest Festival, Underwood Farms
October 6 Country Days, High Street
October 7 Mammoth Run, Mammoth Highlands Park
October 31 Haunted High Street, High Street
December 15 Breakfast With Santa, Arroyo Vista Recreation Center
Additionally, a number of successful cultural arts, multicultural, and ethnic festivals are
currently held in the area, including the following:
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Cajun Festival Rancho Santa SusanaPark May Saturday,Sunday $20.00-$35.00
Children's Multicultural Bookfest Camarillo Community Center November Saturday Free
Cultural Arts Festival Oxnard Performing Arts Center August Saturday Free
Multicultural Day Moorpark College April Tuesday Free
Oxnard Multicultural Festival Plaza Park,Oxnard October Saturday Free
Salsa Festival Plaza Park,Oxnard July Saturday,Sunday Free,Concerts$5.00
Scandinavian Autumnfest Vasa Park,Agoura Hills October Sunday $10
Scandinavian Festival California Lutheran University April Saturday,Sunday $5.00-$10.00
Seaside Highland Games Ventura County Fairgrounds October Friday,Saturday,Sunday $5.00-$20.00
Ventura County Greek Festival Camarillo Airport June Friday,Saturday,Sunday $3.00
Based on the current large-scale events held in Moorpark, as well as cultural events
held here and in nearby communities, staff recommends keeping the event in the spring
and scheduling it in early May, preferably the first Saturday. This date would avoid
conflicts with other cultural arts festivals or any currently scheduled City-sponsored
events. Other events in the local area in May include the Oxnard Strawberry Festival
(typically the third weekend in May), Simi Valley Street Fair, and Conejo Valley Days
(both typically the second weekend in May). Although there are other large events in the
area in May, staff feels that May would still be the best month to hold our event. Cinco
de Mayo is also held within the first week of May. However, staff believes that this
celebration may increase participation in a cultural arts type venue. It should be noted
that 2015 staff report recommended against holding the event in May, as this date
conflicted with several other art festivals in the area. Staff has recently contacted the
City of Thousand Oaks and the City of Simi Valley regarding the fine arts festivals
planned in prior years by these organizations, and was informed that these two
organizations will most likely not schedule a fine arts festival in 2018.
The final area to address is location. Although holding the Arts Festival on High Street
resulted in logistical challenges, as well as additional costs and staff time, the City
continues to find ways to support Moorpark's historic downtown area. The Recreation
Division's newest event, Haunted High Street, was held on High Street on October 31
and attracted over 4,000 participants. Staff recommends locating a cultural arts festival
on High Street. With the focus shifted from the fine arts, to a broader range of activities
such as food and craft vendors, music, dance, interactive activities, as well as
maintaining a fine arts presence, staff believes that High Street would be an excellent
location for such an event.
In summary, staff recommends reinventing the Arts Festival and planning a cultural arts
festival in the spring of 2018. Staff recommends holding the event in May on High
Street and naming the event the Moorpark Multicultural Festival.
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On October 2, 2017 this item was presented to the Parks and Recreation Commission
(PRC). The PRC voted in support of the staff recommendation. Discussion highlighted
the location on High Street, and the multicultural focus as particularly positive aspects of
the proposed event. Additional suggestions from the PRC included:
• Include a car show ,
• Take advantage of the May 5, 2018 date (Cinco De Mayo) to highlight the
multicultural theme
• Homebrew sampling
• Include culinary arts, and reach out to local restaurants to participate.
• "Food Garden" where attendees buy tickets to sample food
• Invite dance schools to participate
• Involve local schools
• Contact local volunteer organizations to enhance community collaboration
• Involve the Arts Commission in event planning
Staff Recommendation
Provide feedback on staff's recommendations for a cultural arts festival as described in
this report and direct staff to prepare a report for City Council.'
6
ITEM 8.B.
Update on Police Services Center Public Art Work. Staff
Recommendation: Staff will give an oral report.
THERE IS NO WRITTEN AGENDA REPORT FOR THIS
ITEM. A VERBAL REPORT WILL BE GIVEN BY STAFF
AT THE NOVEMBER 29, 2017, SPECIAL ARTS
COMMISSION MEETING.
ITEM 9.A.
MOORPARK ARTS COMMISSION
AGENDA REPORT
TO: Arts Commissioners
FROM: Jessica Sandifer, Program Manager
DATE: November 13, 2017 (Commission Spcl Meeting of 11/29/17)
SUBJECT: Consider Adopting Revised Rules of Procedure for Arts Commission
Meetings and Related Functions and Activities
DISCUSSION
A draft revision to the Rules of Procedure for Arts Commission Meetings and Related
Functions is attached for consideration. Revised language is shown with the use of
legislative format in Sections 2.6 (Public Comment), and 2.9
(Presentation/Action/Discussion Items) of the draft Rules of Procedure. A number of
standard formatting and editorial changes are also incorporated where necessary to
update the Rules of Procedure.
Revisions in Sections 2.6, and 2.9 of the Rules of Procedure address compliance with
newly revised Section 54954.3(b)(2) of the California Government Code. The proposed
change to the Rules is to add language to provide at least twice the allotted time for a
member of the public to speak who utilizes a translator in order to ensure that non-
English speakers receive the same opportunity to directly address the legislative body
of a local agency.
The changes to the time allotted for non-English speakers who utilize a translator have
already been incorporated into the Arts Commission speaker cards.
FISCAL IMPACT
None.
STAFF RECOMMENDATION
Adopt Revised Rules of Procedure for Arts Commission Meetings and Related
Functions and Activities.
Attachment: Revised Rules of Procedure for Arts Commission Meetings and Related
Functions
8
RULES OF PROCEDURE OFFOR
THE MOORPARK ARTS COMMISSION
OF THE CITY OF MOORPARK
FOR COMMISSION MEETINGS AND RELATED
FUNCTIONS AND ACTIVITIES
City Council adopt Rules of Procedure to govern the conduct of its meetings and any of
its other functions and activities; and
WHEREAS, the City Council by adoption of Ordinance 344 established the
2.38 of the Municipal Code; and
WHEREAS, it is appropriate for the Moorpark Arts Commiion to adopt Rules of
resolution of the City Council for Council meetings;
NOW, THEREFORE, BE IT RESOLVED by the Moorpark Arts Commission that
Rules of Procedure for Commiccion Meetings and Related Functions and Activities arc
hereby adopted to read as follows:
I SECTION 1.GENERAL PROVISIONS
I 1.1 Purpose:
The purpose and intent of the Commission in adopting these rules shall be to
provide directory guidelines relating to the conduct of the public business by the
Commission. In the event of any non-compliance with, or violation of, any provision
herein, such shall not be deemed to affect the validity of any action taken, unless
otherwise specifically provided by law.
1.2 Procedures in Absence of Rules:
In the absence of a rule herein to govern a point or procedure, Robert's Rules of
Order, Newly Revised, shall be used as a guide.
I SECTION 2. ORDER OF BUSINESS
I 2.1 Agenda:
The Order of Business of each meeting shall be as contained in the Agenda
prepared by the Secretary to the Commission ("Secretary), as appointed by the City
Manager or his or her designee. The Agenda shall be a listing by topic of the items of
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November 29, 2017
Page 2
business which shall be transacted or discussed in the following order: -
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Special PresentationsAgenda Items
5. Public Comments
6. Reordering of, and Additions to, the Agenda
(Items to be pulled from the Consent Calendar shall be identified under this
section)
7. Announcements, Future Agenda Items and Reports on
Meetings/Conferences Attended by Commissioners
7-8.Presentation/Discussion/Action Items
89.Consent Calendar
910. Future Agenda Items and Reports on Meetings/Conferences Attended by
Commissioners Adjournment
2.2 Delivery of Agenda:
Barring insurmountable difficulties, the Agenda for each regular meeting shall be
delivered ordinarily to Commissioners each Friday preceding the meeting to which it
pertains.
The Agenda shall also be available to the general public after it is posted.
Agenda reports will not be available to the general public until after distribution to the
Commission.
2.3 Call to Order:
The meeting of the Commission shall be called to order by the Chair or, in his or
her absence, by the Vice-Chair, who shall serve until the arrival of the Chair. In the
absence of both the Chair and the Vice-Chair, the meeting shall be called to order by
the Secretary. The Secretary shall immediately call for the selection of a temporary
Presiding Officer who shall serve until the arrival of the Chair or Vice-Chair or until
adjournment.
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November 29, 2017
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2.4 Roll Call/Quorum:
Before proceeding with the business of the Commission, the Secretary shall call
the roll,of the Commission and the names of those present shall be entered in the
minutes. The order of roll call shall be alphabetical with the Chair called last. Unless
otherwise provided for by law, a majority of the Commission shall constitute a quorum
sufficient to do business. i
2.5 Special PresentationsAgenda Items
Presentations to the Arts Commission will be listed under this heading. In
addition, an agenda item pertaining to the selection of a Chair and Vice-Chair and may
be listed under this heading at the first regular meeting of each year.
2.6 Public Comments:
Any member of the public may address the Commission on any subject within
the jurisdiction of the Commission which is not listed on the Agenda as a
Presentation/Action/Discussion item. Speakers will be heard in the order that their
speaker cards are received by the Secretary prior to the Chair's call for speaker cards
for the Public Comments agenda item. A limitation of 3 minutes shall be imposed upon
each speaker. This limitation will be extended to six (6) minutes for a speaker who
utilizes a translator to ensure that non-English speakers receive the same opportunity to
directly address the Commission. By majority vote of the Commission present and
voting, the number of speakers shall be limited at any single meeting. The speaker shall
be governed by the rules of Sections 6.1, 6.2 and 6.3. Commissioners shall reserve
their comments and responses until the end of the Public Comments period.
Speakers may be heard at greater length at the end of the agenda by majority
vote of the Commissioners present and voting. The Secretary shall hold over to the next
adjourned regular or regular meeting, timely submitted speaker cards of speakers who
were not heard during the Public Comments period, and those speakers shall be given
priority in the order that their speaker cards were originally received during the Public
Comments period of the next meeting.
Speakers at a regular meeting will not be allowed to address the same subject at
an adjourned meeting of the regular meeting at which they spoke, except by a four-
fifth's majority vote of the Commission.
I 2.7 Reordering of, and Additions to, the Agenda:
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November 29, 2017
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Except with majority consent of the Commissioners present and voting, items
may not be taken out of order.
Any Commissioner, the City Manager, the City Attorney, Assistant City Manager,
Parks, Recreation and Community Services Director, or the Secretary may bring to the
attention of the Commission new items of business which can be placed on the agenda ,
by majority vote for discussion and action in the event of an emergency situation or
when the need to take action arose subsequent to the posting of the agenda, consistent
with applicable State law.
In addition to having the opportunity to reorder the agenda as order of business
number 5, the Chair shall suspend the item under discussion at 10:30 p.m. in order that
the agenda may be reordered by majority vote of the Commissioners present and
voting. The Secretary will notify the Chair that the time for reordering the agenda has
arrived.
2.8 Announcements, Future Agenda Items and Reports on
Meetings/Conferences Attended by the Commission
At this time, Commissioners may make an announcement, request to have an
item placed on a future agenda, and provide a brief report on meetings attended at City
expense in compliance with Section 53232.2(d) of the Government Code.
2.9 Presentation/Discussion/Action Items:
Items that involve recommendations to the City Council and items of a non-
routine nature shall be placed under this topic.
Discussion/Action items shall be conducted in the following order:
Staff Report
Questions of Staff by Commission
Public Comment
Discussion by Commission
Recommendation Action by Commission
Questions or comments from the public shall be limited to the item under
consideration and the speaker shall be governed by the provisions of Sections 6.1 and
6.2'. Speakers will be heard in the order that their speaker cards are received by the
Secretary for the item during which the speaker wishes to address the Commission,
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November 29, 2017
Page 5
with the exception that in the case of an application for a public art project, the applicant
may be heard first. All speaker cards for each agenda item must be received prior to
the Chair's announcement of the public comment for each Discussion/Action item and
call for speaker cards. A limitation of three (3) minutes shall be imposed upon each
speaker. This limitation will be extended to six (6) minutes for a speaker who utilizes a
translator to ensure that non-English speakers receive the same opportunity to directly
address the Commission. Speaker cards must be presented to the Secretary by the
person wishing to speak. The passing of time from one speaker to another or speaking
in place of another speaker is not allowed. The limitation of three (3) minutes per
speaker may be waived by majority vote of the Commission for any Discussion/Action
item.
I 2.910 Consent Calendar:
Minutes of previous Commission meetings, items of a routine nature and items
recommended to be received and filed shall be placed on the Consent Calendar. All
items may be approved by one blanket motion by unanimous vote of those present and
voting. However, a Commissioner may abstain from voting on any Consent Calendar
item without requesting its withdrawal, and the Secretary shall record any such
abstention in the minutes. An abstention shall be considered to be a vote in favor of the
motion for purposes of determining unanimous consent.
Prior to a motion on the Consent Calendar, any Commissioner may request that
any item be withdrawn from the consent agenda for separate consideration. Items
withdrawn from the Consent Calendar shall be considered immediately following action
on the Consent Calendar in the order that such items were withdrawn..
2.4-811 Comments from CommissionersAdjournment:
Any Commissioner may comment on any matter that is not on the Agenda. It is
the policy of the Arts Commission that upon reaching 12:00 midnight, the Commission
will not address any new agenda items. Should the Commission decide to continue to
address an in-progress item past 12:00 midnight, the following motion is in order:
Move that the Commission meeting tonight may extend beyond the 12:00
midnight deadline to conclude the item in progress.
SECTION 3. PRESIDING OFFICER
3.1 —Selection and Term:
The Chair shall be the Presiding Officer at all meetings of the Commission,
except as otherwise provided in section 2.3. At its first regular meeting in January of
each year, the Commission shall select a Chair and Vice-Chair. Each person so
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November 29, 2017
Page 6
selected shall serve until the first regular meeting of the subsequent calendar year.
Each selection shall be by three (3) or more affirmative votes, and a failure to achieve
such total of affirmative votes shall be deemed a selection of the incumbent to remain in
office.
If a vacancy in the position of Chair occurs for any reason, the Vice-Chair shall
assume the position of Chair until a successor is chosen by three (3) or more affirmative
votes -
1 3.2 Participation of Presiding Officer:
The Presiding Officer may move, second and debate from the chair, subject only
to such limitations of debate as are imposed on all Commissioners. He or she shall be
accorded all of the rights and privileges of a Commissioner.
3.3 -Maintenance of Order:
The Presiding Officer is responsible for the maintenance of order and decorum at
the Commission meetings.
3.4 Rulings Final Unless Overruled:
The Presiding Officer shall decide all questions of interpretation of these rules,
points of order, maintenance of order or other questions of procedure requiring rulings.
Any such decision shall be final and binding and (even if clearly erroneous)for purposes
of the item under consideration, unless overridden by a majority vote of the
Commissioners present and voting. Any Commissioner may seek to have the Presiding
Officer's decision overridden by moving the question, "Shall the decision of the
Presiding Officer be sustained?"
SECTION /1. CONDUCT OF COMMISSIONERS
I 4.1 Decorum and Order:
(a) Any Commissioner desiring to speak shall address the Presiding Officer
and, upon recognition by the Presiding Officer, shall confine himself to the item under
debate.
(b) A Commissioner desiring to question the staff shall address his or her
question to the Assistant City Manager or Department head, as appropriate, who shall
be entitled either to answer the inquiry or to designate another staff member for that
purpose.
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November 29, 2017
Page 7
(c) A Commissioner, once recognized, shall not be interrupted while speaking
unless called to order by the Presiding Officer, a point of order is raised by another
Commissioner pursuant to Section 3.4, or the speaker chooses to yield to questions
from another Commissioner.
(d) Any Commissioner called to order while he or she is speaking shall cease
speaking immediately until the question of order is determined. If ruled to be in order, he
or she shall be permitted to proceed. If ruled out of order he or she shall remain silent or
shall alter his or her remarks so as to comply with the rules.
(e) Commissioners shall, accord the utmost courtesy to each other, to City
employees, and to the public appearing before the Commission. They shall refrain at all
times from rude and derogatory remarks, abusive comments and statements as to
integrity, motives or personalities.
(f) The right of a Commissioner to address the Commission on a question of
personal privilege shall be limited to cases in which his or her integrity, character, or
` motives are assailed, questioned or impugned.
(g) Any Commissioner may move to require the presiding Officer to enforce
the rules. The affirmative vote of a majority of the Commission present and voting shall
require him/her to so act.
I 4.2 Limitation of Debate:
A Commissioner should not speak more than once upon any one item until every
other member choosing to speak thereon has spoken. No member shall speak for a
longer time than 5 minutes each time he/she has the floor, without the approval of a
majority vote of the Commission present and voting.
4.3 Dissents and Protests:
Any Commissioner shall have the right to express dissent from, or protest to, any
action of the Commission and to have the reason entered in the minutes. If such dissent
or protest is desired to be entered in the minutes, this should be made clear by
language such as, "I would like the minutes to show that I am opposed to this action for
the following reasons.
I 4.4 Conflict of Interest:
Section 87105 of the Government Code describes the procedure to be followed if
an official has a conflict of interest on a matter and cannot participate in a decision. The
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official must publicly identify the financial interest (not including the address of a
personal residence), recuse himself or herself from voting, and leave the room until after
the discussion, vote and other disposition of the matter is concluded. If the matter is on
the consent calendar, the official need not leave the room, but must still make the
required disclosure on the record and abstain from voting. The official also may speak
on the issue as a member of the general public, during the public comment period on
that matter, solely to represent himself or herself on a matter related to his or her
personal interest. Section 87105 of the Government Code, any statutes amendatory or
supplementary thereto, and any applicable regulations of the California Fair Political
Practices Commission are hereby incorporated by reference.
1 SECTION 5. CONDUCT OF EMPLOYEES
5.1 Decorum and Order:
(a) Members of the staff and employees of the City shall observe the same
rules of procedure and decorum applicable to members of the Commission.
(b) The City Manager or assigned Department Head shall insure that all staff
members and employees observe such decorum.
(c) Any staff member or employee, including the City Manager, desiring to
address the Commission or members of the public shall first be recognized by the
Chair. All remarks shall be addressed to the Chair and not to any one individual
Commissioner or member of the public.
I SECTION 6. CONDUCT OF THE PUBLIC
I 6.1 Decorum and Order:
(a) Members of the public attending Commission meetings shall observe the
same rules of order and decorum applicable to the Commission pursuant to Section 4.1.
(b) Willful conduct that is disruptive, including but not limited to, unauthorized
remarks from the audience, stamping of feet, whistles, yells and similar demonstrations
shall be prohibited by the Presiding Officer. Any person who becomes willfully disruptive
while addressing the Commission or while attending the Commission meeting shall be
requested by the Presiding Officer to leave the room. Aggravated cases may be
prosecuted on appropriate complaint signed by the Presiding Officer.
6.2 Manner of Addressing the Commission:
No person shall address the Commission without being recognized by the
Presiding Officer. After being recognized by the Presiding Officer, any member of the
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public desiring to address the Commission shall proceed to the podium. The Speaker
shall state his or her name for the record. All remarks and questions shall be addressed
to the Chair and not to any individual Commissioner, staff member or other person.
I 6.3 Limitations on Addressing the Commission:
The making of oral communications to the Commission by any member of the
public during the "Public Comments" portion of the Agenda shall be subject to the
following limitations:
(a) No speaker shall be permitted to address the Commission on an item
which is currently before or is under submission for consideration by another City
commission, board, committee or officer before which the speaker should make his or
her presentation, until that body has completed its deliberations and taken its final
action. In case the speaker should have followed an otherwise available appeal
procedure, the Presiding Officer shall not allow oral communication to the Commission
outside that procedure.
(b) If it appears that several speakers desire to speak regarding any item on
the Agenda, the Presiding Officer may reasonably limit the number of speakers on each
side of the issue. In this regard, preference may be given to speakers who represent
groups of persons who have designated a spokesperson.
I SECTION 7. MOTIONS
7.1 Processing of Motions:
When a motion is made and seconded, it shall be stated by the Presiding Officer
or, at the request of the presiding Officer, by the Secretary before debate. A motion so
stated shall not be withdrawn by the mover without the consent of the person seconding
it.
7.2 Division of Motion:
If the motion contains two or more divisible propositions, the Presiding Officer
may, and upon request of any Commissioner shall, divide the same, unless a majority of
the Commissioners present and voting votes not to do so.
7.3 Precedence of Motions:
When a motion is before the Commission, no motion shall be entertained except
the following, which shall have precedence in the following order.
The ordinary motions rank as follows, and any of them (except to amend) can be
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made while one of a lower order is pending, but none can supersede one of a higher
order. Motions to limit discussion, to call the question and to suspend the rules require a
two-thirds vote; all other motions require only a majority vote:
Not Debatable:
To Fix the Time of Adjournment )
To Adjourn (when unqualified) ) Cannot
To Table ) be
To Limit Discussion (2/3 vote) ) Amended
To Call the Question (2/3 vote) )
To Suspend the Rules (2/3 vote) )
Debatable:
To Postpone to a Certain Time )
To Commit or Refer to Committee ) Can be
To Amend ) Amended
To Postpone Indefinitely )
The Motion to'Reconsider: the motion can be made when any other motion is
before the assembly, but cannot be'acted upon until the business then before the
assembly is disposed of; when called up, it takes precedence over all other motions,
except to adjourn, and to fix the time to which to adjourn.
Motions incidental to those before the assembly take precedence over them and
must be acted upon first.
7.4 Motion to Fix Hour of Adjournment:
Such a motion shall be to set a definite time at which to adjourn and may be
amended by unanimous vote.
7.5 Motion to Adjourn:
Such a motion shall be in order at any time, except as follows:
(a) When repeated without intervening business or discussion;
(b) When made as an interruption of another Commissioner while speaking;
(c) When discussion has been ended and vote on the motion is pending; or
(d) While a vote is being taken.
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A motion to adjourn "to another time" shall be debatable, but only as to the time
to which the meeting is adjourned.
7.6 Motion to Table:
Such a motion shall be used to temporarily bypass the subject and shall preclude
all amendments or debate of the subject under consideration. If the motion prevails, the
item may be "taken from the table" at any time prior to the end of the next regular
meeting.
7.7 Motion to Limit Discussion:
Such a motion shall be used to limit the time allowed each Commissioner to
speak to, or to appoint a time at which discussion shall close on, the question of the
main motion and any previously made amendment to the main motion. If a motion to
limit the time allowed each member to speak passes, no member shall thereafter speak
more than two times to the question, nor longer than the time allowed at either time and
no member shall speak the second time until every member choosing to speak has
spoken.
7.8 Motion to Call the Question:
Such a motion shall be used to close debate on, and further amendment to, the
main motion. If the motion fails, debate shall be reopened; if the motion passes, a vote
shall next be taken on any previously made amendments to the main motion and finally
on the main motion.
7.9 Motion to Suspend the Rules:
Such a motion shall be used to suspend these rules of procedure and shall
include a statement of the purpose of the suspension. If the motion fails, the motion
shall not be renewed for the same purpose at the same meeting, but it may be renewed
for the same purpose at an adjourned meeting of that meeting.
7.10 Motion to Postpone to a Certain Time:
Such a motion shall be amendable and debatable only as to propriety of
postponement and time set.
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7.11 Motion to Amend:
Such a motion shall be debatable only as to the amendment. A motion to amend
an amendment shall be in order, but a motion to amend an amendment to an
amendment shall not be in order. An amendment modifying the intention of a motion
shall be in order, but an amendment relating to a different matter shall not be in order. A
substitute motion on the same subject shall be acceptable, and voted on before a vote
on the amendment. Amendments shall be voted first, then the main motion as
amended.
7.12 Motion Reconsideration:
Any Commissioner who voted with the majority may move a reconsideration of
any vote at the same meeting or at the next regular meeting to consider reconsideration
of any vote. The agenda item shall appear under Presentation/Action/Discussion as a
two-part tiem, e.g.:
Consider Reconsideration of .
Reconsideration of vote on .
Alter a motion for reconsideration has once been acted upon, no other motion for
a reconsideration thereof shall be made without unanimous consent of the Commission.
I SECTION 8. VOTING:
I 8.1 Restatement of the Motion:
Upon the request of any Commissioner, the Presiding Officer shall verbally
restate each motion immediately\prior to calling for the vote.
8.2 Voting Procedure:
In acting upon every motion, the vote shall be taken by voice, roll call or any
other method by which the vote of each Commissioner present can be clearly
ascertained. The vote on each motion shall then be entered in full upon the record. The
order of voting shall be-the maker of the motion, the second and then the remaining
Commissioners alphabetically, with the Chair called last. The Secretary shall call the
names of all members seated when a roll call vote is ordered . Members shall respond
`aye', 'no' or `abstain', provided that when a vote is collectively taken by voice or when a .
method of voting other than by voice or roll call is used, any Commissioner not audibly
and clearly responding 'no' or 'abstain' or otherwise registering an objection shall have
his or her vote recorded as 'aye'.
•
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Following the vote, the Presiding Officer shall verbally announce whether the
motion carried or was defeated. The Presiding Officer may also publicly state the effect
of the vote for the benefit of the audience before proceeding to the next item of
business.
Any member may change his or her vote before the next item of business is
called.
8.3 Roll Call Voting:
A roll call vote shall not be used for any item before the Commission unless
demanded by any Commissioner. It shall not be in order for members to explain their
vote during roll call.
I 8.4 Failure to Vote:
Every Commissioner should vote unless disqualified for cause. A Commissioner
who abstains from voting on an item because of being disqualified shall be considered
as if absent.
8.5 Tie Votes:
When no Commissioner abstains from voting, the motion shall be lost on a tie
vote. Any member who abstains and is not considered absent shall be deemed to have
acquiesced to the motion and the motion shall be passed on a tie vote.
If a tie vote results at a time when less than all members of the Commission are
present, the matter shall automatically be continued to the agenda of the next regular
meeting of the Commission, unless otherwise ordered by the Commission.
SECTION 9. WRITTEN COMMUNICATIONS
9.1 Addressed to Commission as a Whole:
The City Manager's designee is authorized to receive and open all written
communications addressed to the Commission as a whole and give it immediate
attention to the end that all administrative business referred to in said communications,
and not necessarily requiring Commission action, may be disposed of between
Commission meetings. The City Manager's designee shall cause a copy of such
communication to be sent to each Commissioner.
I 9.2 All Other Written Communications:
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Any written communication received at City Hall addressed to the Chair and/or
an individual Commissioner shall be opened by the City Manager's designee and a
copy of such communication shall be provided to each of the other members.
Any written communication provided to any Commission committee shall be
provided to each of the other members.
Any Commissioner who receives any written communication on any subject
related to the business of the Commission, whether or not received at City Hall, shall
cause a copy to be provided to the Secretary who shall cause a copy of such
communication to be sent to each of the other members.
I 9.3 Agenda Item Communications:
Any such communication which relates to an item pending or to be brought
before the Commission shall be included in the agenda packet for the meeting at which
such item is to be considered.
Regardless of the source, it will take a four-fifth's majority vote of the
Commission to accept additional agenda material on the day of the Commission
meeting at which the item is to be considered.
SECTION 10. COMMITTEES
I 10.1 Committees:
Committees may be appointed by majority vote of the Commission.
SECTION 11. COMMISSION MEETINGS
I 11.1 Schedule:
The Commission shall hold regular quarterly meetings as determined by the .
Commission at its first meeting in January of each year, such determination to include
the dates, time and place of such meetings as set forth in Section 2.38.070 of the
Municipal Code.
PASSED AND ADOPTED this day of , 2007.
Moorpark Arts Commission, Chair
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ATTEST:
Secretary
Adopted, Mont ayNovember 29, 2017.
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ITEM 9.B.
MINUTES OF THE ARTS COMMISSION SPECIAL MEETING
Moorpark, California June 13, 2017
1. CALL TO ORDER:
Chair Blaugrund called the meeting to order at 4:30 p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was not recited.
3. ROLL CALL:
Present: Commissioners Tania De Haz, Rose Hoberg, Randall Pugh,
Carol Roullard, and Chair Charles Blaugrund.
Staff Present: Parks and Recreation Director Jeremy Laurentowski, Program
Manager Jessica Sandifer, Management Analyst Christopher
Ball, and Administrative Assistant Patty Anderson.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
The Commission requested the following items be placed on a future agenda for
discussion. These items were previously discussed at the City Council and Arts
Commission's Joint Meeting in March: Work with the school district to offer Sci-
Art where children can find art in science; work with City staff to help with re-
introducing the Moorpark Arts Festival; and discuss Mayor Parvin's request for
the consideration of decorative banners or lights for High Street, if this item was
placed on the City's Goals and Objectives.
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Page 2
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Final Design for Police Service Center Public Art Project. Staff
Recommendation: Approve final design as presented and forward
recommendation to the City Council.
Christopher Ball gave staff's report. The art project's ad-hoc committee
was asked if there were any additional comments they wished to add to
staff's report.
The Commission and staff discussed the final design of the art project,
which included the beam illumination, construction of the base, painting,
and maintenance of the piece. They also discussed what forms of social
media will be used to involve the public with the project.
MOTION: Chair Blaugrund moved and Commissioner Pugh seconded a motion
to approve the final design as presented and forward the recommendation to the
City Council. The motion was carried by voice vote 5-0.
9. CONSENT CALENDAR:
A. Approval of Minutes for the Arts Commission's Regular Meeting of
February 21, 2017. Staff Recommendation: Approve as presented.
B. Approval of Minutes for the City Council and Arts Commission Joint
Meeting of March 29, 2017. Staff Recommendation: Approve as
presented.
MOTION: Commissioner Pugh moved and Commissioner Roullard seconded a
motion to approve the Consent Calendar as presented. The motion was carried
by voice vote 5-0.
10. ADJOURNMENT:
The meeting was adjourned at 5:15 p.m.
APPROVED:
CHARLES BLAUGRUND, CHAIR
Respectfully submitted:
Christopher Ball, Management Analyst
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