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LIBRARY BOARD REGULAR MEETING AGENDA
September 12, 2017
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENT:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Library Collections Allocation for FY 2017/2018. Staff
Recommendation: Receive and file report. (Staff: Christine Conwell)
B. Consider Presentation on American Library Association Conference. Oral Report
(Board Member Sunseri)
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of July 11, 2017. Staff
Recommendation: Approve the minutes as presented.
B. Consider 2017 Summer Reading Club Report. Staff Recommendation: Receive
and file report.
10. ADJOURNMENT:
Posted: September 8, 2017
JANICE S.PARVIN ROSEANN MIKOS,PhD DAVID POLLOCK KEN SIMONS MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Library Board Meeting Agenda
September 12, 2017
Page 2
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board meetings is available on the City's
website at www.moorparkca.gov.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Parks, Recreation, and Community
Services Department at(805)517-6225.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks,
Recreation, and Community Services Department at (805) 517-6257. Upon request, the agenda can be
made available in appropriate alternative formats to persons with a disability. Any request for disability-
related modification or accommodation should be made at least 48 hours prior to the scheduled meeting
to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
Regular Library Board Meeting Agenda
September 12, 2017
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF,MOORPARK )
AFFIDAVIT OF POSTING
I, Blanca Garza, declare as follows:
That I am the Deputy City Clerk of the City of Moorpark and that an agenda of the Regular
Meeting of the Library Board of the City of Moorpark to be held on Wednesday, September 12,
2017, at 6:00 p.m. in the Community Center, 799 Moorpark Avenue, Moorpark, California, was
posted on September 8, 2017, at a conspicuous place at the Moorpark Community Center,
799 Moorpark Avenue, Moorpark, California.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on September 8, 2017.
(fag---
Blanca Garza, Deputy City Clerk
,
ITEM 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jessica Sandifer, Program Manager
BY: Christine Conwell, City Librarian
DATE: August 31, 2017 (Board Meeting of 09/12/2017)
SUBJECT: Consider Library Collections Allocation for Fiscal Year 2017-18
BACKGROUND AND DISCUSSION
As part of the City Council Policy 2.20: Moorpark City Library Materials Selection, "The
Moorpark City Librarian and City Representative shall present an informational item to
the Library Board each July identifying suggested allocation of collection budget
resources to various types of materials for the Fiscal Year beginning July of that same
year. The Library Board will provide suggestions to the City Librarian and City
Representative who have final decision making authority on collection development."
For Fiscal Year 2017-18, the City has allocated $60,000 for collection development
within the Library Services Budget. The actual collections budget for materials is
$57,000 with a $3,000 administrative fee charged by Library Systems & Services LLC
(LS&S) (5% of purchases per the City's Agreement with LSSI).
Each year, the three professional librarians work diligently using book lists, best seller
lists, and with the school district lists to select material for purchase that will be best
utilized by the residents of Moorpark. Librarian's, as part of the curriculum of their
Masters in Library Science, learn best practices in collection development and utilize
this knowledge along with demographics and other data to customize a collection of
material specifically for their library.
The City Librarian and City Representative have concluded, based upon evaluation of
materials currently in the library plus purchasing trends of previous years and prior
circulation statistics that the allocation of Collection Budget for Fiscal Year 2017-18 is
proposed on the following chart. There are no budget or statistical changes from last
year's proposal. The subscriptions to Overdrive (e-books and e-audiobooks), and
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Library Board �
September 12, 2017
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Brainfuse (online remote access homework help), and Bookletters (website rotating
catalog linked book covers) as well as the Gale Virtual Reference Library database, will
continue to be funded out of the technology budget. The subscriptions offer access to
the databases and interfaces within our website plus a limited number of digital titles.
Collections Allocation Breakdown FY 2017-18
Adult Books Fiction/NF $ 17,000 00 30% Print ° Adult/YA °
YA Books Fiction $ 6,500.00 11% Material 59% Matenal 65%
Children's Books $ 10,250.00 18%
Adult&YA Audio deo $ 13,500.00 24% AV Material 27% Children's 21%
Children's Audio deo $ 2,000.00 4% Material
E-Books $ 2,000.00 4% E-Books 4% Downloadables 4%
Periodicals $ 2,850.00 5% Periodicals 5% Periodicals 5%
Spanish Material $ 2,900.00 5% Spanish 5% Spanish 5%
$ 57,000.00 100% 100% 100%
*Actual Collections Budget is$57,000($60,000-$3,000 processing)
Please keep in mind that these allocations are flexible and may change throughout the
year. If there are changes recommended, and the City concurs, a follow-up report shall
be presented to the Library Board for discussion.
STAFF RECOMMENDATION
Receive and file the Moorpark City Library collections allocation report.
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ITEM 8.B
ORAL REPORT
PRESENTATION ON AMERICAN LIBRARY ASSOCIATION
CONFERENCE
(BOARD MEMBER SUNSERI)
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ITEM 9.A.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California July 11, 2017
A Regular Meeting of the Library Board of the City of Moorpark was held on July 11,
2017, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
President McGregor called the meeting to order at 6:11 p.m.
The City Clerk administered the Oath of Office to newly appointed Library Board
Members David Landry and Candice Sunseri.
2. PLEDGE OF ALLEGIANCE:
Board Member Rios led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Member Goble, Board Member Rios, Board Member
Sunseri, President Pro Tem Landry and President McGregor.
Staff Present: Jessica Sandifer, Program Manager, and Christine Conwell,
Librarian.
4. SPECIAL AGENDA ITEMS:
A. Consider Nomination and Selection of President and President Pro Tern.
MOTION: Board Member Landry nominated and Board Member Goble seconded
the nomination of Board Member McGregor for President. The motion carried by
unanimous voice vote.
MOTION: Board Member Sunseri nominated and Board Member Rios seconded
the nomination of Board Member Landry for President Pro-tem. The motion
carried by unanimous voice vote.
5. PUBLIC COMMENT:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this
section.)
None.
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7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
Board Member Sunseri stated she had attended the American Library
Association Annual Conference in June.
President McGregor requested that Board Member Sunseri present what she
learned at the ALA conference at the next board meeting.
Board Member Goble requested an update on the new library. Mr. Laurentowski
informed the Library Board that there would be an item on the July 19, 2017 City
Council meeting regarding the status of the library and the soils testing.
Board Member Landry announced Trivia Night will take place at the Library on
July 13, 2017 at 6:00 p.m.
President McGregor announced the Free Walking Tour with local historian Mike
Winters will take place on High Street Saturday, July 22, 2017 at 10:00 a.m.
President McGregor announced the Adult Summer Reading Club sign-ups for
children and adults are taking place at the Library.
Board Member Goble announced that she went to visit the Traverse City Library
in Michigan, while on vacation. She discussed the uniqueness of the library,
including the different spaces both indoor and outdoor for children to interact and
participate in creative projects.
Board Member Rios announced the Library is preparing the Virtual Reality
system for use in future programming.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider the Moorpark City Library Quarterly Report for the Fourth
Quarter of Fiscal Year 2016-17 (April, May, and June 2017). Staff
Recommendation: Receive and file report.
Ms. Conwell gave the report.
Staff and the Board Members discussed the Quarterly Report including
questions regarding the book drop bins, virtual reality equipment, and the
Eniki free library. They also discussed statistics related to the Overdrive E-
book service and ways the library staff are attempting to increase e-book
circulation. •
B. Cerritos Library Tour Recap. Oral Report
•
President ProTem Landry and Board Member Rios gave the report.
5
Staff and Board Members discussed the areas in the Cerritos Library that
might be considered for inclusion in the new Moorpark City Library.
C. Serving with a Purpose Conference Recap. Oral Report
Board Member Rios recapped his attendance at the Serving with a
Purpose Conference.
The Board Members and staff discussed starting fundraising for the new
library as soon as possible.
The Board Members discussed moving the Library to a part of the City
where there is more population as a way of improving and expanding the
library for a lower cost. However, it was pointed out by staff that the
purchase of land anywhere else would increase the cost of the library
project because the City already owns the proposed site and the Library
patrons are used to coming to the Civic Center location.
9. CONSENT CALENDAR:
MOTION: Board Member Landry moved and Board Member Goble seconded a motion
to approve the Consent Calendar. The motion carried by unanimous voice vote.
A. Approval of Minutes from Library Board's Regular Meeting of May 9, 2017.
Staff Recommendation: Approve the minutes as presented.
B. Friends of the Library Report for March, April, and May, 2017. Staff
Recommendation: Receive and file report.
10. ADJOURNMENT:
President McGregor adjourned the meeting at 7:25 p.m.
APPROVED:
Heather McGregor, President
ATTEST:
Jessica Sandifer, Program Manager
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ITEM 9.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jessica Sandifer, Program Manager
BY: Christine Conwell, City Librarian, Library Systems & Services, LLC,
with significant input from the Librarians.
DATE: August 31, 2017 (Board Meeting of 09/12/17)
SUBJECT: Consider the 2017 Summer Reading Club Summary Report
DISCUSSION
For the 2017 Summer Reading Club (SRC), Reading by Design, the Moorpark City
Library offered a hybrid paper and digital program. The online component was very
popular with teens, however, the majority of participants preferred the paper log. Library
Staff believe that participants preferred the paper log because it was familiar to them
and did not require a learning curve. Library Staff will examine and evaluate this year's
registration procedures and design a more customer-friendly program for next year's
public and staff.
The summer reading programs were designed to attract children, teens, and adults to
our library by offering fun prizes and weekly drawings for teens and adults as incentives
to participate. Several regular and special events were scheduled to bring participants
into the library and expose them to the many books and resources we offer. Collection
displays were changed throughout the summer to reflect the programs being offered
and provide additional information. Because prizes continue to be a large draw for
participation in the SRC, Library Staff will evaluate the cost effectiveness, prize
structure, and overall contribution to the successfulness of the program.
The overall quantity of SRC programs decreased this summer which resulted in a
decrease of attendance. Children's programming did see an increase in participants per
program over last year. Library Staff have identified two additional factors that led to
decreased participation. First, two elementary schools held their own summer reading
programs. Despite being told that their school reading logs would also count towards
the Moorpark City Library's SRC, none of the students brought them in. Secondly, the
Boys and Girls Club did not participate in our event as they had in the past. Library Staff
will investigate ways to increase participation in 2018 and set aggressive participation
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Library Board Meeting
September 12, 2017
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goals. We will expand outreach efforts by more innovative and effective marketing and
research other ways to partner with the schools and local businesses.
Summer Reading Club (SRC) overview
Children's SRC statistics
Overall # of programs = 30
Overall attendance of programs = 1,507
Total sign-ups = 597
Teen SRC program statistics
Overall # of programs = 18
Overall attendance of YA programs = 172
Total sign-ups = 176
Adult SRC program statistics
Overall # of programs= 4
Overall attendance of programs = 130
Total sign-ups = 189
Total City of Moorpark Summer Reading Club Expenses 2017: $4,632.70
Children's Programs
1. Petting Zoo: Tuesday, June 13, 10am-12pm. Attendance: 330
2. S.T.E.A.M. Works, The Puppet Musical: Monday, June 19, 3-4pm. Attendance:
185
3. What If? Inventors: Monday, July 10, 3-4pm. Attendance: 50
4. Dinosaur Safari — Summer Reading Finale: Monday, July 31, 3-4pm. Attendance:
65
5. Construction Club: Tuesdays, 10:30am-12pm. Attendance: 128
6. Preschool Learning Time: Wednesdays a month, 10:30-11:15am. Attendance: 245
7. PJ Stoytime in the Parks: Thursdays, 6:30-7:15pm. Attendance: 310
8. Game Day: Fridays, all day. Attendance: 129
Teen Programs
1. Teen Decorating Party: Monday, June 12 from 3-5pm. Attendance: 7
- 2. VolunTEEN Training for Summer Reading: Two times in June. Attendance: 32
3. Anime Your Way: Tuesday, June 20 at 4pm. Attendance: 17
4. TeenZine Workshop: Thursdays at 3pm. Attendance: 29
5. Teen Tuesday: Tuesdays at 3pm. Attendance: 38
6. Teen Game Day: Wednesdays, 3-5pm. Attendance: 39
7. Summer Reading Club Finale: Tuesday, August 1, 3-5pm. Attendance: 10
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Library Board Meeting ,
September 12, 2017 .
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Adult Programs
1. Temari Ball Workshop: Saturday, June 17 at 2pm. Attendance: 15
2. Design a Story Workshop: Saturday, June 24 at 11 am. Attendance: 15
3. Pop! Trivia Night: Thursday, July 13 at 6pm. Attendance: 7
4. Walking Tour of High Street: Saturday, July 22, 10am — 12pm. Attendance: 93
Program Highlights
By Design, the children's programing included 3 STEM performers and a Design Club
for children in Grades 3-5. The Design Club focused on Engineering, Art and
Aerodynamics. For the Engineering program, children listened to books about simple
machines and levers, played a collaborative matching game about the vocabulary terms
and made a catapult lever. The Art focused on abstract art and watercolor. The same
format of listening to books about the subject, playing a vocabulary game and creating a
watercolor picture of shapes and string art. The last one on Aerodynamics, the group
made and flew paper airplanes competitively.
Over 20 teens came together to create our first ever teen zine. This project was
spearheaded by our Teen Advisory Group, who sorted and assembled all entries into
the final product. This final product showcases the immense talent and creativity of
Moorpark teens as well as their myriad interests from memes to math. The final product
will be given to all participants, added to the library collection, and distributed in the
library.
The Walking Tour of High Street on July 22 exceeded Library Staff's expectations. Local
historian Mike Winters led 93 participants of all ages back through time as we explored
the ever changing role of High Street. Water and granola bars were provided by the
Library. At the end of the tour, Winters was available at the library to sign copies of his
book. Staff learned that the event had been shared by multiple Facebook groups, such
as the Mom's of Moorpark, which led to the increased attendance.
STAFF RECOMMENDATION
Receive and file the 2017 Summer Reading Club Summary Report.
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