The URL can be used to link to this page

Home My WebLink AboutAG RPTS 2017 1204 PR REG aK °mo4i CITY OF MOORPARK _ 6o-. v,�� PARKS,RECREATION&COMMUNITY SERVICES DEPT. 1799 Moorpark Avenue,Moorpark,CA 93021 (, Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkCA.gov 1\4...e .. G • PARKS AND RECREATION COMMISSION REGULAR MEETING AGENDA DECEMBER 4, 2017 6:30 P.M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: 5. PUBLIC COMMENTS: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section) 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Splash Pad at Arroyo Vista Community Park. Staff Recommendation: Recommend to the City Council that a splash pad should not be considered at AVCP or any other City park at this time. (Staff: Jeremy Laurentowski) B. Consider Recreation Programs Cost Recovery Summary Fiscal Year 2016-17. Staff Recommendation: Provide feedback on cost recovery report and direct staff to present the report to the City Council. (Staff: Stephanie Anderson) 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Park Tour Meeting of November 4, 2017. Staff Recommendation: Approve as presented. 10. ADJOURNMENT: Posted: 12/1/2017 All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all regular Commission meetings is also available on the City's website at www.moorparkca.gov. JANICE S PARVIN ROSEANN MIKOS,PhD DAVID POLLOCK KEN SIMONS MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember Parks and Recreation Commission December 4, 2017 Page 2 Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services,please contact the Parks and Recreation Department at(805)517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City.staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). Parks and Recreation Commission December 4, 2017 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Blanca Garza, declare as follows: That I am the Deputy City Clerk of the City of Moorpark and that an agenda of the Regular Meeting of the Parks and Recreation Commission of the City 'of Moorpark to be held on Monday, December 4, 2017, at 6:30 p.m. in the Council Chambers of the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California, was posted on December 1, 2017, at a conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. I declare under penalty of perjury that the foregoing is true and correct. Executed on December 1, 2017. Blanca Garza, Deputy City Clerk ITEM 8.A. MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: November 27, 2017 (Meeting of December 4, 2017) SUBJECT: Consider Splash Pad at Arroyo Vista Community Park BACKGROUND & DISCUSSION This item was presented to the Parks and Recreation Commission (Commission) on February 2, 2015. Agenda Item 8.A has been included as an attachment to this report for your review. On February 2, 2015, the Commission concurred with staffs recommendation that a splash pad at the east side of Arroyo Vista Community Park (AVCP) would be the preferred location for the future splash pad, as the site is large enough to accommodate a splash pad and the necessary equipment enclosure. It allows ample room for expansion of the splash pad if warranted in the future, and there are no use conflicts with future planned projects. The area is within close proximity to existing amenities, such as restrooms, shade trees, a large picnic pavilion with bar-b-ques, a playground and a concession building, as well as ample parking. The area also allows for the opportunity to install additional shade structures that could be rented to generate a source of revenue, as well as additional bar-b-q's and picnic tables. FISCAL IMPACT Staff believes that the construction of a splash pad designed to serve 100 park users at any given time is appropriate. This equates to a splash pad area of approximately 2,500 sq. ft., with a 2,000 sq. ft. wetted area. Staff has determined that a splash pad of this size will cost approximately $420,000 to construct. This includes the splash pad area and associated equipment. It should be noted that according to the maintenance staff at Rancho Simi Recreation and Parks District (RSRPD) and several maintenance contractors that staff contacted regarding splash pad maintenance, the splash pad filter system and water storage tanks should be increased in size to help decrease the frequency of maintenance procedures throughout the year. RSRPD staff advised City staff that due to the popularity of their splash pad, significantly more users utilize the 1 Parks and Recreation Commission December 4, 2017 Page 2 splash pad on a daily basis than they had originally anticipated. The high use causes the filters to clog with sunblock and other miscellaneous debris, and requires frequent maintenance and staff time to keep the system running without down time. RSRPD services their equipment five times a week and requires 4 hours of staff time for each service. RSRPD's filters and holding tanks are sized to accommodate the minimum number of users for the size of their splash pad zone. However, according to several maintenance contractors, the installation of larger filters and holding tanks will reduce the frequency of service visits to two or three times a week, and will reduce the service time to approximately two hours each visit. Approximately $40,000 has been included in the preliminary budget for this type of equipment upgrade. Most agencies operate a splash pad seven days a week from Memorial Day through Labor Day, and on weekends from April through early May, and the end of September through October. Staff has obtained preliminary maintenance costs associated with this type of amenity from several maintenance contractors and has determined that a splash pad will cost the City approximately $4,750/month to maintain, or $38,000 annually. The annual maintenance cost is based on an 8-month operating season, with the addition of selected weekends. Included in this cost are certain annual maintenance procedures, such as replacing filter systems and ultra violet lights, rebuilding gear drives and other costs associated with the actual splash pad amenities. The City of Moorpark typically contracts for these types of services and staff will obtain competitive bids for the maintenance work required to sustain the splash pad. In addition, staff has estimated that approximately 20,000 gallons of water will be required annually due to evaporation, filling the tanks at the beginning of each season and other factors during normal use. This is equivalent to approximately $500/month or $4,000 annually at current water rates. AVCP has two wells within close proximity to the recommended splash pad location. However staff does not feel that there would be an opportunity to utilize the well water for this type of use. Based on preliminary discussions with the splash pad manufacturers, well water may increase long term maintenance costs due to the fact that the water is high in minerals and may prematurely clog filters, spray nozzles and cause premature wear on the operating system. Additionally, the Pool Code requires potable water to serve certain types of water features where the water is misted or atomized. Staff has also estimated that it would require an approximately $12,000 per year in electrical costs. It should be noted that the maintenance contractor has suggested that an additional $10,000/annually will be required after the first three years of use to cover the costs of wear and tear on the splash pad water features and equipment. Accounting for all the required maintenance procedures, water and electrical costs, the total cost to operate the splash pad is approximately $54,000 per year, for the first three years. After the first three years, the annual costs to operate the splash pad would be increased to approximately $64,000 due to wear on the system components. It should also be noted that water and electrical costs will most likely continue to rise. Ventura 2 Parks and Recreation Commission December 4, 2017 • Page 3 County Waterworks District No. 1 has recently stated that we can expect a 7% increase in water rates over the next five consecutive years. As a comparison, RSRPD budgets $100,000 annually to operate their splash pad with in-house staff. RSRPD believes that the high maintenance costs are due to inadequate equipment and poor initial design of the system components. Additionally, this project would require the development of landscape plans to design the splash pad area. Staff estimates that design fees will cost approximately $35,000 and that the remainder of the site work, which includes walkways, benches, picnic tables and shade structures, will cost approximately $125,000. This would bring the total budget for the splash pad project to approximately $580,000. Currently, there is an aggregate total of approximately $2,523,289 in the Park Improvement Funds to fund certain park related projects. The Park Improvement Zones (Zones) have recently been changed from three zones totwo Zones that encompass two geographic areas within the City's boundary. There is also a Community Wide Park Improvement Zone. The Zones were originally established by the City Council in 1986 to account for the collection of park fees in lieu of land dedication, consistent with the Quimby Act for residential subdivisions. The fund also includes fees collected from apartments, commercial, industrial, and institutional buildings (unless exempt). The City Council adopted a policy in which 60% of the fees collected in the Park Improvement Fund would be used for neighborhood park facilities and 40% for community park facilities. Funding from the Park Improvement Fund can only be used for improvement projects that are located within the boundaries of the geographic area defined by the individual Zone. However, funding from the Community Wide Zone can be used for park facilities and improvements that benefit the City as a whole. These typically include projects at AVCP or other projects that provide equal benefit to all residents. It should be noted however, that funding through the Park Improvement Fund is one-time money and will only be replenished by future development projects within the City. Currently, there is a balance of approximately $2,500,000 in the Community Wide Park Improvement Fund (Fund 2010). However, there are several projects that staff feels should be considered prior to this project. For instance, staff has obtained plans to install lighting at the soccer and softball fields. The estimated cost for this work is $2,250,000. Additionally, there is a need to renovate Arroyo Vista Recreation Center (AVRC) and gym, and potentially expand AVRC to add office space and exercise rooms. The cost for this work is estimated at $4,600,000. A Capital Improvement Program (CIP) has recently been presented to the City Council. This document identifies all future projects planned at AVCP and other City parks, facilities, Landscape Maintenance Districts and Open Space areas. The combined total for all projects at AVCP and AVRC is approximately $12,132,700. The FY 2017/18 budget for park maintenance operations approved by the City Council is approximately $2,866,041. This represents an increase of approximately 12.9%, as 3 Parks and Recreation Commission December 4, 2017 Page 4 compared to the FY 2016/17 adopted budget. Revenue generated from the Special Benefit Assessment, will generate an estimated $797,100, and it is anticipated that the General Fund will be required to supplement park maintenance operations by approximately $2,043,941. The Special Benefit Assessment is paid by property owners that reside within the City limits for park maintenance operations. The City fund for these assessments is the Park Maintenance Assessment District Fund (2390). As mentioned previously, the Park Improvement Funds are used to fund certain one-time park improvement projects and the replacement of certain park equipment as part of the park maintenance budget. As mentioned previously, the splash pad would cost approximately $54,000 annually to operate and maintain during the first three years and it is estimated that maintenance costs will increase to approximately $64,000 after the first three years. However, any increases in park maintenance operations will require additional funding from the General Fund to support such operations. There may be an opportunity to generate a portion of the revenue needed to sustain the splash pad through paid admission or rentals of certain facilities, such as gazebos. However, staff does not feel that paid admission for a facility of this size is appropriate. Generally agencies charge for admission in larger facilities, such as a community pool or large spray park. These facilities require a large number of staff to operate, such as lifeguards, facility attendants and admission staff. Staff estimates that rentals would only cover approximately 25% of the needed revenue. Therefore, staff does not recommend building a splash pad at AVCP, or another park in the City at this time. It should be noted that Moorpark Unified School•District (MUSD) is currently looking at the option of building a pool on the High School property. The City has made a commitment to MUSD to provide a portion of the funding required to build the pool. In exchange, MUSD will open the pool for use by the public during the summer months. Additionally, MUSD will provide a recreational component to the pool design. Staff believes that this pool would provide a benefit to the community and provide a similar amenity to the splash pad. STAFF RECOMMENDATION Recommend to the City Council that a splash pad should not be considered at AVCP or any other City park at this time. Attachment: Agenda report from the February 2, 2015 Parks and Recreation Commission meeting (Item 8.A) 4 ATTACHMENT 1 - ITEM 8.A. FEBRUARY 2, 2015 P&R COMMISSION MEETING ITEM 8.A CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: January 29, 2015 (Meeting of February 2, 2015) SUBJECT: Consider Location for Splash Pad at Arroyo Vista Community Park (AVCP) BACKGROUND The Parks and Recreation Master Plan prepared by Moore lacofano Goltsman, Inc. in . 2009, identifies deficiencies as they relate to park grounds and infrastructure. Section 3.7 of the Master Plan, Facility Needs Analysis, identifies a list of park facilities that were requested by the community and that reflect the current trends in park and recreation facility development established by the National Recreation and Parks Association (NRPA). According to Table 3.1 of the Master Plan, a splash/water play pool (splash pad), is a facility that is desirable and should be available to the residents of Moorpark. With a current population size of 35,000 residents, the City of Moorpark should have two splash pads within the City park system per NRPA standards. In recognition of this recommendation, a water spray attraction has been on the City Council's adopted Goals and Objectives for several years. It is listed in the current document, approved May 21, 2014, under Section V: V. Reinforce and enhance Moo►park's attractive community character and safeguard it's desirable resources 7. Select location, design, and construct a water spray attraction at one or more selected City parks." On August 26, 2013, staff presented to the Parks and Recreation Commission (Commission) a list of criteria that should be considered when evaluating possible locations for a future splash pad, such as visibility, parking, environmental exposure, existing facilities, etc., and the Commission determined that Arroyo Vista Community Park (AVCP), Tierra Rejada Park, Peach Hill Park, College View Park, and the downtown area on High Street were the locations that should be considered for this type of amenity. 5 Parks and Recreation Commission February 2, 2015 Page 2 On September 28, 2013, the Commission took a tour of the five proposed locations and on November 4, 2013, the Commission determined that AVCP would be the preferred location for a splash pad and that several areas surrounding the Arroyo Vista Recreation Center (AVRC) would be the preferred locations for the splash pad. The Commission also agreed that College View Park would be a suitable location, but could not recommend this location until a determination has been made regarding the proposed development of a fire station by the Ventura County Fire Department on the north side of the park. In addition, the Commission felt that a splash pad would be appropriate on High Street if this use could be incorporated into the overall design and circulation concept for the future redevelopment of the downtown area. However, due to the uncertainty of City owned properties on High Street, the Commission felt that this area should be considered at a future date. It should also be noted that during the November 4, 2013, Commission meeting, the Commission requested additional information on the different types of water spray features and confirmation on the type of water feature being considered. Due to the differences in installation and infrastructure costs, overall maintenance and staffing costs, and certain potential liabilities, staff feels that a `splash pad', as opposed to a `water park', is the type of feature being considered at this time. The two water spray features differ as follows: According to Wikipedia, "A splash pad is a recreation area, often in a public park, for water play that has little or no standing water. This is said to eliminate the need for lifeguards or other supervision ..." According to Wikipedia, "A water park is an amusement park that features water play areas, such as water slides, splash pads, spraygrounds (water playgrounds), lazy rivers, or other recreational bathing, swimming, and barefooting environments." The major difference between the two types of water spray features is in regards to the water level of the water feature. Splash pads generally do not have standing water, thus do not require supervision. Water parks are generally larger water features, with water depth commonly exceeding 12" and require higher infrastructure costs, staffing and supervision per current Health and Safety Code requirements. DISCUSSION On March 3, 2014, staff presented to the Commission several locations that could be considered for the future location of the splash pad at AVCP. The sites were selected based on recommendations by the Commission during the November 4, 2013, meeting, as well as standard design criteria such as visibility, available parking, proximity to existing facilities, circulation, and future proposed uses, particularly as they relate to the areas adjacent to the recreation center. The future uses are shown on Attachments 1 6 Parks and Recreation Commission February 2, 2015 Page 3 through 5 and consist of an aquatic center, the expansion of the AVRC gym and a recreational trail system. They are identified below with the related objectives approved by the City Council for FY 2014/15. IV.B.1. Consider options for funding construction and maintenance of a community aquatic facility. The original master plan for AVCP included an aquatic facility located south/east of the AVRC gym. The approximate location of the facility is where the existing tennis courts are currently located. However, in 2002, the City Council approved a conceptual plan, prepared by Martinez Amador Architects, Inc., for the aquatic facility. The approved facility location encompasses the majority of the area on the east side of AVRC, between the recreation center and parking lot B. Due to budgetary constraints, primarily related to long term maintenance costs, the project was postponed until a partnership could been established with a local interest group that would commit to the long term maintenance of the facility. The aquatic facility included a competition lap pool, a small wading pool for young children, and an auxiliary restroom/concession building. It should be noted that the splash pad that is being considered in this report is not intended to replace the future aquatic facility planned for AVCP in the future. IV.C.1. Expand Arroyo Vista Community Park gym. The plans and specifications for the gym expansion project were completed in 2007. The project generally consists of the expansion of the gym area to include a second full basketball court and bleachers, and encompasses the area east of the existing gym. V.A.19. Upon formal approval of grant funding, complete design and construct multi-use trail and road widening and install outdoor exercise equipment at Arroyo Vista Community Park (AVCP). The City recently had plans and specifications prepared for the bicycle trail extension from the pedestrian bridge on the east end of the park, to the connection of the existing bicycle path north of AVRC along the access road, as well as a one mile recreation trail that extends around the perimeter of AVCP. The plans and specifications were approved by City Council on February 5, 2014, and the City has been awarded a Land and Water Conservation Fund grant from the National Park Service in the amount of approximately $500,000 to complete this project. The following options were presented to the Commission on March 3, 2014: Option A (Attachment 1): The splash pad is located south of the multi-use court and east of the tennis courts. 7 Parks and Recreation Commission February 2, 2015 Page 4 Option B (Attachment 2): The splash pad is located where the future pool site is located, north of the multi-use court. Option C (Attachment 3): The splash pad is located where the multi-use court is currently located. Option D (Attachment 4): The splash pad is centrally located between the gazebo and tot lot. Option E (Attachment 5): The splash pad is located north of the Arroyo Vista Recreation Center (AVRC). Staffs recommended option for the splash pad location at that time was Option D. Staff preferred Option D due to its location to compatible uses, such as the picnic pavilion and playground, and due to the fact that there is ample parking within close proximity. Staff also preferred this option as it exhibited the least impact on current uses or future amenities. The Commission recommended Option E. The Commission preferred this option due to the fact that the splash pad would be highly visibility as visitors entered the park and was within close proximity to the restroom facilities at AVRC, as well as the future pool location. Staff did not feel that this option was ideal, as it would impact recreational programming, since this area is used on a regular basis by many camp programs, and it would over-use the space once the pool area was built-out. Staff also felt that the splash pad would impact parking needed for the recreation center within Lot A, and it would limit staffs options to expand AVRC if warranted in the future. However, after further analysis, it is staffs opinion that all the options presented to the Commission on March 3, 2014, could ultimately create potential future conflicts with the amenities planned for the areas immediately surrounding AVRC, such as the future aquatic facility and expansion of the gym. In addition, staff feels that the area to the north of AVRC should be preserved, as there may be a need to expand AVRC in the future for additional office space or possibly a teen center. In addition, although the conceptual plans for the proposed pool were approved by the City Council in 2002, current trends in pool programming may necessitate a different location for the aquatic- center, as the original layout and amenities may not be adequate to meet the needs of the community. These factors will need to be re-evaluated if the aquatic center comes to fruition. For these reasons, staff does not recommend the installation of the splash pad at any of the areas surrounding AVRC at this time, as it would conflict with existing and future uses, and create too much congestion around AVRC, particularly after the proposed projects are built-out. In consideration of these factors, staff has determined that an area at the east end of the park, south west of the Pepper Tree Pavilion would make the ideal location for the 8 Parks and Recreation Commission February 2, 2015 Page 5 future splash pad (See Attachment 6, Option F). This site is large enough to accommodate the splash pad and the necessary equipment enclosure. It allows ample room for expansion of the splash pad and parking, if warranted in the future, and there are no use conflicts with future projects. In addition, the area is within close proximity to existing amenities, such as restrooms, shade trees, a large picnic pavilion with barbecues, a playground and a concession building, as well as ample parking. The area also allows for the opportunity to install additional shade structures that could be rented to generate a source of revenue, as well as additional barbecues and picnic tables. Staff has contacted several manufacturers that specialize in the construction of splash pads and has determined that on average, a mid-size splash pad is typically located within an area approximately 2,500 square feet (s.f.). The industry standard is one user for every twenty-five square feet. Based on this information, a 2,500 s.f. splash pad can accommodate up to approximately 100 users at any given time. Staff has also determined that the structure that houses the pumps and filtration equipment vary in size, but generally consist of a walled structure approximately 15' x 20'. This size will generally accommodate three pumps with accessory equipment, such as filters and piping. Staff has graphically represented the splash pad options shown in Attachments 1 through 6 utilizing these sizes as a general guide for discussion purposes. It should also be noted, that along with the splash pad, a certain amount of space needs to be provided for accompanying structures and amenities, such as a shade structures, picnic tables, shade trees and walkways. In addition, current State code requires that a recirculating water system, where the water source is filtered and treated in underground storage tanks and recycled back through the system for use in the facility, are utilized for this type of amenity. STAFF RECOMMENDATION 1. Recommend to the City Council the splash pad location at the east end of AVCP as described in the staff report. Attachments: 1. Option A 2. Option B 3. Option C 4. Option D 5. Option E 6. Option F 9 „,„„r„.....0.`` ARROYO VISTA COMMUNITY PARK ATTACHMENT 1 ,,!4„ PROPOSED SPLASH PAD LOCATION OPTION 'A' -1 `'4� s. t ;1111.. t i , A�IR A S{3y� 9•; A* w,�'-+ i�ti i '.- I a.e.1' ��.4:4:-1-1:;- '� i' � - 1. • t , :.... 1� � Y V f ,.4.- 4 r', } �$.-r n t FIA,... FUT,RU BICYCLE PATH F � / ' . . F�� ;5c1 CGESS Rpgp �� ;t.- ..0QraV;'-r 4E�' .. *�' - �- . __ * .-R` .,ii ate- , t, ' ;. ' 4 0- 111111 m n , .1,,,. '••gill)4°1 -�t� ` FUTURE POOL � �� ,_� ,v,” # /iz. LOCATION /�� / /j . ;) • Y o- K !AVRC ice, ///, f 'T • 'Ail;. 40#4=' "_ L ‘,1-.74t, : �\ 1 _ �a MUL I-USE lk FUTURE I k ' i \ WALKWAY `�/ �it C T /. 4 TO SOFTS v -n °y Jam•,, ‘10.04% =3Y�„as'i-``�1�� i'.11 q �tj, I. / _ ^ • ., ! ' FUTURE FITNESS/�!� � - i• '! � � R .' ;�,,' LOOP TRAIL Virte .� 14 r YG•�UND �E - a .y rc c4` or- t . - - PROPOSE) PLASH PAD LOCATION , 4t. ..f" W/SHADE S "UCTURE & PICNIC TABLES J_,-�"� 4'' . ,.. 1 ,%. _ PROPOSED S PLAS "414 EQUIPMENT ENCLOSURE City of iMoopark oii. %\ t 799 MOORPARK AVE ( ii� MOORPARK CA,93021 Siii PREPARED BY: JEREMY LAURENTOWSKI :CITE 1"=300-0"(APPROX.) PARKS AND RECREATION DIRECTOR IIIiE February 26,2014 e `'m ARROYO VISTA COMMUNITY PARK ATTACHMENT 2 rr�� PROPOSED SPLASH PAD LOCATION OPTION 'B' Fes. ,_,'�, '- d ,,--flat `iP}�Tkv y,• T` •t : �� r y,1` 1 1 41 g y.�: w., i t K. i 4 k 1 it „'S n s, t o tr'1"4 l. ., F tom- � — I r+ 4 'i_ "^� *b .''.i '*-'r _ e s' FUTURE BICYCLE PATH I ; " . .OPOSED SPLASH - - - 4°�i4 LOT LT sr6 ' n,. LOCATION W/SHADE- STRUCTURE & PICNIC y a ,,. 1 414' TABLES , „ ,� 1 14 ••••• .16 T ' FUTURE.POOL- ur 1,. a \ .� ,,. 1 . r ' _ f'..1 LOCATION x �lsl / - 3,� :7' - VRC ' ,_ i k aY� � - _ Fir • } Y, �A,;'' :. ` r .rsA1 ` TAULtl-USE ,� r . ' 1 .4,i4',.;•?''''' 3, \ . FUTURE I r .� '1- 1, \COUi\T \ WALKWAY ., # d" fC;Y `1 R� T FT g 4 + � � s O SOFTBALL FIELDS �' „S 'r'� FUTURE FITNESS NT I - , I ,.,.. 1_ LOOP TRAIL • '54.'''L '''Sr- '''''''''' - -,. -', ' ,, NI.I.'- OURI1S V, ' PROPOSED SPLAS PAD 9 EQUIPMENT ENCLO' , RE 1 City of S loopark Ills F/=� I 799 MOORPARK AVE SIE MOORPARK CA,93021 PREPARED BY: JEREMY LAURENTOWSKI :CUE 1"=300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR MITE February 26,2014 „rte. ATTACHMENT 3 ARROYO VISTA COMMUNITY PARK =off ,,.a PROPOSED SPLASH PAD LOCATION cs, OPTION 'C' rte 7 , ,..----.-•,-;.-,---- ,,..„--•,... -?-- 'y1q”.•r ;, i d' + 6 ilty T � tj +. -�.,,.. � .;..!1 `' I• .,..-1.;:=,,,,' • �e�. K ;' plrAtr� -- -_ FUTURE BICYCLE PATH vy.,T/ — �,r ,tits ' FUTURE POOL '% '� �T/J� Ft :.,. it:Vi 7 , . ,, - LOCATION , r;.7./.. /� B� / E '' /////)'''?:':'r.'./t:',.!''.1•'/Y:///,'"""'''. . :':.\.._...-,....r.,..-,,,,r,:,'.' ,..,..._ '___._,. :, .4 j, r .:a .• A .4:56.:, � ♦ -- ' r� ,ION ' ':1 i' :i 4 p.� --t :1)3;1; V, r� — FUTURE .. e 4,, :1,, �r"'� ®1tWALKWAY 1a?ry �I � i $ ��. 4 : ?�C ten= \ TO SOFTBALL,f? ,t7 �? ION — FUTURE FITNESS �"'z +. j�L y. eJ LOOP TRAIL x� $ .� _ e. ..YG UND 'Ti`!' • , tr ,,� •URTS PROPOSED LASH PAD LOCATION j3 -f:. ,Ty : ::' '1d ''' ' ' : W/SHADE STR\ TURE & PICNIC TABLES .z ,, ! PROPOSED SPLA D-< ,\ � t EQUIPMENT ENCLOS • City of Moopark 11171 %\ ,tiif 799 MOORPARK AVE gia MOORPARK CA,93021 PREPARED BY:JEREMY LAURENTOWSKI ICALE 1"=300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR 111E February 26,2014 • ATTACHMENT 4 P. -4, ARROYO VISTA COMMUNITY PARK ��. PROPOSED SPLASH PAD LOCATION M OPTION 'D' • yl'._ � . � . _„ _, 3 �nP ` , — . �Y etii £i e 1 ch , , a_.,.3 x X* ,, ,n. •,, (,,tilt r" , j .. • _ paj ��cam" "$9 f..dmp-- , �. �/�/ , t��tiS. ;eviiy- ` FUTURE POOL �/%•/ `r .:_ ,, f LOCATION LOT B • �� r .�-+ urs F" ':.. �� FUTURE IM Re 1 N. _.:.. ISR.. �, WALKWAY PAtI �r t MULI USE i TO SOFTBALL k COURT i - C ‘,._'. N Pe SED SPLA ' ff 6 ', , k l LOT A r o_ i LOCATION W/SHADE ° �' ' ! A A. 4 % ` ,• STRUCTURE & PICNIC TABLES ,:,., ;...1-4:---,„'5,2' - : •''' . •-:''-: .-1 - • �y. � i '�, ` ,I�'�I ._ \____ PROPOS LIZ SPLASH PAD y IOURTS ` . i '.: ` ° -' EQUIPME 1 ENCLOSURE f4 FUTURE FITNESS t � 4 L i LOOP TRAIL �, City of 91�toopark Inn %=' �i0 799 MOORPARK AVEEia MOORPARK CA,93021 PREPARED BY:JEREMY LAURENTOWSKI IME 1"=300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR AM February 26,2014 `c ATTACHMENT 5 P,�r ARROYO VISTA COMMUNITY PARK Ii 7- PROPOSED SPLASH PAD LOCATION Tr OPTION 'E' ».'f � ;, bt! 'fel 1.` ' 1 \ ,: 'S A xl1 l hFy4��S� }. ...40`4. 10,A.� _ �'t'/ `,EQUIPMENTEN LO. F1:k..fail, �,'.#u � j;_. `t, ' '° ENC LO* - "_ _' UTURE BICYCLE PATH PROPOSED SPLASH '- access READ w ;- � • N%SHADE STRUCTURE 'l --------------7.... r // / / . .. &PICNIC TABLES �� e e� - 9,‘lt. l �,,_ ' r .i74 {' �` "/..'i"....,:-4" ` • ,p• 1, (\-v.,, ,,. -2y-.,-.:::-,,4.!,-- -_, �,. _ CC , '. 1'r. y q//�O� /�� q MTI . "T � . r. ,. l K • . ti // r I Iv s . 1 \ • _ \ fns ' e � q p . 4, ,, ` Y s rnjFUTURE I ' � " 1q' ' % % � CO RT 1t ,. ,,,:',::70N40''' 14 WALKWAY- TO SOFTS- m - FUTURE FITNESS � 6T A ,, LOOP TRAIL t <!I � k 9 G UND key„• , t . - �,' I'- t / of ;I 7 1' �' " •`'• • • • ' ; '\-..TNN,t'- OURTjS , —� j . - '' tl• - " City of toopark, NMI %\ ti 799 MOORPARK AVEiliai MOORPARK CA,93021 PREPARED BY:JEREMY LAURENTOWSKI SCALE 1"=300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR NATE February 26,2014 r ARROYO VISTA COMMUNITY PARK ATTACHMENT 6 _' PROPOSED SPLASH PAD LOCATION OPTION 'F' - EAST END • _ — — -_ �_.—_a d ` \- --! " r�F f,,�c +ray r FUT LO • OP TRAIL' * n h n 4V r tl r FUTUTRE PARKING LOT \ 1, s -- — EXPANSION _ ,nl (APPROX.50 STALLS) 04 - i- Yc . . TING - „ _itc 1 & - t STORAGE ` _ SOCCER FIELDS Ls EXISTING EXISTING FOOTBALL CONCE SIONS m FIELD 1 TOT I_uT j PAVILION • ` ' PROP(pSED SPLASH PAD 1� _ EQUIPMENT ENCLOSURE` ,,. ,. _PROPOSED SPLASH PAD LOCATION W/SHADE :!• i;, STRUCTURES/BBQ'S & PICNIC TABLES rr s lc 0• / f\ .,o-, i. ) iii FUTURE LOOP TRAIL 0 ,. � .k — -I e4 ?+ • w it ( ii 0/MOOJhll/\ 'Min :' �, LM PREPARED BY:JEREMY LAURENTOWSKI BCALE 1"=300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR BATE October 24,2014 15 ITEM 8.B. MOORPARK CITY COUNCIL AGENDA REPORT TO: The Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director BY: Stephanie Anderson, Recreation Services Manager DATE: November 28, 2017 (Meeting of 12/4/17) SUBJECT: Consider Recreation Programs Cost Recovery Summary Fiscal Year 2016-2017 BACKGROUND On January 18, 2012, the City Council approved the Recreation Programs and Services Cost Recovery Policy (Policy.) Although the Policy was revised in 2016 to include certain Active Adult Center programs and was renamed "Recreation and Active Adult Programs and Services Cost Recovery Policy", this report will include only Recreation Division programs. The Policy defines costs, revenue sources, program categories, and recovery levels. Costs currently reported include direct costs (costs charged to the programs' line item budget and part-time staff costs) and indirect costs (full-time staff costs and overhead costs such as facility use and general department supplies.) Each program offered by the Recreation Division is assigned a program category, based on factors including type, purpose, and program structure. Program categories are each placed into a recovery level. There are five recovery levels, ranging from level 1 (high subsidy) to level 5 (minimal subsidy). The Policy establishes both the minimum cost recovery and target cost recovery requirements for each program category. Both the minimum and target amounts are noted in the cost recovery summaries in this report. Programs are expected to reach their minimum recovery goal within a period not to exceed one year. Programs that are unable to meet the minimum cost recovery will be reviewed for consideration of appropriate action, including restructuring or eliminating the program. The City Manager is also authorized to exclude individual programs from the requirements of the Policy. 16 Moorpark Parks and Recreation Commission December 4, 2017 Page 2 The Policy requires an annual reporting to the Parks and Recreation Commission and Moorpark City Council, including whether programs met their cost recovery goals. Attached for reference is the Policy. DISCUSSION This report serves as a financial summary of Recreation Division programs for the fiscal year 2016-2017. The seasons included are Summer 2016 (June through August), Fall 2016 (September through November), Winter 2017 (December through February), and Spring 2017 (March through May). Included in this report are financial summaries for each program, including comparison figures from the prior two fiscal years; a summary listing of programs based on their status of meeting cost recovery goals; and staff recommended action plans for those programs not meeting their minimum recovery goals. All figures in this report are rounded to the nearest dollar. The full-time staff costs for the 2016/2017 fiscal year programs are estimated and based on the percentage of staff time spent on each program. Cost Recovery Goal Summaries Programs meeting target Programs meeting minimum Programs not meeting cost recovery goal cost recovery goal minimum cost recovery goal 3rd of July Fireworks Halloween Fest N Films Movies in the Park Extravaganza Breakfast with Santa Teen Events Camp Moorpark Moorpark Has Talent Adult Basketball League Easter Egg Hunt Adult Softball League Community Yard Sale Recreation Classes Youth Basketball League Financial and Cost Recovery Summaries for Recreation Programs 3rd of July Fireworks Extravaganza Sunday, July 3, 2016 from 4:00 to 10:00 p.m. at AVCP. Admission $5.00 per person. Fireworks Extravaganza Financial Summary FY 15/16 FY 14/15 Participation 13,300 11,800 11,700 Revenue $71,246 $61,948 $63,133 Direct Costs $55,458 $49,842 $49,236 Indirect Costs F/T Staff $23,855 $17,047 $18,803 Overhead Costs $1676 $2,340 $1,881 Total Costs $80,989 $69,229 $69,920 Gross Profit / (Loss) $15,788 $12,106 $13,897 Net Profit/ (Loss) ($9,743) ($7,281) ($6,787) 17 Moorpark Parks and Recreation Commission December 4, 2017 Page 3 Cost Recovery summary (Category: Community Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 25% 100% Percent Division Indirect Costs Recovered 62% 0% 25% Minimum Recovery Met: Yes Target Recovery Met: Yes Movies in the Park Friday, July 22 and August 5 from 7:00-10:00 p.m. at Peach Hill Park. Free admission. Movies in the Park Financial Summary FY 15/16 FY 14/15 Participation 750 Not offered Not offered Revenue $282 Direct Costs $1 ,788 Indirect Costs F/T Staff $2,756 Overhead Costs $175 Total Costs $4,720 Gross Profit / (Loss) ($1,506) Net Profit/ (Loss) ($4,437) Cost Recovery summary (Category: Community Event) Recovered Minimum Target Percent Direct Costs Recovered: 16% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: No Target Recovery Met: No Halloween Fest N' Films (formerly Trick or Treat Village) Saturday, October 29, 2016 from 5:00 to 8:30 p.m. at AVCP. Free admission to movie; small fee for activity wristbands. Halloween Event Financial Summary FY 15/16 FY 14/15 Participation 100 325 300 Revenue $1,562 $2,211 $4,605 Direct Costs $2,218 $1,739 $2,952 Indirect Costs F/T Staff $8,059 $6,771 $7,226 Overhead Costs $339 $857 $891 Total Costs $10,615 $9,367 $11,069 Gross Profit / (Loss) ($656) $472 $1,653 Net Profit I (Loss) ($9,054) ($7,156) ($6,464) 18 Moorpark Parks and Recreation Commission December 4, 2017 Page 4 Cost Recovery summary (Category: Special Event): Recovered Minimum Target Percent Direct Costs Recovered: 70% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No Breakfast with Santa Saturday, December 17, 2016 with seatings at 8:30 a.m. and 10:00 a.m. at AVRC. Registration fee $10.00 per person, infants 1 and under free. Breakfast with Santa Financial Summary FY 15/16 14/15 Enrollments 204 157 199 Revenue $1,930 $1,530 $1,920 Direct Costs $3,865 $3,027 $2;089 Indirect Costs FIT Staff $3,874 $3,790 $3,485 Overhead Costs $256 $481 $394 Total Costs $7995 $7,298 $5,968 Gross Profit / (Loss) ($1 ,935) ($1,497) ($169) Net Profit/ (Loss) ($6,065) ($5,768) ; ($4,048) Cost Recovery summary (Category: Special Event): Recovered Minimum Target Percent Direct Costs Recovered: 50% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No Moorpark Has Talent Friday, March 17, 2017 from 7:00 to 9:00 p.m. at HSAC. Tickets $10.00 each pre-sale, $12.00 each at the door. Audition fee $10. Acts auditioned: 16. Total tickets sold: 239. Moorpark Has Talent Financial Summary FY 15/16 FY 14/15 Attendance 255 205 258 Revenue $3,862 $2,026 $3,744 Direct Costs $2,716 $1,000 $1,915 Indirect Costs F/T Staff $6,068 $5,404 $4,585 Overhead Costs $157 $340 $274 Total Costs $8,941 $6,744 $6,774 Gross Profit / (Loss) $1,146 $1,026 $1,829 Net Profit I (Loss) ($5,079) ($4,718) ($3,030) 19 Moorpark Parks and Recreation Commission December 4, 2017 Page 5 Cost Recovery summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered 18% 0% 100% Minimum Recovery Met: Yes Target Recovery Met: No Easter Egg Hunt Saturday, April 15, 2017 from 10:00 a.m. to 1:00 p.m. at AVCP. General admission wristband $5.00 each; all access wristband $10.00 each. Total wristbands sold: 500. Easter Egg Hunt Financial Summary FY 15/16 FY 14/15 Attendance 1,000 1,000 1,250 Revenue $4,190 $3,395 $3,376 Direct Costs $3,618 $3,255 $2,693 Indirect Costs F/T Staff $6,882 $5,085 $4,366 Overhead Costs $432 $644 $375 Total Costs $10,932 $8,984 $7,435 Gross Profit / (Loss) $572 $140 $6831 Net Profit/ (Loss) ($6,742) ($5,589) ($4,058) Cost Recovery summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered 08% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No Community Yard Sale Saturday, May 6, 2017 from 8:00 a.m. to 11:00 a.m. at AVCP. Free admission; vendor fee $15.00 per space. Total vendors: 30. Event closed early due to rain. Community Yard Sale Financial Summary FY 15/16 FY 14/15 Attendance 300 950 934 Revenue $480 $630 $630 Direct Costs $180 $164 $816 Indirect Costs FIT Staff $3,311 $2,571 $2267 Overhead Costs $124 $401 $189 Total Costs $3,615 $3,136 $3,272 Gross Profit / (Loss) $300 $466 ($186) Net Profit I (Loss) ($3,135) ($2,506) ($2,642) 20 Moorpark Parks and Recreation Commission December 4, 2017 Page 6 Cost Recovery summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered 9% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No Teen Events and Volunteer Program TEEN PROGRAMS: Summer 2016 to Spring 2017 Teen Events PROGRAM DATE Fee(s) PARTICIPANTS REVENUE DESCRIPTION Skate Night 6/11/2016 Free 0 $ - cancelled Skate Night 8/13/2016 Free 0 $ - cancelled Cupcake Challenge 7/16/2016 $10/team 0 $ - cancelled Cupcake Challenge 10/21/2016 $10/team 24 $ 60.00 Halloween theme Cupcake Challenge 2/11/2017 $10/team 24 $ 50.00 Valentine theme Cupcake Challenge 5/12/2017 $10/team 12 $ 30.00 Spring theme SUBTOTAL TEEN EVENTS 60 $ 140.00 Teen Workshops None offered $ - SUBTOTAL TEEN WORKSHOPS 0 $ - Teen Volunteer Days PROGRAM DATE Fee(s) PARTICIPANTS REVENUE DESCRIPTION Volunteer Day 6/25/2016 Free 0 $ - cancelled Volunteer Day 10/22/2016 Free 8 $ - Clean AVRC storage Volunteer Day 10/29/2016 Free 16 $ - Fest N Films Breakfast w/Santa Volunteer Day 12/16/2016 Free 11 $ - prep Volunteer Day 12/17/2016 Free 12 Breakfast w/Santa Volunteer Day 2/25/2017 Free 6 $ - Egg Hunt prep Volunteer Day 4/8/2017 Free 13 $ - Egg Hunt prep Volunteer Day 4/15/2017 Free 20 $ - Egg Hunt Volunteer Day 4/22/2017 Free 5 $ - Park Improvements SUBTOTAL VOLUNTEER PROGRAM 91 $ - GRAND TOTALS 151 $ 140.00 21 Moorpark Parks and Recreation Commission December 4, 2017 Page 7 General Teen Event Financial Summaries FY 15/16 FY 14/15 Participation (Total) 151 134 228 Revenue $140 $60 $496 Direct Costs $361 $314 $1,361 Indirect Costs F/T Staff $5,653 $21,786 $23,874 Overhead Costs $1,911 $3,308 $2,795 Total Costs $7,925 $25,408 $28,130 Gross Profit / (Loss) ($221) ($254) ($865) Net Profit/ (Loss) ($7,785) ($25,348) ($27,534) Cost Recovery summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 39% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: No Target Recovery Met: No Recreation Classes Recreation Classes Summer Fall Winter Spring Total FY FY 15/16 FY 14/15 Financial Summary 2016 2016 16/17 ' 2017 16/17 Classes Offered 152 113 83 111 459 461 479 Classes Run 92 73 46 67 278 312 303 Classes Canceled 60 40 37 44 181 149 176 Cancelation Rate 39% 35% 45% 40% 39% 31.25% 36.4% Enrollments 486 448 361 488 1783 2153 2162 Revenue $41,660 $56,722 $51,558 $60,288 $210,228 $226,429 $222,211 Direct Costs $29,257 $41,168 $37,572 $43,936 $151,933 $159,519 $156,086 Indirect Costs 0 F/T Staff $12,819 $12,819 $12,819 $12,819 $51,276 $79,764 $76,124 Overhead Costs $4,796 $7,287 $4,642 $6,378 $23,103 $25,609 $21,603 Total Costs $46,872 $61,274 $55,033 $63,133 $226,312 $264,892 $253,809 Gross Profit / (Loss) $12,403 $15,554 $13,986 $16,352 $58,295 $66,910 $66,125 Net Profit/ (Loss) ($5,212) ($4,552) ($3,475) ($2,845) ($16,084) ($38,463) ($31,602) Cost Recovery summary (Category: Recreation Classes): Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 78% 75% 100% Minimum Recovery Met: Yes Target Recovery Met: No 22 Moorpark Parks and Recreation Commission December 4, 2017 Page 8 Camp Moorpark CAMP MOORPARK PROGRAM SUMMARY Summer 2016 through Spring 2017 Annual registration fee: $35/$25; theme park pass: $100 PROGRAM DATES HOURS DAIILY FEES Summer Camp Monday-Friday 7:00 a.m. Moorpark d 6/13- (46(46 6:00 p.m. $30-$57 Monday-Friday 7:00 a.m. Adventure Camp 6/13-8/16 (46 6:00 p.m. $27-$57 days) 10/3, 10/12, Fall Camp Moorpark 10/31, 11/21-23 8:00 a.m. $30-$42 (6 days) 6:00 p.m. Winter Camp Moorpark 12/27-30, 1/3-6, 8:00 a. .-m $30-$42 1/23 (9 days) 6:00 p.m. 3/13, 3/20-24, 8:00 a.m. Spring Camp Moorpark 4/14, 4/17 (8 6:00 p.m. $30-$42 days) Program held at AVRC,with off-site field trips during the summer. Camp Moorpark Summer Fall Winter Spring Total FY FY 15/16 FY 14/15 Financial Summary 2016 2016 16/17 2017 16/17 Participants (unduplicated) 323 64 57 61 505 449 387 Total Enrollments 4342 156 213 239 4950 4762 4,468 Average Daily Attendance 94.4 26 23.7 29.9 71.7 70.0 62.9 Revenue $196,028 $5,634 $7,230 $7,520 $216,412 $175,279 $151,581 Direct Costs $130,659 $4,361 $4,960 $6,181 $146,161 $134,167 $129,108 Indirect Costs F/T Staff $48,587 $1,383 $723 $1,095 $51,788 $75,710 $74,044 Overhead Costs $13,718 $965 $1,491 $1,257 $17,431 $21,373 $19,810 Total Costs $192,964 $6,709 $7,174 $8,533 $215,380 $231,250 $239,372 Gross Profit / (Loss) $65,369 $1,273 $2,270 $1,339 $70,251 $41,112 $22,473 Net Profit/ (Loss) $3,064 ($1,075) $56 ($1,013) $1,032 ($55,971) ($71,291) Cost Recovery summary (Category: Day Camps): Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 100% 50% 75% Minimum Recovery Met: Yes Target Recovery Met: Yes 23 Moorpark Parks and Recreation Commission December 4, 2017 Page 9 Adult Softball Leagues Men's divisions on Thursday nights and coed divisions on Friday nights. Games played at AVCP and PHP. Registration fee $425.00 per team. Summer Fall Spring Total FY FY 1516 FY 14/15 Adult Softball 2016 2016 2017 16/17 Teams 20 16 21 57 55 65 Players 337 258 309 904 896 1,069 Revenue $8,500 $6,800 $8,925 $24,225 $23,375 $27,625 Direct Costs $3,824 $3,412 $2,550 $9,786 $11,917 $13,785 Indirect Costs FIT Staff $5,209 $5,209 $5,209 $15,627 $12,091 $11,958 Overhead Costs $2,326 $2,845 $2,481 $7,652 $9,047 $10,787 Total Costs $11,359 $11,466 $10,240 $33,065 $33,055 $36,530 Gross Profit / (Loss) $4,676 $3,388 $6,375 $14,439 $11,458 $13,840 Net Profit/ (Loss) ($2,859) ($4,666) ($1,315) ($8,840) ($9,680) ($8,905) Cost Recovery summary (Category: Adult Sports Programs): Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 62% 75% 100% Minimum Recovery Met: No Target Recovery Met: No Adult Basketball Leagues Monday and Thursday nights, games at AVRC. Registration fee $375.00 per team in Summer/Fall/Spring, $325 per team in Winter. Summer Fall Winter Spring Total FY FY 15/16 FY 14/15 Adult Basketball 2016 2016 16/17 2017 16/17 Teams 14 14 14 12 54 54 54 Players 132 135 139 119 525 549 510 Revenue $5,250 $5,250 $4,550 $4,500 $19,550 $19,550 $19,550 Direct Costs $1,738 $1,709 $1,440 $1,816 $6,703 $6.742 $5.392 Indirect Costs F/T Staff $3,861 $3,861 $3,861 $3,861 $15,444 $12,780 $10,696 Overhead Costs $1,600 $1,594 $1,601 $1,908 $6,703 $9.493 $7.603 Total Costs $7,199 $7,164 $6,902 $7,585 $28,850 $29,015 $23,690 Gross Profit / (Loss) $3,512 $3,541 $3,110 $2,684 $12,847 $12,808 $14,158 Net Profit/ (Loss) ($1,949) ($1,914) ($2,352) ($3,085) ($9,300) ($9,465) ($4,140) 24 Moorpark Parks and Recreation Commission December 4, 2017 Page 10 Cost Recovery summary (Category: Adult Sports Programs): Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 58% 75% 100% Minimum Recovery Met: Yes Target Recovery Met: No Adult Soccer Leagues Adult soccer leagues were not offered during the 2016/2017 fiscal year. Not FY 15/16 FY 14/15 Adult Soccer offered Teams 25 41 Players 373 609 Revenue $8,750 $10,470 Direct Costs $4,688 $7,350 Indirect Costs F/T Staff $7,014 $9,642 Overhead Costs $3,754 $5,595 Total Costs $15,456 $22,569 Gross Profit / (Loss) $4,062 $6,720 Net Profit/ (Loss) ($6,706) ($8,517) Youth Basketball League Saturdays games with weekly practices. Games and weekly practices at AVRC. Registration fees $79.00 to $94.00 per player. Summer Fall Winter Spring Total FY FY 1516 FY 1415 Youth Basketball 2016 2016 16/17 2017 16/17 Enrollments 131 138 190 143 602 596 542 Revenue $10,979 $11,533 $16,686 $12,742 $51,940 $49,513 $41,209 Direct Costs $6,061 $5,600 $8,418 $6,390 $26,469 $27,390 $20,744 Indirect Costs F/T Staff $5,446 $5,446 $5,446 $5,446 $21,784 $16,916 $17,523 Overhead Costs $3,103 $3,369 $4,621 $3,807 $14,900 $20,193 $15,318 Total Costs $14,610 $14,415 $18,485 $15,643 $63,153 $64,499 $53,585 Gross Profit / (Loss) $4,918 $5,933 $8,268 $6,352 $25,471 $22,123 $20,465 Net Profit/ (Loss) ($3,631) ($2,882) ($1,799) ($2,901) ($11,213) ($14,986) ($12,376) 25 Moorpark Parks and Recreation Commission December 4, 2017 Page 11 Cost Recovery summary (Category: Youth Sports Programs): Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 69% 50% 75% Minimum Recovery Met: Yes Target Recovery Met: No Staff Recommended Actions for Programs Not Meeting Minimum Cost Recovery Goals Movies in the Park This new event was highly successful, with 750 total attendees. However, the only revenue source utilized was food sales, which was insufficient to raise the revenue needed to meet the minimum cost recovery requirement. For the 2017 event, staff implemented a sponsorship program, which raised over $1,300. It is anticipated that sponsorships will increase, and the program will be able to meet the minimum cost recovery requirement in the future. Teen Events Overall, teen participation increased this year. However, the participation increase in teen events for which fees are charged was not sufficient to bring in enough revenue to meet the minimum cost recovery requirement. Staff will continue to focus on building teen programs and exploring other new recreational programs for the teen population. Adult Softball League Although the overall number of teams, and subsequently revenue, increased slightly this year compared to last year, the softball league has not been able to meet its minimum cost recovery requirement. The league has not met the minimum requirement for the past four years, due to a decline in team enrollment that began in the 13/14 fiscal year, as summarized in the chart below: Fiscal Year 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 #of Teams 83 81 67 65 55 57 Staff have worked to reduce the direct costs for the league. Overhead costs have been stable for the past two years. If costs remain stable, a minimum of 65 teams would be needed to meet the minimum cost recovery requirement for 2017/2018. Based on team enrollment from Summer 2017 (20 teams) and Fall 2017 (19) teams, it is unlikely the league will reach 65 teams for the 2017/2018 fiscal year (26 teams would need to participate in Spring 2018.) Based on enrollment trends for softball, staff will work on implementing new and additional sports programs and leagues in order to defray the full-time staff costs associated with each sports program. With less overhead costs, the softball league should be able to meet the minimum cost recovery requirement with the number of teams that have been participating for the past two years. • 26 Moorpark Parks and Recreation Commission December 4, 2017 Page 12 Adult Basketball League The basketball league was able to meet its minimum cost recovery requirement two years ago. However, it did not meet the minimum this year or last year, as a result of increases in both direct and indirect costs, but no correlating increase in revenue. If costs remain stable, the league would need at least 60 teams per fiscal year to meet the minimum cost recovery requirement. Registration trends indicate it is unlikely enrollments will increase to this number, therefore, like softball, staff will work on implementing new and additional sports programs and leagues in order to defray the full-time staff costs associated with each sports program. STAFF RECOMMENDATION Provide feedback on the cost recovery report and direct staff to present the report to the City Council. Attachment 1 — Recreation and Active Adult Programs and Services Cost Recovery Policy 27 ITEM 9.A. MINUTES OF THE PARKS AND RECREATION COMMISSION SEMI-ANNUAL PARK TOUR Moorpark, California November 4, 2017 A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was held on November 4, 2017, with the meeting called to order at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Morgan called the meeting to order at 9:06 a.m. 2. ROLL CALL: Present: Commissioners George Estrella, Jesse Norwalt, Thomas Pflaumer, Sandra Thompson, and Chair Steve Morgan. Staff Present: Parks and Recreation Director Jeremy Laurentowski and Landscape/Parks Maintenance Superintendent Jason La Riva. Recreation Services Manager Stephanie Anderson was present during the tour of the Arroyo Vista Recreation Center. 3. PUBLIC COMMENTS: None. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Chair Morgan announced that he attended the Haunted High Street event and that it was a good event and very popular. 5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS- AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: Commissioner Pflaumer requested a future agenda item regarding the splash pad. 6. PRESENTATIONS/ACTION/DISCUSSION: A. Parks Tour. Staff Recommendation: The Commission and staff toured and discussed the following parks in the order listed below: 1. Mammoth Highlands Park 28 P&R Commission Meeting • Park Tour— November 4, 2017 Page 2 The Commission and staff discussed the recent turf removal project and the installation of new drought tolerant landscaping. Staff also pointed out the need to replace the Mammoth Country sign and the high cost of poured-in-place surfacing and future funding concerns. 2. Miller Park The Commission and staff discussed potential uses of the open field turf area. Staff commented that the area is currently not used by the youth sports groups due to parking availability. The Commission discussed the option of a future dog park. 3. Tierra Rejada Park The Commission and staff toured the new pickleball courts and discussed the success of the decomposed granite pathways that were installed several years ago. The Commission commented that the trails are popular and well used. Staff commented that a project to improve access to the park facilities that will meet the requirements of the American with Disabilities Act (ADA) will be completed prior to the end of the fiscal year. 4. Arroyo Vista Community Park (Recreation Center and Multi-Use Court) The Commission and staff toured the Arroyo Vista Recreation Center and gym and discussed future revenue opportunities, improvements to the facility to encourage class participation, particularly related to rentals, exercise classes, dance classes, and improvement to the kitchen to increase community use. The Commission discussed the fact that Pine Crest School was closed and could be purchased to expand future recreational needs. The Commission and staff also toured the newly remodeled multi-use court. 5. Glenwood Park The Commission and staff discussed the fact that the 2-5 year old play structure at Glenwood Park was scheduled for replacement during the current fiscal year. The Commission • 29 P&R Commission Meeting Park Tour— November 4, 2017 Page 3 and staff discussed the desire to install new playground equipment that has a higher quantity of ADA compliant components, as well as the addition of a mommy-and-me swing. 6. Poindexter Park The Commission and staff toured the skate park and park grounds. Staff stated that there are no proposed improvements at this time. Following Item 6.A., Parks Tour, the Parks and Recreation Commission will continue their meeting at the Community Center located at 799 Moorpark Avenue. The Commission stated that overall the parks looked well maintained and that maintenance costs should not be increased. B. Consider Revised Rules of Procedure for Parks and Recreation Commission Meetings and Related Functions and Activities. Staff Recommendation: Adopt revised Rules of Procedure for Parks and Recreation Commission Meetings and Related Functions and Activities. Jeremy Laurentowski gave a brief overview of the changes to the Rules of Procedure for Parks and Recreation Commission Meetings and Related Functions and Activities (Rules). MOTION: Commissioner Thompson moved and Commissioner Estrella seconded a motion to adopt the revised Rules. The motion was carried by voice vote 5-0. 7. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of October 2, 2017. Staff Recommendation: Approve as presented. MOTION: Commissioner Thompson moved and Commissioner Pflaumer seconded a motion to approve the Consent Calendar as presented. The motion was carried by voice vote 5-0. 30 P&R Commission Meeting Park Tour—November 4, 2017 Page 4 8. ADJOURNMENT: The meeting was adjourned at 11:55 a.m. APPROVED: STEVE MORGAN, CHAIR Respectfully submitted: Jeremy Laurentowski, Parks and Recreation Director 31