HomeMy WebLinkAboutAGENDA REPORT 1993 0120 CC REG ITEM 08ITO:
FROM:
DATE:
SUBJECT:
BACKGROUND:
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MOORPARK ITEM �' r•
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
AGENDA REPORT
The Honorable City Council
Clerk
Meeting of
Lillian E. Hare, City
January 14, 1993 (CC
h/ CO II
f " 19q .3
By -
1/20/93)
CONSIDER CLASSIFICATION CHANGE FOR CLERICAL AIDE
IN CITY CLERK'S OFFICE TO CLERK TYPIST
The present Clerical Aide in the City Clerk's Office has worked for
the City for 2 1/2 years. The Clerical Aide position is an entry
level clerical position, the level at which the City hires High
School students to do closely supervised tasks, (mostly copying and
mailing). Initially the Clerical Aide in the City Clerk's Office
did copying and filing only but the scope of work for the position
has evolved to something much more than that over the past 2 1/2
years. The Clerical Aide has become familiar with the use of the
following computer software: (1) Word Perfect; (2) Label Maker; (3)
Questy's Optical Records Management Program; and (4) Munimetrix
(Clerk's Index).
Below is a listing of the Clerical Aide's responsibilities:
1. Switchboard relief.
2. Scanning and indexing into the Optical System. (This
requires manipulation of the computer program and typing
skill.)
3. Copying the agenda packet.
4. Filing.
5. Typing labels for new files and replacing old labels with
new ones. (This requires the manipulation of the
computer label program and typing skill.)
6. Computer search of the File Guide.
7. Computer search of the Clerk's Index for information
related to Council actions.
8. Typing of memos and notices. (In the absence of the
Deputy City Clerk, the Clerical Aide provides this
assistance.)
9. Completion of form letters using the merge function.
PAUL W. LAWRASON JR. SCOTT MONTGOMERY PATRICK HUNTER BERNARDO M. PEREZ JOHN E. WOZNIAK
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
PnrYed on Aegcied Pepsi
The scope of the Clerical Aide position has evolved to where the
Clerk Typist classification more accurately reflects the tasks
performed. With the resignation of the Records Clerk, there will
be a salary savings of approximately $1,300 this fiscal year. The
classification change will be funded from the salary savings
requiring no new budget appropriation for FY92/93.
RECOMMENDATION:
Approve Resolution No. 93-
Attachment: Resolution
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