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HomeMy WebLinkAboutAGENDA REPORT 2017 1206 CCSA REG ITEM 10E ITEM 10.E. CAL FOPnta ilfnptino /PI-o(, _ oil_______ MOORPARK CITY COUNCIL AGENDA REPORT By: 3 TO: Honorable City Council FROM: Sean Corrigan, City Engineer/Public Works Director 7-70. ` t Prepared by: Shaun Kroes, Program Manager DATE: November 17, 2017 (CC Meeting of 12/06/17) SUBJECT: Consider Amendment No. 17 to Agreement with Pacific Sweep LLC for Street Sweeping Services BACKGROUND/DISCUSSION On January 5, 2000, the City entered into an Agreement with Pacific Sweep for street sweeping services. Pacific Sweep sweeps City-owned streets, the Metrolink parking lots, and State-owned streets that are within the city limits (Los Angeles Avenue, Moorpark Avenue, and Walnut Canyon Road). The City receives reimbursement from the California Department of Transportation for State-owned streets swept by Pacific Sweep. The current Agreement with Pacific Sweep is set to expire on December 31, 2017. Future street sweeping costs may be reimbursed to the City from the City's franchise solid waste haulers. The City continues to negotiate the solid waste Franchise Agreements. Staff is requesting to extend the street sweeping Agreement an additional six months, to June 30, 2018, while the City's solid waste Franchise Agreements' negotiations continue. Staff is requesting that the City Manager be authorized to extend Pacific Sweep's Agreement an additional six months from December 31, 2017 to June 30, 2018. FISCAL IMPACT Amendment No. 17 will include the extension of street sweeping services until June 30, 2018. Compensation for this Amendment for services provided between January 1, 2018 and June 30, 2018 shall not exceed $58,350. The City's FY 2017/18 budget includes funds to cover the extension of street sweeping services. 396 Honorable City Council December 6, 2017 Page 2 STAFF RECOMMENDATION Authorize the City Manager to sign Amendment No. 17 to the Agreement with Pacific Sweep LLC for Street Sweeping Services, subject to final language approval by the City Manager. Attachment: Draft Amendment No. 17 for Street Sweeping Services 397 AMENDMENT NO. 17 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND PACIFIC SWEEP LLC FOR STREET SWEEPING SERVICES This Amendment No. 17 to the Agreement between the City of Moorpark, a municipal corporation ("City"), and Pacific Sweep LLC, a limited liability company ("Contractor"), for street sweeping services ("Agreement"), is made and entered into the day of , 2017. Whereas, on January 5, 2000, the City and Pacific Sweep entered into an Agreement for certain street sweeping services to be provided to City by Pacific Sweep; and Whereas, Amendment No. 1 to the Agreement extended the Term to December 31, 2010; Amendment No. 2 to the Agreement changed Contractor's name from Pacific Sweep to David S. Hopkins doing business as Pacific Sweep; Amendment No. 3 to the Agreement permitted storage of a street sweeping vehicle on City property and extended the Term to June 30, 2011; Amendment No. 4 to the Agreement extended the Term to December 31, 2011, Amendment No. 5 to the Agreement extended the Term to June 30, 2012; Amendment No. 6 to the Agreement adjusted the cost-of-living increase formula detailed in Section 111.13.4 of the Agreement from seven percent (7%) to five percent (5%), and extended the Term to December 31, 2012; Amendment No. 7 to the Agreement extended the Term to June 30, 2013; Amendment No. 8 to the Agreement extended the Term to December 31, 2013; Amendment No. 9 to the Agreement extended the Term to June 30, 2014, and incorporated Exhibit 'C', establishing a new curb-mile rate of $18.53; Amendment No. 10 to the Agreement extended the Term to December 31, 2014, and incorporated Exhibit D'; Amendment No. 11 to the Agreement extended the Term to June 30, 2015, and incorporated Exhibit `E'; Amendment No. 12 to the Agreement extended the Term to December 31, 2015, and incorporated Exhibit 'F'; Amendment No. 13 to the Agreement extended the Term to June 30, 2016, and incorporated Exhibit `G'; Amendment No. 14 to the Agreement extended the Term to December 31, 2016, and incorporated Exhibit 'H' ; Amendment No. 15 to the Agreement changed Contractor's name from David S. Hopkins doing business as Pacific Sweep to Pacific Sweep LLC and extended the Term to June 30, 2017 and incorporated Exhibit `I'; Amendment No. 16 to the Agreement upgraded security access at the Moorpark Public Services Facility to Key Card Access Control and extended the Term to December 31, 2017 and incorporated Exhibit `J'; and Whereas, the City Council declares its intention to further extend the Term of the Agreement from December 31, 2017 to June 30, 2018 and incorporate Exhibit 'K'. 398 Now, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section II., TERM, is amended by replacing this section in its entirety as follows: "The term of the Agreement shall be to June 30, 2018, unless sooner terminated as provided in Section IV, Part 24, Termination of Agreement." II. Section III., COMPENSATION, Part A, Contract Amount, is amended by replacing this section in its entirety as follows: "In consideration of the performance of this Agreement, the City agrees to pay to Contractor, and Contractor agrees to accept full satisfaction for the work done hereunder, the amount of compensation set forth in Exhibit 'A' and Exhibit 'K'." III. Remaining Provisions: Except as revised by this Amendment No. 17, all of the provisions of the Agreement shall remain in full force and effect. In Witness Whereof, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF MOORPARK PACIFIC SWEEP LLC By: By: Steven Kueny, City Manager David S. Hopkins, Owner Attest: Maureen Benson, City Clerk Attachment: Exhibit K • • Amendment No. 17 to Agreement between City of Moorpark and Pacific Sweep LLC Page 2 399 EXHIBIT K SCOPE OF WORK Contractor shall invoice the City a curb-mile rate of eighteen dollars and fifty-three cents ($18.53) based on the number of actual curb miles swept on a monthly basis. Compensation shall not exceed a maximum of fifty-eight thousand three hundred fifty dollars ($58,350.00) for the January 1, 2018 through June 30, 2018 service period, without a written Amendment to this Agreement executed by both parties. Amendment No. 17 to Agreement between City of Moorpark and Pacific Sweep LLC Page 3 400