HomeMy WebLinkAboutAGENDA REPORT 1994 0420 CC REG ITEM 08SITEM-8S,
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A G E N D A R E P O R T
C I T Y O F M O O R P A R IC
TO: The Honorable City Council �T
FROM: Jaime Aguilera, Director of Community Developmenf�
Deborah S. Traffenstedt, Senior Planner
DATE: April 14, 1994 (CC Meeting of 4- 20 -94)
SUBJECT: CONSIDER AMENDMENT OF HIDDEN CREEK RANCH PARTNERS (HCRP)
AGREEMENT AND PROFESSIONAL SERVICES AGREEMENT WITH
MICHAEL BRANDMAN ASSOCIATES (MBA) PERTAINING TO
PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT AND
PROVISION OF RELATED SERVICES FOR THE SPECIFIC PLAN NO.
8 PROJECT
Background
Subsequent to approval of the above referenced Agreements, the
preliminary archaeology investigation of the project site (Phase I
archaeological study) identified 22 archaeological sites. The
applicant has redesigned the proposed specific plan development
areas to avoid the majority of the archaeology sites; however,
there are six sites that would be impacted based on the current
land use plan, and must be tested to determine significance. The
required additional archaeological testing requires an amendment to
both the HCRP and MBA Agreements to reflect the total amount
budgeted for the EIR and technical studies.
Discussion
Phase II testing of six archaeological sites within the Specific
Plan No. 8 area must be completed in conjunction with preparation
of the draft EIR. A proposal from MBA and W and S Consultants is
attached. The total cost for Phase II archaeological testing is
$56,491.05 (which includes a W and S Consultants' charge of
$51,355.50 and a MBA handling fee of $5,135.55).
Since the current contract agreements with HCRP and MBA do not
include any money for Phase II archaeological testing, the HCRP
Agreement needs to be revised to reflect a revised total contract
amount, and the MBA Professional Services Agreement must be revised
to reflect a revised scope of work and total contract amount. The
total contract amount would be increased from $348,150.00 to
$404,641.05, based on the additional. cost for archaeological work.
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The Honorable City Council
April 14, 1994
Page 2
As a separate issue, a revision to Article XI, Miscellaneous
Provisions, Paragraph B (hold harmless provisions) of the Agreement
between the City and Hidden Creek Ranch Partners L.P. may be
required due to inadvertent omission of language. Staff is,
therefore, requesting that the City Council authorize the City
Manager to approve an amendment to Article XI, if determined
necessary, after consultation with the City Attorney.
Recommendation
Authorize the Mayor to approve an amendment of: 1) Agreement for
Preparation of An Environmental Impact Report and Provision of
Related Services for Specific Plan No. 8 Project and Related
Entitlements as Requested by Hidden Creek Ranch Partners L.P.
(HCRP), and 2) Professional Services Agreement with Michael
Brandman Associates (MBA) and Scope of Work for Preparation of an
Environmental Impact Report and Provision of Related Services for
Specific Plan No. 8. (The HCRP and MBA Agreements will be revised
to reflect the Phase II archaeological work to be completed and
increase in the total contract amount from $348,150.00 to
$404,641.05, and the hold harmless language in the HCRP Agreement
may be revised, if determined necessary by the City Manager after
consultation with the City Attorney, with final language as
approved by the City Manager.)
Attachments:
1. Letter from MBA dated 3 -21 -94
2. Scope of Work and Cost Proposal from W and S Consultants dated
3 -15 -94
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NONE
MEMO
Michael Brandman Associates
March 21, 1994
Ms. Deborah Traffenstedt
City of Moorpark
799 Moorpark Avenue
Moorpark, California 93021
RECEIVED
r
1994
City of Moorpark
Co,nm,mity Ueveloomert nPpartmer
I.".v ;", . , !! 1% • I'! uV1,t, • KI ��) 1. to , M" !i
SUBJECT: Phase II Archeological Testing at the Specific Plan No. 8 Project Site
Dear Ms. Traffenstedt:
At our meeting of March 2, 1994, Joe Simon and Dave Whitley of W and S Consultants,
subconsultants to Michael Brandman Associates (MBA), discussed the preliminary findings of their
Phase I archeological study. Based on preliminary field work, Joe Simon and Dave Whitley have
determined that there are 22 archeological sites within the project site that may be directly impacted
by the project. These sites are located primarily in the proposed Village 3 area.
At the March 2, 1994 meeting, Gary Austin of Messenger Investment, Co. requested that the City
of Moorpark consider phasing subsequent archaeological testing based on a modification to the
boundaries of Village 3. Mr. Austin requested that only those sites that would be directly impacted
by the revised Village 3 boundaries be investigated as part of the EIR analysis; the remainder of the
sites that would be in open space be surveyed subsequent to EIR certification. There are six sites
which have been identified.
We have attached for your review W and S Consultants' proposed scope of work and fees for the
Phase II archeological testing. The total cost for these services would be $56,491.05, which is
inclusive of MBA's handling fee. Should the City accept this scope of services, additional funds would
be required; there is inadequate funds remaining in the project's contingency budget ($11,025). It
is our understanding that City Council approval would be required to amend the contract for these
additional services.
If you have any questions regarding this request, please feel free to contact me at (714) 250 -5555.
Sincerely,
Dana C. Privitt - Arita, AICP
Manager of Environmental Services
DCP /j al:02260008.321
attachment
W and S CONSULTANTS /cultural resources management studies
March 15, 1994
Mr. Jonathan Freeman
Michael Brand man Associates
2530 Red Hill Avenue
Santa Ana, CA 92705
r
RE: Scope of Work and Cost Proposal for Phase II archaeological testing of
six (6) sites within the Hidden Creek Ranch Specific Plan Area, Moorpark,
Ventura County, California.
Dear Jonathan:
As per your request, enclosed please find a Scope of Work (Exhibit A) and
Cost Proposal (Exhibit B) for Phase II archaeological testing of six (6) sites
within the Hidden Creek Ranch Specific Plan Area, Moorpark, Ventura
County, California. This cost proposal is specifically for Phase 11
archaeological testing of those sites that may be directly impacted by the
current Hidden Creek Ranch Specific Plan concept. These sites are as
follows: CA -Ven -508, CA -Ven -1132, CA -Ven -1133, CA -Ven -1134,
CA -Ven -1135 and CA -Ven -1136.
The proposed Phase II archaeological testing program is intended to
provide site boundaries, determinations of site significance and
recommendations for the final disposition of all cultural resources
considered under this project. Further, Phase II testing can and often does
result in scientifically consequential information from and about a
resource. That is to say, Phase II testing can and often does result in
adequate and complete mitigation of potential adverse impacts to an
archaeological site ( Appendix K, CEQA 1986). Following such a
determination, a site would no longer be subject to conditioning or further
archaeological work. Alternatively, if any of the Hidden Creek sites are
judged to warrant Phase III Data Recovery (salvage) excavation prior to
project development, then the work conducted during the testing phase
(Phase II) will constitute a portion of any required Phase III Data Recovery
sample. The total cost estimate for Phase II archaeological testing of six (6)
sites within the Hidden Creek Ranch Specific Plan Area is $51,355.50.
2242 stinson street • simi valley, california 93065 • (805,581-3577
Page 2. (Phase 11 prop., cont'd. )
When conducting Phase 11 archaeological test excavations, it is almost
always preferable to conduct the entire testing program well in advance of
the completion of a Draft EIR. First, by having archaeological test
information available for incorporation in the EIR, final determinations of
site significance can be provided for each archaeological site and
recommendations for their final dispostion can also made.
In turn, Phase II (test level) archaeological investigations often result in
adequate mitigation of potential adverse impacts to a resource (CEQA,
1986). Following such a determination, a site is no longer considered a
preservation candidate and no further archaeological mitigation work
would be warranted. At that point, the site location would not be subject
to further conditioning in the EIR.
I hope this letter has served to adequately explain the benefits of
completing archaeological work slightly ahead of the EIR process. I also
hope that I haven't been too long- winded in the process... Please feel free
call us at (805) 581- 3577 if you have any questions or if we can be of
further assistance. Thanks.
Sincerely,
Joseph M. Simon
encls.
W and S CONSULTANTS/ cultural resources management studies
EXHIBIT A
SCOPE OF WORK FOR PHASE II ARCHAEOLOGICAL TESTING OF
SIX SITES WITHIN THE HIDDEN CREEK RANCH SPECIFIC PLAN AREA
MOORPARK, VENTURA COUNTY, CALIFORNIA r
SCOPE OF WORK: The proposed plan of work is intended to provide
Phase II archaeological test data necessary to adequately characterize
extant cultural deposits located within the project area. From these data,
determinations of site significance will be made on a site by site basis,
using California Environmental Quality Act criteria contained within Section
III, Appendix K, CEQA, Law and Guidelines, January 1986. In additon,
Federal criteria contained within Title 36, Part 60.4 (36 CFR 60.4), "Criteria
for Evaluation of Archaeological Sites and Historic Places ", Code of Federal
Regulations, July 1, 1989, will also be consulted and applied, as needed,
for additional evaluative criteria necessary for making individual
determinations of site significance.
Based on these determinations of site significance, recommendations will
be made to minimize and /or mitigate potential direct and indirect adverse
impacts to cultural resources that may be affected by the proposed project.
This scope of work has been devised in accordance with established
requirements for such a project.
Field and Laboratory Procedures for Archaeological Testing-
Field methods will consist of the careful surface reconnaissance of each
archaeological site in order to locate all diagnostic and worked artifacts, as
well as features and other cultural indicators (e.g. shell, bone, lithic
debitage, ceramics, glass; metal). Subsequently each surface artifact will be
mapped -in using a transit and transit - controlled surface collection of a
sample of all cultural remains will be accomplished. Following the surface
collection, subsurface testing within each archaeological site will be
initiated. This will involve the hand excavation of 1 x 1 meter test pits,
using 1/8 inch hardware cloth to screen all removed spoils. All recovered
cultural items will then be identified and bagged according to provenience
2242 stinson street • simi valley, california 93065 • (805) 581 -357^
Page 2. (Exhibit A. cont'd.)
for transport to the lab. Lab procedures will involve the cleaning,
classification, labeling and analysis of each recovered cultural item.
Analysis of the recovered cultural remains will involve: speciation and
tabulation of all faunal remains including both marine and terrestrial,
vertabrate and invertabrate specimens; classification of all lithic
specimens according- to regional and other applicable morphological
typologies, which will include an analysis of all lithic debitage as per lithic
reduction stages; use -wear analysis of all lithic specimens; classification of
all historic specimens; obsidian hydration dating (when applicable) and
radiocarbon (C14) dating of organic remains as determined necessary. Once
these data have been stabilized and the analysis of each site assemblage
has been completed, a final report on the testing program will be
completed. This will include chapters on environmental background,
cultural history, field methods, soil stratigraphy, artifact descriptions,
analysis and conclusions, determinations of site significance; and
recommendations for the final disposition of cultural resources considered
under the present project and for monitoring of grading where appropriate.
Recommendations concerning the final disposition of cultural resources
might include: preservation, a salvage excavation for Phase III data
recovery procedures, or if it is determined through Phase II testing that
scientifically consequential information has been obtained, it is possible
that test level investigation could serve as adequate mitigation of a
resource (Appendix K, Law and Guidelines, CEQA 1986). Additionally,
proper curation of the recovered artifacts at a local museum or on -site
repository will also be suggested in the recommendations. This
recommendation will be made in concert with the wishes of the project
applicant, Native Americans and the lead regulatory agency.
Test Excavation Sampling_ Concerns:
The sampling strategy to be employed during Phase II archaeological
testing has been developed on a site by site basis. Subsurface sample sizes
(quantity of test pits), therefore, have been tailored to each archaeological
resource in order to ensure that a statistically valid sample will been
obtained during the testing phase. This is a necessary prerequisite for the
derivation of valid statistical inferences from artifact assemblage data.
Page 3. (Exhibit A. cont'd.)
Although a statistically valid sample is one of the desired goals of
archaeological testing, care must be taken to ensure that recovery of such
a sample does not result in the removal of the majority of a resource. This
would be of paramount importance particularly when Phase, II testing
results suggest that a site is potentially eligible for nomination to the
National Register of Historic Places (NRHP). Therefore in keeping with the
statutory requirements for Phase II testing procedures, limited testing is
proposed for all of the archaeological resources - considered under the
present Istudy. Such a program of limited testing would involve a data
collection effort that should result in a minimal amount of disturbance to
the' resource, while at the same time resulting in definition of vertical and
horizontal boundaries and a determination of site significance, function and
chronology.
Proposed Phase II Subsurface Testing at Hidden Creek Ranch:
-Site-
- -No. of 1 z I Meter Test Units --
1.
CA -Ven -508 ------------------- -
- - - -- -_ - . - -- _.- 4
2.'
CA -Ven -1132 ----------------- - -
- - -- ----------- 5
3.
CA -Ven -1133 ----------------- - -
- - -- ----------- 4
4.
CA -Ven -1134 ----------------- - -
- - -- - - - -- -- 6
5.
CA -Ven -1135 ----------------- - -
- - -- -- -- - - -- - -- 26
6.
CA -Ven -1136 ----------------- - -
- - -- -- -- - - -- - -- 2
Total 47
W and S Consultants - March 15, 1994
W and S CONSULTANTS / cultural resources management studies
EXHIBIT B
COST PROPOSAL FOR PHASE II ARCHAEOLOGICAL TESTING OF
SIX SITES WITHIN THE HIDDEN CREEK RANCH SPECIFIC PLAN AREA
MOORPARK, VENTURA COUNTY, CALIFORNIA
Scope: Mapping of all sites and all excavations completed during the field
study; complete transit controlled surface collection of all cultural
materials; hand excavation of 47 1 x 1 meter test units - each of these test
pits will be excavated in ten centimeter arbitrary levels, using 1/8 inch
screen mesh to screen all removed spoils for artifacts; analysis of all
marine "and 'terres'trial faunal remains; analysis of lithic- materials and
obsidian hydration dating (ifwarranted); radiocarbon 04) dating (if
warranted); preparation of preliminary and final reports on the testing
procedures and results; and related`expert testimony or liaison; if
required. The following is a breakdown of costs for archaeological testing
services at: CA -Ven -508, CA -Ven -1132, CA -Ven -1133, CA -Ven -1134,
CA -Ven -1135 and CA -Ven -1136. These costs are provided on a site by
site basis, exclusive of report preparation costs which are inclusive of all
six (6) sites considered under the present Hidden Creek Ranch project.
Project costs:
1. CA -Ven -508
Fieldwork - labor:
(Hand excavation of 4 1 x 1 meter test units)
Crew labor - 12 mandays at @ $150 /day
Principal investigator - 2 mandays at @ $175 /day
(Surface collection and mapping)
Crew labor - 6 mandays at @ $150 /day
Lab and Analysis:
Crew labor = 4 mandays at @ $150 /day
Total
2242 stinson street • simi valley, california 93065 • (805) 581 -3577
$1,800.00
350.00
900.00
600.00
-------- -------
$3,650.00
Page 2. (Exhibit B. cont'd.)
2. CA -Ven -1132
Fieldwork - labor:
(Hand excavation 5 1 x 1 meter test units)
Crew labor- 15 mandays at @) $150 /day $2,250.00
Principal investigator - 3 mandays at P $175 /day 525.00
(Surface collection and mapping)
Crew labor - 6 mandays at @ $150 /day 900.00
Lab and Analysis - labor:
Crew labor - 5 mandays at v $150 /day 750.00
Total
---------------
$4,425.00
3. CA -Ven -1133
Fieldwork - labor:
(Hand excavation of 4 1 x 1 meter test units)
Crew labor - 12 mandays at P $150 /day
$1,800.00
Principal investigator - 2 mandays at @ $175 /day
350.00
(Surface collection and mapping)
Crew labor - 6 mandays at @ $150 /day
900.00
Lab and Analysis:
Crew labor - 4 mandays at L& $150 /day
600.00
Total
---------------
$3,650.00
4. CA -Ven -1134
Fieldwork - labor:
(Hand excavation of 6 1 x 1 meter test units)
Crew labor - 18 mandays at @ $150 /day
$2,700.00
Principal investigator - 4 mandays at @ $175 /day
700.00
(Surface collection and mapping)
Crew labor - 6 mandays at @ $150 /day
900.00
Lab and Analysis:
Crew labor - 6 mandays at on $150 /day
900.00
Total
---------------
$5,200.00
Page 3. (Exhibit B, cont'd.)
5. CA -Ven -1135
Fieldwork - labor:
(Hand excavation of 26 1x1 meter test units)
Crew labor - 104 mandays at @ $150 /day $15600.00
Principal investigator - 14 mandays at P $175 /day 2,450.00
(Surface collection and mapping)
Crew labor - 12 mandays at @ $150 /day 1,800.00
Lab and Analysis:
Crew labor - 14 mandays at La $150 /day 2,100.00
Total
--------- - - - - --
$21,950.00
6. CA -Ven -1136
Fieldwork - labor:
(Hand excavation of 2 1 a 1 meter test units)
Crew labor - 6 mandays at @o $150 /day
$900.00
Principal investigator - 1 manday at P $175 /day
175.00
(Surface collection and mapping)
Crew labor - 2 mandays at La $150 /day
300.00
Lab and Analysis:
Crew labor - 2 mandays at @D $150 /day
300.00
Total
---------------
$1,675.00
Total for Fieldwork, Lab and Analysis
$40,550.00
Report Preparation - labor:
Crew labor - 10 mandays at @o $150 /day $1,500.00
Principal investigator(s) - 30 mandays at $175 /day 5,250.00
---------- - - - - --
Total for Report. Preparation $6,750.00
Radiocarbon 04) dating (Beta): 2 samples at $350 /each 700.00
Page 4. (Exhibit B. cont'd.)
------------------------------------------- .------
Obsidian Hydration dating: 8 samples at $20 /each 160.00
-----------------r---------
Report Duplication, Drafting, and Expendable Fieldwork,
Laboratory and Analysis Supplies: Total $750.00
Project Totals - Phase I-I Archaeological Testing at Hidden Creek Ranch in
Moorpark, Ventura County, California:
Fieldwork, Lab and Analysis (labor) $40,550.00
Report Preparation (labor): 6,750.00
Radiocarbon (C14) dating: 2 samples at $350 each 700.00
Obsidian Hydration dating: 8 samples at $20 /each 160.00
Report Duplication, Drafting and Expendable Fieldwork,
Laboratory and Analysis Supplies $750.00
Subtotal $48,910.00
Overhead (5x of subtotal) 2,445.50
Total Cost Estimate $51,355.50
Terms of payment: 30 days net on fieldwork invoice (1 st) and 30 days net
on final project invoice (2nd), which includes report
writing and preparation costs.
March 15, 1994 - W and S Consultants