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HomeMy WebLinkAboutAGENDA REPORT 1994 0504 CC REG ITEM 08JTO: FROM: AGENDA REPORT CITY OF MOORPARK Honorable City Council E =1vl OF �/• 1T Mary R. Lindley, Assistant to the City Manager)' DATE: April 28, 1994 (CC meeting of 5/4) SUBJECT: Consider a Cooperative Agreement Between the City of Moorpark and the Ventura County Transportation Commission for the Countywide Bus Pass Program Background The Ventura County Transportation Commission (VCTC) approved the Countywide Bus Pass Program at it March 4 meeting. In addition, the Commission requested that each transit operator in Ventura County consider participating in the program and sign the attached cooperative agreement to for administration of the program. The objective of the Countywide Bus Pass Program is to increase convenience for transit passengers, encourage greater ridership, encourage fare coordination, and help employers meet Rule 210 requirements. Monthly passes will allow the rider unlimited trips over a calendar month on any or all Ventura County transit systems (if the operator has chosen to participate in the program). Upgrade stickers would need to be purchased to ride on a transit system that costs more than the pass covers. The countywide bus pass fare is based on a one -way base fare of $1.00. The prices for the monthly passes are as follows: Base Adult Fare $34.00 Base Student Fare $26.00 Base Senior /Disabled Fare $15.00 Upgrade Sticker $16.00 It is anticipated that the revenue generated from the sale of the monthly passes will be between $33 000 and $67,000. Countywide Bus Pass April 28, 1994 Page 2 Cities can continue to sell their own monthly passes if they wish. The City of Moorpark's monthly pass costs $27.00, which is less than the countywide pass. For this reason, staff proposes that the City continue selling its own pass, in addition to the countywide pass, until such a time that the City's base fare equals that of the countywide base fare ($1.00). The Cooperative Agreement identifies VCTC as the program administrator. As such, VCTC would be reimbursed for administrative costs. Such costs would be deducted from the total revenue collected. The remaining revenue would be distributed to the participating operators based on each operator's proportionate share of the countywide pass ridership. The dollar amount needed to cover administrative costs is not identified in the Agreement. Staff recommends that the Council request that VCTC cap administrative expenses at $1,000 countywide. Simi Valley recently reached agreement with VCTC on such a cap. Either the City or VCTC can terminate the Agreement at any time and for any reason with 30 days written notice. The Transportation and Streets Committee considered this item at its April 22 meeting and recommended that the Council approve the Agreement. Recommendation: Staff and the Transportation and Streets Committee (Councilmembers Hunter and Wozniak) recommend that Council: 1. Approve the Cooperative Agreement between the City of Moorpark and the Ventura County Transportation Commission for participation in the Countywide Bus Pass Program with the stipulation that language be inserted that caps the administrative costs at not to exceed $1,000, and 2. Direct the City Manager to sign the Agreement subject to final language approval by the City Manager and City Attorney. INTERAGENCY COUNTYWIDE BUS PASS AGREEMENT This Agreement dated as of May 5, 1994, is between the City of Moorpark, hereinafter referred to as "CITY OF MOORPARK ", and the Ventura County Transportation Commission, hereinafter referred to as "VCTC" for the purpose of the Countywide Bus Pass Program. WHEREAS: A. The City of Moorpark provides pubic transportation services operating to, within, or through Ventura County. B. The City of Moorpark is only one of several fixed route bus and demand responsive operators providing transit services to, within, or through Ventura County. C. In the absence of an Interagency Countywide Bus Pass Agreement, passengers using the transit services of two or more bus or demand responsive transit operators whose systems operate to, within, or through Ventura County and desiring to use prepaid fares must purchase separate fare media for each transit operator's system traveled on. D. The City of Moorpark and VCTC desire to enter into this Agreement to facilitate fare prepayment and transfers between the bus and demand responsive transit operators' systems and thereby provide greater convenience and mobility for public transportation users in Ventura County. E. The City of Moorpark and VCTC desire to provide a fully coordinated pubic service for the benefit of the public, in compliance with Publi.- Utilities Code Section 130262. F. VCTC will develop and sell a countywide bus pass good for travel on all public bus and demand responsive transit systems operating in Ventura County and will share these revenues among transit systems honoring the pass and carrying riders paying their respective transit fare with the pass. NOW, THEREFORE, in consideration of their mutual obligations set forth herein, the Parties agree as follows: 1. VCTC will design and produce a countywide bus pass with the review and approva. of the Ventura County Transit Committee (TRANSCOM). 2. The Countywide pass shall entitle the user to travel an unlimited number of times during the month indicated on the pass on any participating public transit operator providing services to, within, or through Ventura County. 3. The Countywide pass shall be c- omprised of an adult base pass, a discounted senior and disabled pass, a discounted student pass, and an upgraded sticker for higher value services. 4. VCTC will set the prices of the countywide public transit pass with input from and approval of the TRANSCOM. 5. Future price changes will be reviewed and approved by the TRANSCOM and VCTC. 6. VCTC will sell countywide transit passes to the public and organizations for use by riders on fixed bus and demand responsive transit systems operating to, within, or through Ventura Count. 7. The City of Moorpark wily sell countywide bus passes on a consignment basis for WCTC at its City Hall. 8. The City of Moorpark will maintain appropriate accounting records as prescribed by VCTC to ensure an accurate and full accounting of all passes received on consignment and the disbursement of said passes. 9. The City of Moorpark wily transfer all revenue receipts from sale or use of the countywide transit passes to VCTC. Revenues are to be transferred to VCTC on a monthly basis, no later than the 15th calendar day of each month for the prior month's ridership. 10. The City of Moorpark will count passenger boardings paying the fare with a valid countywide pass based on either 100 percent rider counts by drivers or on a sampling basis reviewed and approved by TRANSCOM and VCTC. 11. The City of Moorpark will report the number of passenger boardings paying the fare with a valid countywide pass to VCTC in the manner prescribed by VCTC no later than the 15th calendar day of each month for the prior month's ridership. 12. VCTC will be reimbursed countywide pass program administrative costs not to exceed $1,000, for the total program, out of revenues collected from bus pass sales and shall disclose said costs to TRANSCOM. 13. VCTC will return net revenues from countywide bus pass sales, after disbursements for reasonable administrative costs, to participating transit operators which carried passengers paying the transit fare with a valid countywide pass. 14. VCTC will pay the City Of Moorpark net base adult, senior and disabled, and youth 7ountywide pass sales revenues in proportion to the City of Moorpark's share of total base countywide pass passengers carried on all participating bus transit operators. Upgrade sticker revenues will be distributed on a like basis, but only among those transit operators requiring an upgradE!d fare and carrying riders using an upgrade sticker 15. VCTC will make said payments to the City of Moorpark no later than thirty (30) days after countywide pass ridership is reported 16. VCTC will report all operator shares and total revenues collected and distributed to TRANSCOM on a monthly basis. 17. VCTC, TRANSCOM, and the City of Moorpark will evaluate the results of the countywide bus pass program after one full year of implementation. 18. To facilitate effective operations and communications, the results of the countywide bus pass program will be reviewed quarterly by VCTC, TRANSCOM, and the City of Moorpark during the first year of this Agreement. 19 Each party shall cooperate in the dissemination of information to the public regarding the countywide bus pass program and the services offered by other participating bus operat >rs 20. Each party shall notify the other in advance of implementing plans for changes in its operations and /or services which may affect any other participating party's operations and /or services. 21. Each party shall notify the other within thirty (30) days of adopting any fare changes that might affect the countywide bus pass program or some aspect of pass travel privileges. 22. The City of Moorpark agrees to indemnify and hold VCTC harmless from and against all losses, damages, actions and expenses (including attorney's fees) on account of bodily injury to or death of any persons or damage to or loss of use of property incident to or arising from operations of the City )f Moorpark under the terms of this Agreement. 23. VCTC agrees to indemnify and hold the City of Moorpark harmless from and against all losses, damages, actions, and expenses (including attorney's fees) on account of bodily injury to or death of any person or damage to or loss of use of property incident to or arising from operations of VCTC under the terms of this Agreement. 24. Both the City of Moorpark and the VCTC reserve the right to cancel this Agreement upon thirty (30) days prior written notice. 25. All notices shall be delivered or mailed to the applicable party to the following addresses, until such time as a written notice of an address change is made to the other party: VCTC: Ventura County Transportation Commission ATTN: Executive Director 950 County Square Drive, Suite 207 Ventura, CA 93003 City of Moorpark: City of Moorpark ATTN: City Manager 799 Moorpark Avenue Moorpark, CA 93021 26. This Agreement constitutes the entire agreement between the City of Moorpark and VCTC with respect to the subject matter of the Agreement and this Agreement, without limitation, may only be amended by mutual written consent of the Agreement parties. IN WITNESS THEREOF, parties have caused this agreement to be executed by their respective officers. City of Moorpark Ventura County Transportation Commission DATE: DATE: BY: BY: Steven Kueny Ginger Gherardi City Manager Executive Director Approved As to Form: