HomeMy WebLinkAboutAGENDA REPORT 1994 0504 CC REG ITEM 08NITEl%
N.
AGENDA REPORT
CITY OF MOORPARY
TO: The Honorable City Council
FROM: Donald P. Reynolds Jr., Administrative Services Manager/
DATE: April 29, 1994
SUBJECT: Consider Closing City Hal 1 for Three Hours on Friday, May
20, 1994
The following report requests that the City Council authorize staff
to close City Hall offices for three hours on Friday May 20, 1994,
for the purpose of allowing staff t . thoroughly clean the facility.
Discussion
In the past, the Council has authorized the closure of City Hall
for unique holiday "days ", and as approved by the Council on
September 7, 1988, for the move from the Community Center to the
new City Hall building. Last year, the Council approved the
closure of the facility on Good Friday, April 9, 1994, for the
purpose of allowing staff to clear their offices.
Routine janitorial services are provided during each week, and two
years ago, the City had the carpets cleaned. Except for these
efforts, the building does not receive a thorough cleaning. Safety
inspections, collection of surplus equipment, and efforts to
reconfigure office space for additional staff and the general
cleanliness of the building indicate that a thorough cleaning is
overdue.
Fridays are typically the slowest day of the week at City Hall, and
are therefore, the best day to close for the cleaning effort.
Staff is requesting that the building be closed at 2:00 P.M. on
Friday, May 20. The phones will be left open to serve the public.
This time will allow for the majority of staff to clean their
offices and better organize work spaces. The open phone lines will
allow staff to respond to any important matters that arise during
the afternoon, while giving their offices a thorough cleaning that
is needed. As in the past, '-he closure will be appropriately
publicized.
Recommendation
That the City Council authorize the closing of the City Hall
building at 2:00 P.M. on Friday, May 20, 1994, for the cleaning of
the facility, and that the phone 1 nes be left open to the PO4krw,,_