HomeMy WebLinkAboutAGENDA REPORT 2017 1220 CCSA REG ITEM 10J ITEM 10.J.
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AGENDA REPORT Acinom:41A
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TO: The Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recreation Dire tor
BY: Jessica Sandifer, Community Services Manage4
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DATE: December 12, 2017 (CC Meeting of 12/20/17) V
SUBJECT: Consider Plans and Specifications and Project Approval and
Authorization to Advertise for Bids for Landscape Renovation in
Landscape Maintenance District 22 (Moorpark Highlands)
BACKGROUND
On July 1, 2015, the City Council approved a Drought Action Plan (DAP) outlining
various actions for the City to take to meet the water conservation standard that had
been mandated by the State Water Resources Control Board (SWRCB) in response to
Governor Brown's Executive Order B-29-15 calling for statewide mandatory water
reductions. The DAP included measures to both conserve water within City operations
and to promote water conservation City-wide. Renovation of planters and turf areas in
Landscape Maintenance Districts (LMD's) was among the measures included in the
DAP. Rapid implementation of DAP conservation measures allowed the City to not only
meet, but exceed the 32% reduction goal required by the SWRCB. On April 17, 2017
the SWRCB rescinded mandatory water conservation standards, but left in place
prohibitions against wasteful water use practices. These prohibitions are incorporated
into the rules and regulations implemented by the Ventura County Waterworks District
1, and include activities such as hosing down a sidewalk instead of using a broom or a
brush, and overwatering a landscape to where water is running off onto the sidewalk or
into the gutter.
As mentioned, action item A.2.b of the DAP called for the renovation of planters and turf
areas in LMDs and at City facilities with California native plants or other low water use
landscaping. To address this measure, staff developed a phased approach that allowed
immediate water savings to be achieved, while allowing time for the design of an
appropriate plant palette for the designated renovation areas. In LMD areas, Phase I of
this work included killing the turf and allowing the dead turf to remain in place, modifying
the irrigation so that only the trees are watered, and placing bark mulch around the
trees. Removal of the dead turf and associated subgrade was to be completed with
Phase ll of the work. On August 19, 2015, the City Council approved an Amendment to
the landscape maintenance Agreement with Oakridge Landscape, Inc. for the Phase 1
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Honorable City Council
December 20, 2017
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work in LMD 15 along Championship Drive and LMD 22 in the Moorpark Highlands
along Spring Road and Ridgecrest Drive at a total cost of$155,386. On June 21, 2017,
the City Council approved an Agreement with Architerra Design Group for preparation
of landscape plans and specifications for the landscape renovation in LMD 22 for a total
cost of $63,520. On October 18, 2017, the City Council approved Amendment #1 to
Architerra's Agreement to increase the work scope to include a redesign of the
overhead spray irrigation in median islands to an embedded drip irrigation system in
order to comply with the Model Water Efficient Landscape Ordinance (MWELO), as well
as, a renovation of the plants in the median to a drought tolerant, low-water use plant
palette. The amendment added $40,200 to the design costs, bringing the total cost for
design of the landscape renovation $103,250.
DISCUSSION
The landscape renovation project will include the installation of drought tolerant and
California native plant material in the parkways and median islands on Spring Road and
Ridgecrest Drive. In addition, revisions have been made to the irrigation system to bring
the system into compliance with the MWELO, which prohibits such items as overhead
spray irrigation within two feet of hardscape, and requires an irrigation system that
produces no runoff onto adjacent hardscape areas. The landscape architect has
specified a drip irrigation system for the parkways and median islands. The project as
designed will finalize Phase 2 of Action item A.2.b of the DAP, while still maintaining a
similar look to what is currently displayed throughout the Moorpark Highlands. Staff has
also included a separate bid item consisting of selected trees and shrubs to improve
several slope and streetscape areas that were not included in the bid documents. The
additional plant material will be located in the field by City staff and will not require
modifications to the irrigation system.
FISCAL IMPACT
The estimated cost of the renovation project is approximately $450,000. LMD 22 (Fund
2322) has sufficient funding to complete this project. Staff will return with a budget
amendment when the bids are received to allocate the funding for the project.
STAFF RECOMMENDATION
1. Approve the revised plans and specifications for the landscape renovation project
in Landscape Maintenance District 22; and
2. Authorize staff to advertise for bids for the project.
Attachments: - Bidding Documents, Project Plans & Specifications (Provided under
separate cover)
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