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Home My WebLink AboutAGENDA REPORT 2001 0718 CC REG ITEM 10BTO: FROM: DATE: SUBJECT: BACKGROUND MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council (0-1-1-11 ITEM / 0 • 13. MWOMMWASNAW P-00 t ACT10T`-4 h ►nue4 4-a c4N Deborah S. Traffenstedt, ATCM /City Clerk 315-F July 12, 2001 (CC Meeting of 7/18/01) CONSIDER TEEN COUNCIL APPOINTMENTS AND AMENDMENTS TO TEEN COUNCIL GUIDELINES On June 30, 2001, the term of office for all nine positions on the City's Teen Council expired. Staff advertised for applicants for Teen Council, and the application period to submit applications closed on June 1, 2001. Sixteen applications for the Teen Council were received by the deadline from the following individuals: Chithiwala, Zahabiya Green, Andrea Inlow, Jennifer L. Koszela, Todd Skinner, Taylor Lopez, Amanda Pflaumer, Shannon Priebe, Greg Mesa Verde Middle School Chaparral Middle School Chaparral Middle School Mesa Verde Middle School Chaparral Middle School Moorpark High School Moorpark High School Moorpark High School Koszela, Randy Moorpark High School Lambert, Colleen Moorpark High School Saidkhanian, Elizabeth Moorpark High School Harburg, Sarah E. Hebert, Lindsay Schoonover, Ashley Stephens, Brittany Harper, Heather Moorpark High School Moorpark High School La Reina High School Moorpark High School Moorpark High School Grade 7 Grade 7 Grade 7 Grade 8 Grade 8 Grade 9 Grade 9 Grade 9 Grade 10 Grade 10 Grade 10 Grade 11 Grade 11 Grade 11 Grade 11 Grade 12 Honorable City Council Teen Council Appointments City Council Meeting of July 18, 2001 Page 2 The Teen Council applications were provided to the Council under separate cover. DISCUSSION The Teen Council Guidelines, last updated in 1994, are attached. Currently, the Teen Council Guidelines state that the Teen Council is to consist of no less than seven (7) members and no more than nine (9) members, with a representative from each grade level from 7th grade to 12th grade, and no less than one (1) and no more than two (2) representatives at large. The Teen Council Guidelines also state that all representatives must be Moorpark residents, must be enrolled in school, and that special attention should be given to ensure that all middle schools and high schools in Moorpark have some representation. Staff is recommending that the Council approve amended language to the Teen Council Guidelines. The following language is recommended to replace the first two paragraphs of the Membership provisions: All appointments to the Teen Council shall be made by the Mayor of the City of Moorpark, with approval of the City Council, consistent with the adopted Council policy on procedure for appointments. The Teen Council shall consist of no less than seven (7) and no more than eleven (11) members, with a goal of having a minimum of one (1) representative from each grade level from 7th grade to 12th grade. All representatives must be City of Moorpark residents and be enrolled in school. Special attention should be given to insure that all middle schools and high schools in Moorpark have some representation on the Teen Council. Representatives would typically be limited to not serving more than a total of three years on the Teen Council to allow more teens the opportunity to serve as a Teen Council representative. The Council's adopted procedure for appointments is as follows: A. The Mayor shall solicit suggested nominees from members of the Council. B. Prior to making a motion for appointment, the Mayor shall announce the names of all persons he /she intends to nominate, and in the order to be nominated, for a board, commission, or committee. 4" ` 0 Honorable City Council Teen Council Appointments City Council Meeting of July 18, 2001 Page 2 C. The Mayor shall make a motion putting forth each individual name to be approved for appointment. D. A second shall be required. E. The Council shall vote on each appointment individually. STAFF RECOMMENDATION 1. Adopt amendments to the Teen Council Guidelines consistent with the staff report and direct staff to include the Teen Council Guidelines in the next update of the City Council Policies Resolution; and 2. Make appointments to the Teen Council for a one -year term to begin on July 1, 2001. Attachment: Teen Council Guidelines adopted July 20, 1994 '0 0 f. t-V Council Meeting JA of �.,.. 7ZQ 9 ACTION;i. Yo U. e... ........_...�. TEEN COUNCIL GUIDELINES PURPOSE �.. ._., _.... BY- The purpose of this Council shall be to investigate and make recommendations to staff on recreational programming and other matters of concern to Moorpark teens, and such other duties and functions as may be specifically assigned to the Teen Council by the City Council. AL To encourage young residents to actively participate in the operations of their City government in a positive and productive manner. To provide a mechanism which facilitates communication and a spirit of involvement by youth in City government. To provide a learning experience for Teen Council members that is conducive to leadership growth. MEMBERSHIP All appointments to the Teen Council shall be made by the Mayor of the City of Moorpark, with approval of the City Council. The Teen Council shall consist of no less than seven (7) and no more than nine (9) members. Selection of members shall be as follows: One (1) representative from each grade level from 7th grade to 12th grade, and no less than one (1) and no more than two (2) representatives at large. All representatives must be Moorpark city residents and be enrolled in school. Special attention should be given to insure that all middle schools and high schools in Moorpark have some representation on the Teen Council. The Teen Council shall annually select a chairperson and vice - chairperson from among its members. Members will be restricted to teens who express an interest in representing their peers as members of the Teen Council, and who are able and prepared to participate in Teen Council meetings and activities and make the required commitment of time and energy. Interested youth can apply through an application process. Applications will be made available at City Hall and at Moorpark High School, Moorpark Community High School, Chaparral Middle School, and Mesa Verde Middle School. Cho(140 5 7 DUTIES AND RE19PQLISIBILTTIES Teen Council members shall be required to do the following: 1. Attend all Teen Council meetings and other Teen Council activities. 2. Actively participate in at least one (1) Teen Council sub - committee, as approved. 3. Solicit, receive, and relay to City staff input and suggestions about any matters of concern to the teen of Moorpark. 4. Participate in publicity and promotional activities of the Teen Council. TERMS OF OFFICE Teen Council members shall each serve a one year term, commencing on July 1 of each year. If there are three (3) consecutive absences, or five (5) total absences member, the seat of such member shall vacant. Vacancies shall be filled consistent with the City's Operating Commission vacancies. MEETING unexcused or excused during the term by a be deemed immediately in a manner that is Procedures, regarding The Teen Council shall conduct itself in an orderly fashion at all meetings, and shall follow and obey the standing rules. Meeting quorums shall be defined as four (4) members of seven (7) present at any one meeting, or five (5) members of nine (9) present at any one meeting. No member of the Teen Council shall use the title of Teen Council member on any form of communication unless authorized by the Director of Community Services and channeled through the Teen Council. The Teen Council shall not present or purport to represent any position, policy, or direction for the City of Moorpark without the prior approval of the City Council. All meetings, minutes, and records of the Teen Council shall be open to the public. 000058' The City staff person assigned to facilitate the meetings of the Teen Council shall establish the agenda for the Teen Council. Meetings will be held once a month, on the - day of the month in the Moorpark Community Center. The Teen Council may act or conduct official business only at duly notices meetings, operating under the established procedures as set forth under the provisions of the Ralph M. Brown Act. The City Council Rules of Procedure shall be amended consistent with these guidelines and used as the procedures for the Teen Council meetings. C00059