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Home My WebLink AboutAGENDA REPORT 1992 1007 CC REG ITEM 11F799 Moorpark Avenue Moorpark, California 93021 MEMORANDUM TO: The Honorable City Council FROM: Ken Gilbert, Director of Public Works DATE: September 29, 1992 (Meeting of 10 -7 -92) ITEM It# F (805) 529 -6864 SUBJECT: 1) Authorization to Advertise for Receipt of Bids for the Construction of a Community Building at Arroyo Vista Community Park: 2) Consider Revision to Architect's Fee for the Design of Said Project BACKGROUND -ORPARK. CA 1 City counc "I mse".n;3 of ACTION: in. • C` BY The City has retained the services of Wolf, Lang, Christopher, Architects, Inc., to prepare the design and contract documents for the construction of a 15,000 square foot Community Building and Gymnasium at Arroyo Vista Community Park. On August 19, 1992 the City Council approved the Design Development Phase of the design contract. DISCUSSION A. Design Complete A summary of the project design, prepared by the architect, is attached as Exhibit 1. The Architect has completed the Construction Documents Phase of the design contract. A copy of the plans and specifications have been made available to the City Council for review. B. Building Plan Checking The plans and specification have been submitted to the Building and Safety Department for plan checking. It is requested that the City Council authorize advertisement for receipt of bids at this time in order to expedite this project. It is not anticipated that any substantive changes will result the plan checking effort; but if any should occur they will be brought back to the City Council for approval and added to the bid documents (by addendum if necessary) before the bid opening. PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E. TALLEY JR. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Printed On Recycled Paoer Arroyo Vista Community Park Building October 1992 Page 2 C. Schedule It is anticipated th completed within one ( will then be placed on been set for November for November 18, 1992. with completion prior D. Architect's Fee Lat the plan checking effort will be )r two weeks. Plans and specifications sale. A tentative bid opening date has 10, with consideration of bids scheduled Construction should start in December to July 1993. In October of 1991, the City Council retained the architect to prepare a design for the subject project. In January of 1992, the size of the building was increased from 100,000 s.f. to 150,000 s.f. The architects fee was increase from $75,000 to $100,000 (an increase of $25,000) to cover this increased effort. Last June the City Council approved another increase, not to exceed $4,300 (actual cost increase for this item was $1,635), for the design of the westerly two parking lots. Staff has been advised by the architect that the $25,000 fee increase first quoted for the additional design effort required for the increase in the size of the building, was only a preliminary estimate. The actual fee increase being requested is $37,361.25. This amount is $12,361.25 more than the amount approved last January. Including the reduction in the actual fee amount for the parking lot design, the net fee increase to the contract is $9,696.25. The fee increase being requested is approximately 50% of the original $75,000 fee. This corresponds to the 50% increase in the size of the building authorized by the City Council. Staff recommends approval of the requested fee adjustment. A re -cap of the fee adjustment is as follows: Item Original Fee Increase in Size of Building Parking Lots Total E. Fiscal Impact Current Fee Revised Fee Change 75,000.00 25,000.00 75,000.00 37,361.25 W 12,361.25 4,300.00 1,635.00 (2,665.00) 104,300.00 113,996.25 9,696.25 --- 1. Total Project: A cost estimate for the entire park improvement project is attached as Exhibit 3. Arroyo Vista Community Park Building October 1992 Page 3 2. Community Building: The Architect's estimate for the construction of the Community Building is as follows: Building $1,620,000.00 Less Possible Deduct Alternates 250,000.00 Net 1,370,000.00 Inspection and Other Related Costs 120.000.00 TOTAL $1,490,000.00 CONTINGENCY 10% 149.000.00 TOTAL $1,639,000.00 3. Project Funding: The funding source for this project is the Community Zone of Fund 05, including $1,000,000 from Urban West Communities. F. Committee Review This matter will be discussed by the Public Works / Facilities Committee at their regular meeting scheduled for October 5, 1992. Input from the Committee, if any, will be provided prior to Council action on this matter. Subject to concurrence by the Public Works/ Facilities Committee, staff recommends that City Council take the following actions: 1. Approve the plans and specifications for the subject project, provided any substantive revisions to come from building plan checking are approved by the City Council. 2. improve the Construction Documents Phase of the architects contract. 3. Approve an increase to the Architect's fee as defined above. 4. Authorize staff to advertise for receipt of bids for the subject project. wp\rpt\avp bad VISTA 0 MIN:Tu CE''TE THE NEW COMMUNITY CENTER 15 A MULTI- PHASED FACILITY UJI41CH WILL PROVIDE THE CITY OF MOORPARK A RECREATIONAL CENTER LOCATED IN ITS NEW COMMUNITY PARK WHEN ALL PHASES ARE COMPLETED THE CENTER WILL CONTAIN A FULL GYMNASIUM, TWO 5WIMMING POOLS WITH THEIR RELATED LOCKER FACILITIES, MULTI- PURP05E /ACTIVITY ROOMS, A FULL PREPARATION KITCHEN, ADMINISTRATIVE OFFICES, TOILET AND STORAGE ROOMS. THE FIRST PHASE OF THE PROJECT WHICH THE BOARD NOW HAS FOR APPROVAL CONTAINS THE FOLLOWING ELEMENTS: GYMNASIUM (PORTION 1) MULTI - PURPOSE ACTIVITYr ROOM KITCHEN OFF i CE /50TORAGE/T01:.E- C RCU_, ATION (APPROX.) TOTAL 8000 SF 2400 SF 1800 5F 960 SIF 2000 SF .040 5F :'0,200 SF • -HE BUILDING 15 TO BE CONSTRUCTED OF CONCRETE BLOCK MASONRY, STEEL STRUCTURE AND A STANDING SEAM METAL ROOF TO PROVIDE THE CITY AND C;T:ZENS WITH A LONG - ' ASTING, r- +IGl-;LY DURABLE FACILITY. T�4=_ PROJECT WAS BUDGETED AT s100 /6F AND $"ALL THEREFORE HAVE A CON5TRUC ; ON C05-1 OF APPROXIMATELY $1.62 MILLION. IN DESIGN, COLOR AND STYLE, THE NEW COMM LAITY CENTER IS INTENDED TO PROVIDE THE COMMUNITY WITH AN ELEGANT BUILDINC IN AN UPDATED 'ROMAN` STY! E. THE HISTORICAL BASIS FOR ALL MODERN RECREATIONAL FACILITIES INCL UDING GYMNASIUMS, S "LUIMm NG- POOLS AND MULTI -USE ROOMS CAN BE FOUND ►N Ti4E ARC 41TECTURE OF CLASSIC ROME. THE BUILDING SHOULD START CONSTRUCTION IN NOVEMBER AND WAS A SEVEN MONTH CONSTRUCTION 5CHEDLI:LE OPENING- FOR OPEiRATiONS ON JULY 3, 1992 CTHE 20TH ANN' IVERSAR'.' OF THE CITY OF MOORPARK). wpt 28, 1992 - 08.. M 30 PP'EXT r} lLarry Woltf, A.I.A. Dale Lang, A.I.A. 1 1 Gaylaird Chcistopber, A.I.A. E 1l F t\ 17 t Z George N. Wiens, A.LA. I'll James P. DiCamUlo, A.I.A. I' Robert N. Simons, A.I.A. June 23, 1992 CALLXHATION OF FEE FOR INCREASED SCOPE OF WORK (Additional Services) Moorpark Community Center Project No. 8921400.00 1. Building Square Footage (Original) 10,000 SF (Revised) 16,642 SF Difference 6,642 SF 2. Estimated Construction Costs ($100.00 /SF): (Original) $1,000,000.00 (Revised) 1,664,200.00 Difference $664,200.00 3. Fee Percentage: 75% of $1,000,000.00 75,000.00 (Original) Fee on Increase: 75% of 7.5% or 37,361.25 5.625% of $664,200.00 4. Fee for Civil Engineering of Parking Lots: (Amendment No. 1, No Mark Up) 1,635.00 5. Fee for Landscaping around Building: (We will Absorb -No Charge) 0.00 TOTAL REVISED ARCHITECTURAL FEE: $113,99625 DL /vlr 921400x8.1tr Virginia Dare Tower 10470 Foothill Boulevard, Rancho Cucamonga. Cali:. rnia 91730 -3754 (714)987 090Q 1'r-x (714)980 -9980 MT T Arroyo Vista Park Phase I Project Cost Summary Chart Description - - - -- ---------------------------------- ----- ---------------------------------- B MISCELLANEOUS COSTS C INFRASTRUCTURE / SITE IMPROVEMENTS D PARK IMPROVEMENTS E BUILDING IMPROVENENTS Total exN�s�T 3 Plus Cost Estimate Possible Add Cost Estimate Minimum Alternates Maximum -------- - - - - -- -------- - - - - -- -------- - - - - -- -------------- -------- - - - - -- -------- - - - - -- 165,635 0 165,635 514,367 0 514,367 765,386 243,998 1,009,384 1,697,496 225,500 1,922,996 -------- - - - - -- -------- - - - - -- -------- - - - - -- 3,142,884 469,498 3,612,382 29- Sep -92 T 3 zoK5 °-` Chart B: Miscellaneous Expenses 29- Sep -92 ------------------------------------------------- - - - - -- Contract Description ---------------------- - - - - -- Admin. Other ------ - - - - -- ---- - - - - -- TOTAL ----- - - - - -- Remarks ---------------------- ---------------------------- PRIOR EXPENSES ------ - - - - -- ---- - - - - -- ----- - - - - -- ---------------- - - - - -- Contract Administration 10,000 10,000 Picon 0 0 Sub -Total 10,000 FUTURE EXPENSES Contract Administration 30,000 30,000 Picon Fees & Permits Water Connection Fees 13,335 13,335 WW 11 Water Connection Fees 60,000 60,000 Calleguas Water Meters 4,000 4,000 Blueprints 1,500 1,500 Street Lighting Energy Charges 19,200 19,200 less UWC credit (6,000) (6,000) Permit /Plan Checking /Inspection 10,600 10,600 Building Permit /Plan Checking /Inspection 8,000 8,000 Water Sewer Sewer Connection Fees 15,000 15,000 Sub -Total 155,635 TOTAL 165,635 Chart C: Infrastructure and Site Improvements --------------------------------------------------- - - - - -- Description ---------------------- - - - - -- Design ---- - - - - -- PRIOR EXPENSES Preliminary Engineering Aerial Topo 8,250 Hydrology Study 10,000 Hydrology Addendum 1,500 Design Survey 600 Rough Grading Plan 25,386 Street, Storm drain, etc 46,168 Parking Lot 1,635 Construction UWC Road Deposit from UWC Sub -total FUTURE EXPENSES Construction Cost Estimate Anticipated Change Orders (Est.) 10% Contingency Sub -Total TOTAL 3 G% S Accum Construction Inspection TOTAL Total Remarks 409,193 20,000 5,830 (5,830) 10,000 8,250 10,000 1,500 600 25,386 46,168 1,635 5,830 (5,830) 93,539 419,193 20,000 41,919 ----- - - - - -- 420,828 514,367 514,367 29- Sep -92 Western Aerial Surveys Hawks Hawks CAA (91 -37) CAA (92 -04) By Wolff /Lang CAA (91 -39) — Chart D: Park Improvements Description ------------------ - - - - -- PRIOR EXPENSES Landscape Architect Fee Reimburseables (est) Added design Less Fee Reduction FUTURE EXPENSES CONSTRUCT Minimum Scope 10$ Contingency Sub -Total Possible Add Alternates Slope Maintenance Phase Sub -Total 10% Contingency Sub -Total TOTAL Design Construction Inspection Sub -Total 56,370 5,630 11,900 73,900 (21,450) 52,450 52,450 638,124 10,000 648,124 64,812 712,936 139,169 2,000 141,169 80,647 80,647 -- - - - - -- ----- - - - - -- 219,816 221,816 22,182 243,998 956,934 TOTAL E% 3 4-6s 29- Sep -92 Cost Estimate Range --------------------- - - - - -- Low Eign -- - - - - -- ------- - - - - -- 52,450 712,936 52,450 956,934 765,386 1,009,384 •'° Chart E: Building Improvements ------------------------ - - - - -- Description Design Construction Inspection TOTAL PRIOR EXPENSES Architectural Design 113,996 Reimbursables 5,000 118,996 118,996 FUTURE EXPENSES Construction Per Design 1,620,000 20,000 1,640,000 10$ Contingency 164,000 1,804,000 Less All Possible Deduct Alternates (200,000) (5,000) (205,000) Contingency Reduction (20,500) (225,500) 1,578,500 BHO i 3 Sakt5 29- Sep -92 Cost Estimate Range --------------------- - - - - -- Low Hign 118,996 118,996 1,804,000 1,578,500 1,697,496 1,922,996