HomeMy WebLinkAboutAGENDA REPORT 1992 0115 CC REG ITEM 11F0,7iale)
ITEM
MOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
,?ARK, CALIFORNIA
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M E M O R A N D U M
BY AA
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: January 8, 1991 (Council Meeting 1- 15 -92)
SUBJECT: Consider Approval of: 1) an Increase in the
Scope of Phase I Improvements for Arroyo
Vista Community Park; and 2) Authorization
to Proceed with Recruitment of a Landscape
Architect for said Project
OVERVIEW
This requests approval of certain changes to the scope of the
subject project, including:
. an increase in the proposed size of the Community Building;
and,
. an increase in the size of the active and passive park area
to be initially developed.
This also requests authorization to proceed with the selection of
a Landscape Architect for the project.
DISCUSSION
A. Background
In November the City Council approved an Agreement for
architectural services with the firm of Wolf, Lang and
Christopher, A.I.A., to prepare a design for the Community
Building for Arroyo Vista Community Park. Recent Engineering
efforts in support of this project, include:
. preparation of a Hydrology Study;
. preparation of a Master Grading and Storm Drain Plan; and,
. preparation of geotechnical soils analysis of the property.
PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR. JOHN E. WOZNIAK
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
Y s
Arroyo Vista Community Park
January 15, 1991
Page 2
B. Building
The Architect's Agreement included a list of desired facilities
to be included in the Phase I building construction. The
Agreement also "targeted" the building size for Phase I
construction at 10,000 sq. ft.. This number had been derived
from a construction cost goal of approximately $1,000,000 ($100
per s.f.). Even so, the design would be done in a manner which
allow for the future expansion and /or addition to the building.
One of the first tasks of the Architect in developing the
conceptual design for the building, is determining the scope and
size of the facilities to be included in this first phase of
construction. The above mentioned list of desired facilities
was reviewed by the Architect. The results of his analysis has
demonstrated that the scope of desired facilities are
incompatible with the "targeted" size of 10,000 s.f. It will be
necessary, therefore, to either significantly reduce to number
and types of facilities to be included, or increase the size of
the building. Staff is recommending the latter.
Based on the above mentioned Architect's analysis, staff has
compiled a suggested draft list of facilities to be included in
the first phase of construction. Although subject to change as
the result of the Architect's design efforts, at this point the
preliminary list of facilities is as follows:
Square
Area Size (ft) Footage
Multi- Purpose Room
Gymnasium
Activity Room
Kitchen
Rest Rooms
Office
Lounge
Lobby
Storage Room
Storage Room
Utility Room(s)
40
x
70
2,800
104
x
70
7,280
30
x
60
1,800
24
x
40
960
20
x
20
400
10
x
15
150
20
x
20
400
20
x
12
240
10
x
10
100
10
x
20
200
10
x
10
100
Total 14,430
This list was reviewed and discussed by the Public Works and
Facilities Committee at their last meeting.
Arroyo Vista Community Park
January 15, 1991
Page 3
C. Field Improvements
The initial concept in proceeding with the development of Phase
I park improvements, anticipated the development of
approximately ten (10) acres of property at the west end of the
sixty -nine (69) acre facility. This ten (10) acres would
accommodate the development of the Phase I building construction
discussed above, plus two parking lots and the grounds immediate
surrounding these facilities. More recently, staff has been
working with the concept of increasing the area of Phase I park
improvements to include more recreational facilities.
The attached map (Exhibit 1) shows a conceptual layout of the
park with an additional twenty -three (23) acres of park
improvements suggested to be included in the Phase ..I
construction effort. This plan is consistent'._ with the Park
Master Plan so far as proceeding with the- construction of the
easterly two baseball diamonds and the parking lot just east of
same. From that point easterly the proposed plan sets forth a
design for interim improvements which would be modified later by
the next phase of park development. Attached for your
information as a copy of the Park Master Plan (Exhibit 2)
showing the easterly limit of the improvements proposed.at this
time.
The proposed interim improvements consist primarily of an open
turf area suitable for accommodating a variety of field
activities. The attached plan (Exhibit 1) illustrates maximum
utilization of this area with five soccer fields. The Park
Master plan shows a third baseball field where the southwesterly
soccer field is shown. Consistent with the Master Plan, this
area would be converted to a third softball field in a
subsequent phase of construction.
To accommodate grading requirements, there will be a slight
grade separation along the easterly edge of the two softball
fields. This will allow the construction of a slope for
baseball spectators.
The area to the east of the proposed improvements would remain
unimproved, suitable for continued leased for agricultural uses
until the next phases of park development are undertaken.
Arroyo Vista Community Park
January 15, 1991
Page 4
D. Landscape Architect
One of the last remaining elements of project design to be
undertaken is the development of the final design for the
landscaping and related park improvements. As mentioned above,
this effort was to cover just the landscaped areas around the
building and parking lots in the original ten acres. If the
park is expanded as discussed above, the scope of that effort
would increase accordingly.
The elements of work to be addressed in this design would
include: fine grading, irrigation, soil amendments, turf,
ornamental plants, trees, sidewalks, lighting, picnic, play and
other activity areas, and another hardscapes and miscellaneous
improvements. It is also proposed that the this effort include
the design for the lighting of the baseball fields. It is
proposed that only the construction of the conduits be included
in the actual construction at this time, with the actual poles
and lights to be installed in a later phase of construction.
One unique element of the design will be providing for two
sources of supply of irrigation water: the existing City -owned
water wells and a. domestic water service connection..._
E. Related Matters
In related efforts, the City Engineer is proceeding the
development of designs for the road, parking lots and utilities.
Although the road design will be complete, Phase I construction
of the road will extend only to the easterly parking lot.
In addition, the City is working with a developer on efforts to
complete the design and construction of a pedestrian bridge to
the park from the north side of the Arroyo at Liberty Bell Road.
F. Swimming Pool
One of the elements being considered to be included in Phase I
improvements was the construction of a swimming pool. The cost
for the design and construction of this element of the project
have proven to be very costly [Design: $80,000; Construction:
$1,400,000]. It is, therefore, recommended that this element of
the project be deferred at this time for further analysis.
Arroyo Vista Community Park
January 15, 1991
Page 5
G. Project Management
It is recommended that the City retain the services of a
qualified firm or individual to manage the various professional
and construction contracts associated with this project. It is
the intent of staff to bring back to the City Council at the
next regularly scheduled meeting a contract for this purpose.
Depending on the scope of work and the duration of the project,
these costs are expected to be in the range of $30,000 to
$50,000.
H. Fiscal Impact
The estimated cost for the proposed increase in the scope of the
project discussed herein. (both the proposed increase in the
building size and the- increase in the area -of park improvements)
is approximately $1.2 million. -Funds available from a variety
of sources (including $1 million from Urban West Communities) is
approximately $3.1 million. During the next few months it is
anticipated that the various elements of the project will be
defined in more specific terms. When this effort has evolved
sufficiently, staff intends to.bring a.report back to the City
Council, outl.ining.a more definite project cost estimate. In
addition, wherever possible the project will be designed with a
certain degree of flexibility, to allow for decreases in the
scope of the project as may be required by budget limitations.
Staff recommends that the City Council take the following actions:
1. Approve an increase in the proposed square footage of the
Building from 10,000 s. f. to approximately 15,000 s.f..
2. Direct staff proceed with negotiations with the Architect for
an increase in the Architect's fee to cover this increase in
Scope -- said fee increase Not to Exceed $25,000.
3. Authorize the City Manager to execute necessary Amendments to
the Architect's Agreement.
4. Approve an increase in the acreage of Phase I park
improvements from ten acres to approximately 33 acres to
incorporate the improvements described on Exhibit 1.
5. Authorize staff to seek Proposals from qualified Landscape
Architects for the preparation of plans and specifications
for the construction of park improvements in the proposed
thirty three acre project.
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