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HomeMy WebLinkAboutAGENDA REPORT 1994 0302 CC REG ITEM 08DITEM R- t), AGENDA REPORT TO: The Honorable City Council -�- FROM: Christine Adams, Director of Community ServicM -K. DATE: February 22, 1994 (Meeting of March 2, 1994) SUBJECT: Consider Retention of Sunridge Landscape Maintenance, Inc., as the City's Contracted Landscape Maintenance Service for 1994 -95. The contract for landscape maintenance for city parks, parkways, and medians is an annually renewable contract. The contract with Sunridge Landscape Maintenance, Inc., expires on June 30, 1994. The contract for landscape maintenance was last bid in 1991. The contractor has agreed not to increase his base costs for 1994 -95. Increases in the contract will only be made with additions to the scope of work as determined by the city. The contractor has identified that due to recent reforms in worker's compensation and recycling of green waste, he is able to maintain the current level of service without any increase in his fees to the City. The contractor has also notified the City that any Cost of Living increases in 1995 -96 will be only a 29/o increase. (see attached letter of intent). Staff feels that the contractor has provided the city good service. We have also developed a contract administration and inspection program and a working relationship with this contractor. Staff recommends renewing the contract with Sunridge Landscape Maintenance, Inc. for another year. The existing contract provides the city the opportunity to withhold the cost of the specified service if the work is not done satisfactorily, and a 30 day cancellation period for any reason. LOTWIG] UV -IUV IN Q1 6M • Approve Retention of Sunridge Landscape Maintenance, Inc., as the City's Contracted Landscape Maintenance Service for 1994 -95, and Authorize the City Manager to extend the contract consistent with existing terms. Attachments CITY OF MOORPARK LANDSCAPED PARKS AND STREETSCAPES LOCATIONS LOCATIONS: Boundaries include all City parks, streetscapes, medians and planters located in the City of Moorpark, as detailed. I. PARK LOCATIONS A. Community Center Park, 799 Moorpark Avenue: 3.5 acre site located at the north /west corner of Moorpark Avenue and Charles Street. B. Glenwood Park, 4708 1/2 Elderberry Street: 4.5 acre site bounded by Tierra Rejada Road to the west, Harvester to the North, Beltramo Read to the east and a private nursery to the south. C. South Meadows Park, 11900 Mountain Trail Read: 8 acre site located at the southleast corner of Tierra Rejada and Mountain Trail Read. D. North Meadows Park, 12432 1/2 Mountain Trail: 8 acre site located at the corner of Mountain Meadows Road and Mountain Trail Street. E. Peach Hill Park, 13200 Peach Hill Ro:id: 10 acre site located at the corner of Christian Barrett and Peach Hill Road. F. Monte Vista Nature Park, 4200 Spring Road: 5 acre site located west of Spring Road between Peach Ililt Road and Tierra Rejada Road. G. Campus Park, 14900 Harvester Street: 2.5 acre site bounded by Hwy. 118 to the south, Harvard Street to the west. DUke/Rand Strects to the north, and an apartment complex to the east. H. Campus Canyon Park, 15200 Stanley Road: 6 acre site located at the corner of Collins Drive and Hearon. I. Griffin Senior Park, 15400 Campus Park Drive. 4.5 acre site located at the intersection of Campus Park Drive and Collins Drive. J. Arroyo Vista Community Park, North of Tierra Rejada, located off of Countrywood. 35 acres of developed park land. K. Virginia Colony Park, 1.5 acre site located at the intersection of Virginia Colony Place and Condor Avenue. II. STREETSCAPES: A. Buttercreek/L.A. Avenue Planters, 4991 1/2 Buttercreek Road: Entry landscaped areas at intersection of Buttercreek Street and L.A. Avenue B. Peppermill Streetscape, 4641 1/2 Peppermill Street: Landscape parkway on south side of Peppermill Street adjacent to nursery. C. Tierra Rejada/L.A. Avenue Median/Planters and Tree Wells: This area includes the median planter landscaping south of L.A. Avenue to the Arroyo Simi Bridge and the planters and tree wells along the east side of Tierra Rejada. D. Tierra Rejada Streetscappe: Landscaped slope area on south side of Tierra Rejada beginning at Edison right -of -way (Brookhurst) continuing to Spring Road. E. Tierra Rejada Medians: Landscaped medians on Tierra Rejada beginning at Edison right -of- way (Brookhurst) continuing to Spring Road on Tierra Rejada Road. F. Tierra Rejada Planter: Landscaped areas west of Spring, east of Southhampton on Tierra Rejada Road. G. Tierra Rejada Streetscapes: Landscaped sidewalk area west of Southhampton, east of Peach Hill Road, north side of Tierra Rejada Road. H. Tierra Rejada Planter: Landscaped areas west of Peach Hill Road, east of Edison right -of- way, north side of Tierra Rejada Road. I. Peach Hill Road Streetscapes: Landscaped area on Peach Hill Road, east and west sides from Tierra Rejada to Christian Barrett Road. J. Williams Ranch Road: Landscaped parkway on south side of street west of Edison right -of- way to cul -de -sac and north side of street from Granadilla Drive to Edison right -of -way. K. Inglewood Planter, 12906 1/2 Inglewocxl Street: Landscaped planter located at the west end of Inglewood Street, L. Marlborough Corner: Landscape area located at the south /west corner of Peach Hill Road and Spring Road. M. Christian Barrett and Spring Road (Steeple Hill): Landscape parkways adjacent to the streets and slope area on Spring Road. N. Campus Park Drive Median/Streetscape: Median and streetscape landscaping on Campus Park Drive between Collins Drive and PrinN. Campus Park Drive Median/Streetscape: Median and streetscape landscaping on Campus Park Drive between Collins Drive and Princeton Avenue. O. Bambi - Benwood - Campus Drive - Collins Drive - Flood Control Channel: This area includes parkway landscaping adjacent to the streets and landscaped area on east side of flood control channel. P. Los Angeles Avenue : Landscaped planters east of Gabbert Road, extending down to Goldman. Q. Campus Park Drive: Landscape turf and parkways east of Loyola. III. SPECIAL SITES: A. Community Center Facility, 799 Moorpark Avenue: Landscaped areas on all sides of facility. B. City Hall Facility, 799 Moorpark Avenue Landscaped areas located on all sides of facility. C. City Hall Annex Facility, 799 Moorpark Avenue: Landscaped areas located on all sides of facility. D. Metrolink Station, fligh Street. Planter, and parkway landscaping. SIlIlIIlfl'Ildge COMPLETE MAINTENANCE SERVICE n JscaFe Maintenance, Inc. 2141 PRE5ILLA PLACE C.AMARIL.LO. CA 93010 805-987-0918 JANUARY 15, 1994 CITY OF MOORPARK ATTN: CHRIS ADAMS RE: LANDSCAPE MAINTENANCE CONTRACT THE UPCOMINING BUDGET PROCESS IS BEGINNING FOR THE 1994 -1995 FISCAL YEAR AND WE WOULD LIKE TO PRESENT OUR PROPOSAL FOR CONTINUING LANDSCAPE MAINTENANCE SERVICES. WE WOULD BE WILLING TO CONTINUE ON AT OUR CURRENT RATE THROUGH THIS PERIOD WITH THE OPTION TO ROLL- OVER INTO THE 1995 -1996 YEAR AT A 2 % (PERCENT) INCREASE. THE RECENT REFORMS IN WORKERS COMPENSATION AND RECYCLING OF GREEN WASTE HAVE MADE IT POSSIBLE FOR US TO MAINTAIN THE SAME LEVEL OF SERVICE WITHOUT HAVING TO INCREASE SERVICE RATES. WE HAVE ALSO BEEN ABLE TO PROVIDE THE FOLLOWING SERVICES AT NO CHARGE TO THE CITY AND, IN SOME INSTANCES, IN CONJUNCTION WITH THE CITY STAFF: 1. WEED ABATEMENT AT MONTE VISTA PARK. 2. SLOPE FAILURE IRRIGATION AND REPLANTING. 3. 200 PLUS TREES PLANTED AT ARROYO VISTA PARK. 4. EXTRA FERTILIZER FOR THE TIERRA REJADA SLOPE. 5. CLEANING SUCKERS OFF HIGH STREET PEPPER TREES AND WEEDING PLANTERS. 6. TRASH CONTROL ALONG THE WEST SIDE OF TIERRA REJADA, L.A. AVE TO COURTNEY. 7. ROLLING KNOLL TREE WELL MAINTENANCE. 8. IRRIGATION OF THE METRO LINK SLOPE. 9. FLOWERS PLANTED AT CITY HALL. 10. MALLORY COURT IRRIGATION REPAIR AND CLEAN -UP. 11. LABOR FOR SPRINKLER MODIFICATION AT DRY AREAS OF GLENWOOD PARK. 12. LABOR FOR SPRINKLER INSTALLATION AT THE CAMPUS PARK PAVILION. 13. REPAIR OF DAMAGE BY ELECTRCIAN AT NORTH MEADOWS PARK. 14. REPAIR OF CONSTRUCTION DAMAGE TO IRRIGATION AT GRIFFIN PARK. WHILE THIS LIST IS NOT ALL INCLUSIVE , WE HOPE THAT IT WILL LEND SUPPORT TO OUR POSITION AND PROVIDE AN INDICATION OF THE LEVEL OF CO- OPERATION WE ARE WILLING TO CONTINUE. BEING A SMALL LOCALLY OWNED COMPANY, WE GREATLY VALUE OUR RELATIONSHIP WITH THE CITY AND WOULD LIKE TO THANK YOU IN ADVANCE FOR WHATEVER CONSIDERATION YOU MAY GIVE THIS PROPOSAL SINCERLY \ ,t CRAIG LOFT