HomeMy WebLinkAboutAGENDA REPORT 1994 0302 CC REG ITEM 08NAGENDA REPORT
CITY OF MOORPARK
TO: THE HONORABLE CITY COUNCIL
FROM: Lillian Hare, City Clerk V
, P
DATE:
SUBJECT:
BACKGROUND:
February 24, 1994 (For CC Mtg of 3/2/94)
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CONSIDER APPROPRIATION OF FUNDS FOR REPLACEMENT OF
THE IMAGE DISPLAY SUBSYSTEM OF THE OPTICAL DISK
IMAGING SYSTEM
The optical disk imaging system (Questys) was installed and has
been operational in the City Clerk's Office since May 1992. When
Questys was purchased, a decision was made not to purchase a
monthly service contract for hardware/software maintenance at a
cost of $1,500 per month but rather to service, repair and replace
equipment as needed. We pay only for software maintenance at a cost
of $1997 per year -- $166 per month. The image display subsystem
consisting of a high resolution full page monitor, and image and
scanner control boards, is malfunctioning and must be replace. The
cost to replace the subsystem is $3,079.35. The City has saved the
following during the 21 months the system has been in operation by
electing not to pay monthly hardware maintenance:
Hardware
Deduct
Annualized
Deduct Cost
SAVINGS
Maintenance
Software
over 21
of New
Cost
Maintenance
months
Image
(monthly)
Cost*
($31,500
Subsystem
(monthly)
less
$3,486)
$1,500
$166
$28,014
$3,079.35
$24,934.66
*software maintenance was under warrantee for the first year per
our contract with Decision Management.
STAFF RECOMMENDATION: (ROLL CALL VOTE REQUIRED)
Approve an appropriation of $3,079.35 plus a 10% contingency for a
not to exceed amount of $3,387.29 from the General Fund Reserve to
Equipment replacement Fund 31.4.113.906 for replacement of the
image display subsystem of the optical disk imaging system.