HomeMy WebLinkAboutAGENDA REPORT 1994 0302 CC REG ITEM 11BA4 4 E E?! ncla Ropo ---
City o f Maa r pa rk
TO: The Honorable City Council
r
FROM: Kenneth C. Gilbert, Director of Public Works 1�
DATE: February 8, 1994 (Council Meeting 2- 16 -94)
SUBJECT: Consider Changing the Scope of the Spring Road Bridge
Improvement Project from Rehabilitation to Bridge
Replacement
BACKGROUND
On December 15, 1993, the City Council authorized staff to proceed
with the design of a project to widen and improve the Spring Road
Bridge.
DISCUSSION
At that December 15th meeting, the City Council directed staff to
seek a clarification of a statement made by Caltrans that
rehabilitation funds could not be applied to a bridge replacement
project. That inquiry was made. The response received from
Caltrans is attached as Exhibit 1.
Although Mr. Drake of Caltrans' Division of Structures, states in
the attached letter that he does not support a bridge replacement
project, he does state that Caltrans would approve applying the
federal HBRR funds ($506,000) already approved for bridge
rehabilitation, toward a bridge replacement project. The remainder
of all project costs would ineligible for federal or state funding.
The City has been advised that one of the grant requirements is
that the final plans and specifications must be approved by
Caltrans for advertising for receipt of bids prior to December
1995. In order to meet this deadline it suggested that the final
draft design plans and specifications be presented to Caltrans for
review no later than February 1995 one year from now.
The replacement of the Spring Road bridge is identified as one of
the projects to be funded by the Spring Road / Tierra Rejada Road
AOC. The preliminary cost estimate established for this project
several years ago was $2.5 million. Once a preliminary design is
completed, a more accurate cost estimate can be developed.
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Spring Road Bridge
February 1994
Page 2
The current fund balance for the Spring Road / Tierra Rejada Road
AOC is $567,000 +. This amount plus the HBRR grant is equal to a
little more than $1 million. If the City wishes to proceed with a
bridge replacement project, the present shortfall of funds in this
AOC is over $1.5 million. In order to proceed with a bridge
reconstruction project, it will be necessary to loan the Spring /
Tierra Rejada AOC funds from another source. Other options which
the City Council may wish to consider include assistance from
Carlsberg and other affected developers in funding all or a portion
of the up -front costs and /or the issuance of a debt instrument to
finance a portion of the project.
CONCLUSION
It is recommended that the City Council proceed with a bridge
replacement project, to be funded by the HBRR grant and the Spring
Road / Tierra Rejada Road AOC, with aoc revenues to be determined
as discussed above.
RECOMMENDATION
It is recommended that the City Council take the following actions:
1. Approve changing the Spring Road Bridge Improvement Project from
a rehabilitation project to a bridge replacement project.
2. Direct staff to request that Caltrans confirm partial funding of
this bridge replacement project with federal HBRR funds in the
amount of $506,000.
3. Direct staff to proceed, upon receipt of confirmation of HBRR
funding from Caltrans, with the preparation and distribution of
an RFP for the preparation of a design plans and specifications
for this bridge reconstruction project, and to bring back to the
City Council a recommendation regarding the selection of a
project design engineer.
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,emorandum
To:
Attn
From:
Subject
MR. JERRY BAX'T'ER - 07
District Director
MR. SAT'ISII CHANDER
Local Streets and Roads
DEPARTMENT OF TRANSPORTATION
DIVISION OF STRUCTURES
LOCAL ASSISTANCE & PROGRAMMING BRANCH
Response to City of Moorpark
Business, Transportation and Housing Agency "
4
Date: December 28, 1993
File: 07- Ven- NO24 -Mrpk
Arroyo Las Posas Cl
Spring Road /Rehab.
Br. No. 52C -0122
59 -312 902052
I have reviewed the letter from the City of Moorpark dated December 17, 1993 and have
the following comments.
The discussions at the field review with Mr. Gilbert involved requests for an HBRR
funded replacement project. This is not possible Since tile. Sufficiency rating of the existing
bridge is greater than 5(1. However, the scenario described in the letter of' December 17, where
we would fund a rehabilitation project with the city funding the balance to replace the bridge, is
possible. Administratively, we would fund the amount a�!recd to at the field review, and the
remainder of the costs would he considered non participating for federal liindin".
I would like the record to clearly indicate, however, that we do not Support the concept of a
bridge replacement at this site_ The existing structure is in very good structural condition. The
main concern of the City of Moorpark scans to he the drift that collects on the piles during
periods of high flow. It is the position of the. Division of Structures that a rehabilitation project
tx,, undertaken, with appropriate measures to mitigate drift collection, (as identified in the required
hydraulic study), included as part of the rehabilitation project. However, as stated before, the
Division of Structures would fund a rehabilitation lob with the City of Moorpark funding
additional costs to replace the su•uCturC.
it you lravC any qucsttons, please Contact mC at 8 -49 -8032.
M. E. COWLEY, Chief
Local Assistance and Programming Branch
by �. I
c C. DRAT
SnucturCS local Assistance
O� VED