HomeMy WebLinkAboutAGENDA REPORT 1994 1102 CC REG ITEM 08L-`OPPA F K, JTTEi V l FoWs
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199Y
CITY OF MOORPARK ACTION: 4:ij` — -
AGENDA REPORT
By --
TO: The Honorable City Council
FROM: Donald P. Reynolds Jr., Administrative Services Manager
DATE: October 27, 1994
SUBJECT: Consider Revisions to the Land Use Development Fees,
(Developer Fees), and Related Applications of Code
Enforcement and Administrative Services Fees
On January 21, 1991, the Council directed staff to return each year
in order to consider revising City Land Use Development fees to be
effective in January of each year. Government Code 66016 requires
a sixty day waiting period. This matter has been scheduled for a
public meeting of new and /or revised fees, for the Council meeting
on November 16, 1994, to be implemented January 16, 1995. Based on
a preliminary analysis, the new fee rate will increase by 1.3% from
$78 per hour to $79 per hour.
Background
This is the sixth year since 1989 that staff has evaluated the cost
of providing land use development services on an annual basis.
From 1984 to 1989, the rate was $45 per hour. The original
analysis in 1989 recommended a significant jump in the fee to $69.
Annual reviews since this date have resulted in small increases of
approximately 3% each from $71 in 1991, $73 in 1992, $75 in 1993,
and to $78 per hour in 1994.
In 1989, the Council adopted a methodology recommended by a
consultant for calculating the cost of City land use development
services. This method is in compliance with the federal standards
established by Office of Management and Budget in OMB Circular A-
87. Four sections of cost calculations comprise the basis for this
methodology: 1) direct costs; 2) indirect costs; 3) general
overhead, and; 4) use allowance. This method is intended to assist
the City collect 100% of its expenses for land use development
permit processing. Since 1990, the City amended this process to
include the Assistant Planner as a direct cost, and has been
charging time to developer deposits and fees for this position.
In addition to the analysis that derives the cost per hour, staff
also considers the need for new types of permits, and the need to
adjust deposit amounts for existing permits. Deposit amounts have
not been recommended for adjustment beyond the cost per hour
increases, because the data was insufficient to support this need.
Staff has recommended several new types of permits in past years
which include: initial plan review fee; preliminary environmental
review fee; "cost of living" or a "standard" mobile home rent
increase application; "specific plan" replaced "planned community"
00111
fee, and was increased to $5,200
second dwelling units, lot line
the administrative review fee.
Discussion
plus $5.20 per unit or lot, and;
adjustments and variance replaced
This year, as in the past, staff has prepared a comprehensive
analysis of the land use development processing system. As a
result of the study and in addition to the cost per hour analysis,
staff is proposing that three new fees be considered: 1) Permit
Adjustment; 2) Director Approved Administrative Permit; and 3) a
Research Cost Recovery Fee. Recommended adjustments to City deposit
amounts apply to fees contained in a 1986 resolution that have not
been addressed by staff in recent studies.
Fee Calculations
Attachment "A" through "C" are the analysis required for the
development of the City's cost recovery program. Consistent with
last year's program, staff has included Attachment "B" which
addresses the cost of code enforcement services (which are excluded
from the land use development fees), and Attachment "C" which
addresses the cost of Administrative Services for both Council
considered, and non - Council considered activities.
In general, fees will increase when staffing is reduced since
overhead costs do not usually drop in the same proportion. When
directly related positions are added to the study, the fee may
decrease because the ratio of hours divided into the costs changes
more significantly than the total cost. Several changes have
occurred this year which have affected both increases and decreases
to the City's cost recovery fees.
The City's land use rates did not increase equal to the cost of
living this year for the first time, due to a decrease in the
General Overhead cost center, ( "Item 311). General overhead,
(calculated by extruding the percentage of related staff reports on
the City Council agenda to the total number of reports considered),
decreased from 33 percent to 24 percent. This resulted in a
decrease in General Overhead expenses of $40,313, or 1.87 percent.
This decrease off -set the 2.6 percent increases to other costs
items, reducing the net increase to 1.3 percent.
The decrease in code enforcement staff does not impact the Planning
portion of the study because, to be consistent with past practices,
code enforcement costs are deducted from the Land Use fees. The
Associate Planner vacancy occurred after funds were appropriated
for the position, so these costs remain, in order to correctly
reflect costs during 1993/94 and apply them to the current fee
study. If the Associate Planner position is removed, the fee would
increase to $91 per hour, because the number of hours divided into
the costs is reduced by 20 percent, while the general overhead
expenses remain stable, because genera3 overhead is based on
1993/94 costs.
2 00112
The proposed Code Enforcement fees have increased because there are
two fewer positions calculated into the formula, combined with an
overhead costs that remained stable. Staff is recommending an
increase from $51 per hour to $58 per hour, or an increase of 12 %.
Administrative Service's fees are proposed to decrease because in
this department, a new Management Analyst position was added while
overhead expenses remained relatively stable. Staff is
recommending a decrease of 12% from $78 per hour with Council
review, to $69 per hour when Council review is required for land
use permits, (most commonly applied to temporary use /special event
permits). When Council review is not required, the cost is $62 per
hour.
Prior year adjustments are generated by a need defined as the
amount of the City's actual cost compared to the amount of cost
recovery for the year. As in the past, the cost of the Department
exceeded the amount of funds generated by the cost recovery plan,
and therefore, no prior year adjustments are being considered. Of
the current rate of $78 per hour, 30% is derived from cost to the
General Fund. Because the City has not reimbursed the General Fund
with land use development revenues, this amount can be considered
as a City contribution to this service.
New Tvnes of Fe
Staff will be recommending three new fees for the Land Use
Development Fee Schedule, including: 1) a Permit Adjustment Fee
( commercial and residential at a flat rate) ; 2 ) a Director Approved
Administrative Permit (deposit), and; 3) a Cost Recovery Fee,
(actual time spent on research).
Permit Adjustment Fee
Section 8111 -7.1.4 of the Zoning Code (the applicable language is
provided in Attachment "D ") specifies that any change
which would not alter any of the findings related to the Chapter
entitled "Modification. Suspension and Revocation ", nor any
findings contained in the environmental document, may be deemed a
"Permit Adjustment" and acted upon by the Director. This fee
recoups expenses that occur due to minor changes in the original
Entitlement application, which are insignificant in regards to
impact, but require additional staff time. These initial fee
rates are estimates, which will be confirmed during next year's
analysis of the adequacy of the cost recovery system. By adding
this fee the City is able to keep deposit amounts at the same
number of hours.
In consideration of the fact that both residential applications and
commercial /industrial applications may be received, staff
recommends a separate rate for each equal to one hour for
3
00113
residential applications ($79 flat rate, the same cost as a zone
clearance), and a four hour flat rate for commercial /industrial
applications of $316. In the past few months, there have been no
residential applications, but if there are, these would be minor
compared to the larger commercial and industrial applications. The
two tier approach allows for this distinction.
Director Approved Administrative Permit
On September 21, 1994, the Council adopted Ordinance 196,
authorizing the City to establish a Director Approved
Administrative Permit. This fee is also part of the zoning code,
Section 8111 - 2.1.1, (also provided in Attachment "D "). This permit
is based on discretionary approval by the Director, prior to the
initiation of a use requiring the permit. These permits are
subject to site plan reviews, public hearings, possible Planning
Commission review and may be conditioned. The proposed deposit
amount is equal to a minor modification permit; 6.6 hours, or $525.
Cost Recovery Fee
This fee is for research conducted by staff at the request of a
customer who is not otherwise part of a previously submitted land
use application. As proposed, the fee would be invoked after an
initial assessment of the research request, or after the first
fifteen minutes spent with the customer. It is intended to recover
costs for time consuming research that is requested primarily by
realtors. Deposit amounts will not be less than one hour of staff
time, and estimated for the customer on an as needed basis.
Deposit Amounts
Developer Agreements which involve special uses of the City
Engineer and City Attorney are being recommended for adjustments
this year. Attachment "E" is Council Resolution 86 -287, which has
not previously been addressed by this study, and therefore, still
reflects the costs applied in March of 1986. Staff is recommending
that this resolution be rescinded and that the associated fees be
added to the Land Use Development Fee resolution.
Resolution 86 -287 includes an initial application deposit, annual
review, and the option for the City to contract for the services,
or use in -house services. The percentage applicable to contract
services of 10 percent in the 1986 Resolution, is addressed in the
current fee structure as 15 percent of the actual cost. The initial
processing of Developer Agreements by these service providers is
proposed to require a deposit of $15,000. The annual review is
proposed to be a deposit of $1,500.
4
00114
•Sll - •. •
That the City Council, pursuant to Government Code 66016, conduct
a public meeting on November 16, 1994 at 7:00 P.M., to revise the
cost recovery program applicable to the City's land use development
permits, Code Enforcement and Administrative Services Department,
and rescind Resolution 86 -287 to be included in the Land Use
Development Fee resolution with adjusted deposit amounts for
contract services related to the City Attorney and City Engineer.
Attachments: A) Land Use Development Fees -Cost Per Hour and
Benefit Tables
B) Code Enforcement Cost Recovery Fee Calculation
( applying the benefit tables in attachment "All)
C) Administrative Services Cost Recovery Fee
Calculation and Benefit Rate Tables (with
Council Review and without)
D) Section 8111 -2.1.1 and Section 8111 -7.1.1 of
the City's Zoning Code
E) Resolution 86 -287
5
00115
I
ATTACHMENT A
1994/95 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 1) Direct Department Costs
Item 2) Department Overhead, (Indirect Costs)
A
B
Applied
Item
Costs Deductions
Total Yr.
Total Ned.
Leave
N/A
Position
Salary
Benefits
Benefits
Totals
Dir. of Community Devel.
70,557
19,065
17.79%
105,566
Senior Planner
53,806
13,735
19.59%
80,772
Senior Planner
52,632
13,541
19.590
79,136
Associate Planner
42,158
11,970
17.690
63,703
Assistant Planner
-----------------------------------------------------------------------------------
39,673
13,416
19.59%
63,489
Total
258,826
71,727
392,667
Item 2) Department Overhead, (Indirect Costs)
229,646
* Deductions
(Total N & 0 - Professional Services) * Code Enforcement Percentaqe of 9.53%
of Professional Services
24- Oct -94
00116
City
Applied
Item
Costs Deductions
Amount
Personnel
(SEE TABLE)
N/A
118,143
Maintenance and Operations
145,249
33,746 *
111,503
Capital
(Deleted -see use
allowance)
Fixed Overhead
-------------------------------------------------------------------
(Deleted -see use
allowance)
- - - - --
229,646
* Deductions
(Total N & 0 - Professional Services) * Code Enforcement Percentaqe of 9.53%
of Professional Services
24- Oct -94
00116
I
ATTACHMENT A
1994/95 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 3) General Overhead
Item
City Council
City Manager
City Clerk
City Attorney
Finance /City Treasurer
Administrative Services
Moorpark Cable T.V.
City Engineer
Total General Indirect Costs
Budgeted
Costs Deduction
26,000
24%
0
211,569
1)
77,311
139,226
2)
51,950
89,300
3)
20,000
125,128
4)
85,271
392,488
5)
56,408
31,050
6)
5,000
319,000
---------------
7)
289,000
- - - - --
Net Costs % applied Total Costs
26,000
24%
6,240
134,258
20%
26,852
87,276
24%
20,946
69,300
24%
16,632
39,857
20%
8,035
336,080
20%
67,754
26,050
24%
6,252
30,000
-------------------------------------------
75%
22,500
0.02
38,724
175,211
Deductions 1) 100% Assit. to the City Manager Position + Ben.
2) 90% Dep. City Clerk + Dep. City Clerk Ben. and Elections ($5,000)
3) Special Legal Services
4) Capital @ $7,500, + FO @ 70% + Ben + Act. Tech II @ 70% + Ben. +2 Act. Clrks @ 70 %+ Ben
Combines Treasurer with Finance this year
5) No Capital + CDBG Salary, 20,700 + 70% Recept.+ Recept. Ben
6) Professional Services and Equipment Rental
7) 642- Contr Srvcs, 645- Plan Chk, 646- Inspect
Item 4) Use Allowance- as of 6/30/94
24- Oct -94
Allocation Total Employees (which includes Redevelopment staff
Department Employees which use City Hall
* Less Code Enforcement Related Employees
Percent (6/40)
Use Allowance Attributable to Department
(15% * $181,528)
40
6
15%
27,229
00117
Total
Deprec.
Use
------------------------------------------------------------------------------------------------------------------------------
1989/90
1990/91
1991/92
1992/93
1993 /94 Assets
Percentage
Allowance
------------------------------------------------------------------------------------------------------------------------------
Buildings and structures
850,146
66956
832924
103258
82930
1936214
0.02
38,724
Improve. other than Buildings
524,058
8816
436101
98205
13832
1081012
0.07
75,671
Office Furniture And Equip.
254,630
116084
116794
51444
112777
651729
0.07
45,621
Other equipment
------------------------------------------------------------------------------------------------------------------------------
52,767
58482
66255
59116
70696
307316
0.07
21,512
1,681,601
250,338
L,452,074
312,023
280235
3,976,271
181,528
Allocation Total Employees (which includes Redevelopment staff
Department Employees which use City Hall
* Less Code Enforcement Related Employees
Percent (6/40)
Use Allowance Attributable to Department
(15% * $181,528)
40
6
15%
27,229
00117
ATTACHMENT A
1994/95 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
SUMMARIES
Item 1, Direct Costs 392,667
Item 2, Indirect Costs 229,646
Item 3, General Overhead 175,211
Item 4, Use Allowance 27,229
Adjustment from Prior Year
Total Costs 824,753
Divided by Total Hours
(2080 * 5 Positions) 10400
RATE
79 PER HOUR
24- Oct -94
00118
2i- a^: -94
1994/95 BENEFIT TABLES FOR THE FEE RATS CAMi - LATION
A) DIRECT COSTS- FERSONNEL
M06:FLY
ANNUAL
GROUP
i6RKERS
40729
48976
NB'
!C"
TITLE
RATE
'Ao
INS
COMP
CNENF
PERS
1EDICAR:
TOTAL
TOTAL
MONTHLY
ANNUAL
GROUP
WORKERS
2331
29 -,8
COST
PAID
SALARY +
TITLE
RATE
RATE
INS
COMP
UNN
PERS
MEDICARE
BENEFITS
BENEFITS
ASSISTANT PLANNER
3306
39673
6854
583
231
5173
575
13416
53089
ASSOCIATE PLANNER
3513
42158
5011
619
231
5491
611
11970
54129
C.J. JIRMR
5880
70557
7574
1037
231
9201
1023
19065
89622
SR. PLANNER
4484
53806
4916
791,
23'
70:6
783
13735
67541
SR. PLANNER
4386
52632
491'.
773
23:
68633
763
13541
66173
TCTALS
11279
258826
71728
330554
* *COLUMNS W, °B°
AND °C° ABOVE ARE USED IN "IT-f 11 DIRECT COSTS°
3) CODE ENFORCFMENT FERSONNEL COSTS USED FOR DEPARTNEV OVER]HEAD " :''7N 2°
TOTAL
MONTHLY ANNUAL GROUP 'NORKfT3 COST BEN. +
RATE RATE INS COMP UNEXP PERS MEDICARE SALARY
C.E.OFFIC "'R 2975 35696 4828 241C 231 4655 518 48337
CODE ENFORCEMENT PERSONNEL COSTS /C.C. PERSONNEL TOTAL = 8337/507294 =
Cj INDBUTLY RELATED PERSONNEL CCSTS, USED FCR DEDUCTIONS FRCN "ITEM !" CEMERU C %'ERHEAD
9.531
GRANC
TOTAL ' -°AVE BEN. TO A:
SAL + BEN RATE
33655
M06:FLY
ANNUAL
GROUP
i6RKERS
40729
48976
COS.-
TOTAL
TITLE
RATE
RATE
INS
COMP
CNENF
PERS
1EDICAR:
BEHEFI -S
ACCOUNT CLERK
1890
22684
7120
333
2331
29 -,8
3329
1C971
ACM711 CLERK
1956
23476
7124
345
231
20b1
3140
11102
ACCT. TECH.II
2987
35840
7185
527
231
4674
12C
13136
ADMIN. SEC.
2497
29961
756
44C
2i:
3907
4334
'2 :68
ASST TO THE CM
4483
5379;'
3021
790
231
"015
'8C
11837
DEP. CITY CLERK
2676
3211,
6817
472
231
X166
466
12173
FIN. OFFICER
4484
53935
2937
79!
23:
7016
'93
726
RECEPTIONI3T
2046
24552
7129
361
231
3202
156
11279
9.531
GRANC
TOTAL ' -°AVE BEN. TO A:
SAL + BEN RATE
33655
17.79%
39642
34577
17.79%
40729
48976
19.59%
58571
4213C
19.59%
50383
65634
17.791
77311
44288
17.79%
52167
65532
19.59$
79369
35830
17.79>
42204
00119
21- 0c: -94
D' INDIRECT PERSONNEL COSTS, "ITEM 2" PERSONNEL
O
O
iV
C
TOTAL
MONTHLY
ANNUAL
APPLICABLEAPPLICABLE APPLICABLE
GROUP
WORKERS
LEAVE BEN.
PERCENTAGE
COST
TITLE
RATE
RATE
PERCENTAGE
RATE
HOURLY RATE
INS
COMP
UNEMP
PERS
MEDICARE
ACCOUNT CLERK
1890
22684
30%
6805
3.27
31.39%
1.47%
1.02%
13.04%
1.45%
ACCOUNT CLERK
1956
23476
30%
'043
3.39
30.35%
1.47%
0.98%
13.04%
1.45%
ACCT. TECH.II
298'
35840
30%
10752
5.1-
20.05%
1.43c
0.64%
13.04%
1.45%
ADMIN. SEC.
249'
29961
100%
29961
14.40
23.88%
1.47%
0.710
13.04%
0
DEF. CITY CLERK
26'5
32115
10%
3211
1.54
21.23%
1.41,
0.712%
13.00
1.0o
FIN. OFFICER
4484
53806
30%
16142
-.'6
5.40%
1.41%
0.43%
13.04%
1.45%
RECEPTIONIST
2046
24552
30%
"366
3.54
29.04%
1.47%
0.94%
13.04%
1.45%
F.I. CLERICAL
250
2998
100%
2998
5.16
0.00%
1.47%
3.30%
7.58
1.45%
O
O
iV
C
TOTAL
TOTAL
APPLICABLE LESS 9.53%
TOTAL
PERCENTAGE
LEAVE BEN.
PERCENTAGE
SALARY &
CODE ENF.
APPLIED
OF BEN.
RATE
OF BEN.
BENEFITS
DEDUCTION
AMOUNT
--------------------------------
48.37%
11.79%
66.16%
11,307
1078
10230
47.29%
17.79%
65.08%
11,626
1108
10518
36.65%
19.59%
56.24%
16,799
1601
15198
39.17%
19.59%
58.76%
47,565
4533
43032
3'.91%
17.79%
55.70%
5,000
477
4524
21.79%
19.59%
41.38%
22,822
2175
20647
45.94%
17.79%
63.73%
12,059
1149
10910
13.11%
0.00%
13.71%
3409
325
3084
130588
12445
118143
AGENDA ANALAYSIS FOR COMMUNITY DEVELOPMENT, CODE ENFORCEMENT 4D ADMINISTRATIVE SE
JANUARY 1994, TO JUNE 1994
The following analysis illustrates the percentage of tine
spent by the City Council and other general overhead cost centers on
items related to the specific departments listed below.
This information applies to the 'General overhead' cost category
applied to the fee rate development study.
Only agenda items 08 Consent Calendar' through 012 Ordinances' were
included.
00121
Number of
Percent Percent Percent
Agenda Date
Items
C.D. C.E.O.
zdm.
Serv.
1;5,''94
24
25.00%
0.00?
45.83%
1?19/'94
26
34.62
3.851
15.38%
2121'94
40
13.955c
0.001
25.00%
21,'16/94
27
18.`150
0.(W
7.41%
3;2194
28
26.675
3.57%
14.29y
3/16/94
45
20.(C.
2.22`:
20.00%
4x6!94
28
12.U0%
3.57%
17.865;
41!20:'94
29
28 . ` 7
0. (it)
13.794'
5/4;94
30
21. (,2%
3.33%
10.0
5!18/94
38
25.oO?
2.63<
18.42?
63/94
51
41.82%
1.821
10.91%
6 ;'15;'94
38
19.15%
2.13%
17.02%
totals 12 meetings
404
averages
34
24.00%
1.93%
17.99),
00121
1
24-Oct -94
ATTACHMENT B
1994 /95 CODE ENFORCEMENT COST RECOVERY
FEE RATE CALCULATIONS
Itev 1) Direct Department Costs
A B
Total Yr. Total Ned. Leave
Position Salary Benefits Benefits Total
CODE ENFORCEMENT OFFICER 35,696 12,641 17.79% 56,936
----------------------------------------------------------------------------- - - - - --
Iteik 2) Department Overhead, (Indirect Costs)
1994/95
* Deductions
Personnel- Direct costs, Director, one Senior Planner, Associate Planner, and Admin. Sect.
N & 0- Professional Services have been deducted.
Item 3) General Overhead
City
SUB -
APPLIED 9.53%
Item
-----------------------------------------------------------------------------------
Costs Deductions
TOTAL
TO THE COST
-----------------------------------------------------------------------------------
Personnel
507,294
301,758 *
205,536
19,588
Maintenance and Operations
145,249
22,000 *
123,249
11,746
Capital
(Deleted -see use
allowance)
211,569
1)
Fixed Overhead
-----------------------------------------------------------------------------------
(Deleted -see use
allowance)
5,182
City Clerk
139,226
2)
51,950
328,785
31,333
* Deductions
Personnel- Direct costs, Director, one Senior Planner, Associate Planner, and Admin. Sect.
N & 0- Professional Services have been deducted.
Item 3) General Overhead
Total General Indirect Costs 27,894
Deductions 1) 100% Assit. to the City Manager Position + Ben.
2) 90% Dep. City Clerk + Dep. City Clerk Ben., Elections ($5,000)
3) Capital @ $7,500, + FO @ 70% + Ben + Act. Tech II @ 70% + Ben. +2 Act. Clrks @ 70 %+ Ben
Combines Treasurer with Finance this year
4) No Capital + CDBG Salary, 20,700 + 70% Recept.- Recept. Ben
5) Professional Services and Equipment Rental
THE PERCENT APPLIED IS A REFLECTION OF TINE SPENT ON RELATED MATTERS
BY EACH DEPARTMENT. WHERE THE PERCENTAGE IS GREATER THAN "2 % ", IT IS A REFLECTION 00122
TIME SPENT PLUS THE NUMBER OF PERSONNEL.
Budgeted
Item
Costs
Deduction
Net Costs %
applied
Total Costs
-----------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------
City Council
26,000
0
26,000
2%
502
City Manager
211,569
1)
77,311
134,258
4%
5,182
City Clerk
139,226
2)
51,950
87,276
2%
1,684
Finance /City Treasurer
125,128
3)
85,271
39,857
4%
1,538
Adiinistrative Services
392,488
4)
56,408
336,080
6%
18,484
Moorpark Cable T.V.
31,050
5)
5,000
26,050
2%
503
Total General Indirect Costs 27,894
Deductions 1) 100% Assit. to the City Manager Position + Ben.
2) 90% Dep. City Clerk + Dep. City Clerk Ben., Elections ($5,000)
3) Capital @ $7,500, + FO @ 70% + Ben + Act. Tech II @ 70% + Ben. +2 Act. Clrks @ 70 %+ Ben
Combines Treasurer with Finance this year
4) No Capital + CDBG Salary, 20,700 + 70% Recept.- Recept. Ben
5) Professional Services and Equipment Rental
THE PERCENT APPLIED IS A REFLECTION OF TINE SPENT ON RELATED MATTERS
BY EACH DEPARTMENT. WHERE THE PERCENTAGE IS GREATER THAN "2 % ", IT IS A REFLECTION 00122
TIME SPENT PLUS THE NUMBER OF PERSONNEL.
1
ATTACHMENT B
1994 /95 CODE ENFORCEMENT COST RECOVERY
FEE RATE CALCULATIONS
Item 4) Use Allowance- as of 6/30/94
1989/90 1990/91
Buildings and structures 850,146 66956
Improve. other than Buildings 524,058 8816
Office Furniture And Equip. 254,630 116084
Other equipment 52,767 58482
1,681,601 250,338
24- Oct -94
Allocation Total Employees (which includes Redevelopment staff
Department Employees which use City Hall
* Less Code Enforcement Related Employees
Percent (1/40)
Use Allowance Attributable to Department
(15% * $181,528)
SUMMARIES
Item 1, Direct Costs 561936
Item 2, Indirect Costs 31,333
Item 3, General Overhead 271894
Item 4, Use Allowance 4,538
Adjustment from Prior Year
---------------------------------------------------------
Total Costs 120,702
Divided by Total Hours
(2080 * 1 Position) 2080
RATE 58 PER HOUR
40
1
3%
4,538
00123
Total
Deprec.
Use
1991/92
------------------------------------------------------------------
1992/93
1993 /94 Assets
Percentage
Allowance
------------------------------------------------------------------
832924
103258
82930
1936214
0.02
38,724
436101
98205
13832
1081012
0.07
75,671
116794
51444
112777
651729
0.07
45,621
66255
59116
70696
307316
0.07
21,512
------------------------------------------------------------------
1,452,074
312,023
280235
3,976,271
181,528
Allocation Total Employees (which includes Redevelopment staff
Department Employees which use City Hall
* Less Code Enforcement Related Employees
Percent (1/40)
Use Allowance Attributable to Department
(15% * $181,528)
SUMMARIES
Item 1, Direct Costs 561936
Item 2, Indirect Costs 31,333
Item 3, General Overhead 271894
Item 4, Use Allowance 4,538
Adjustment from Prior Year
---------------------------------------------------------
Total Costs 120,702
Divided by Total Hours
(2080 * 1 Position) 2080
RATE 58 PER HOUR
40
1
3%
4,538
00123
1
ATTACHMENT C
1994 /95 ADMINISTRATIVE SERVICES
FEE RATE CALCULATIONS
Item 1) Direct Department Costs
COSTS ARE ESTABLISHED IN THE ATTACHED RATE TABLES. CDBG ADMIN. DOLLARS
ARE DEDUCTED FROM THE ASM SALARY ($173,839 - $17,365 = $156,474)
Item 2) Department Overhead, (Indirect Costs)
A
B
Applied
Item
--------------------------------------------------------------------------
Costs Deductions
Total Yr.
Total Ned.
Leave
N/A
Position
------------------------------------------------------------------------------------
Salary
Benefits
Benefits
Totals
------------------------------------------------------------------------------------
ADMINISTRATIVE SECRETARY
21,831
9,383
17.79%
36,767
ADMINISTRATIVE SERVICES MANAGER
33,960
11,302
19.59%
54,129
DEPUTY CITY MANAGER
57,126
15,307
19.59%
86,623
MANAGEMENT ANALYST
------------------------------------------------------------------------------------
43,557
14,356
17.79%
68,216
Total
156,474
50,348
245,734
COSTS ARE ESTABLISHED IN THE ATTACHED RATE TABLES. CDBG ADMIN. DOLLARS
ARE DEDUCTED FROM THE ASM SALARY ($173,839 - $17,365 = $156,474)
Item 2) Department Overhead, (Indirect Costs)
24- Oct -94
00124
City
Applied
Item
--------------------------------------------------------------------------
Costs Deductions
Amount
--------------------------------------------------------------------------
Personnel
(SEE TABLE)
N/A
49,392
Maintenance and Operations
118,287
8,000 *
110,287
Capital
(Deleted -see use
allowance)
Fixed Overhead
--------------------------------------------------------------------------
(Deleted -see use
allowance)
159,679
* Deductions
COMMUNITY PROMOTION- $8,000
24- Oct -94
00124
I
ATTACHMENT C
1994 /95 ADMINISTRATIVE SERVICES
FEE RATE CALCULATIONS
Item 3) General Overhead
Total General Indirect Costs 44,690
Deductions 1) 100% Assit. to the City Manager Position + Ben.
2) 642- Contr Srvcs, 645- Plan Chk, 646- Inspect
3) Personnel Costs Only
Item 4) Use Allowance- as of 6/30/94
24- Oct -94
Budgeted
Item
Costs Deduction
Net Costs
applied
Total Costs
City Manager
211,569 1) 77,311
1341258
18%
24,166
Finance /City Treasurer
125,128 0
125,128
7%
8,759
City Engineer
319,000 2) 289,000
30,000
18%
5,400
Public Works (general)
35,360 3) 0
35,360
18%
6,365
Total General Indirect Costs 44,690
Deductions 1) 100% Assit. to the City Manager Position + Ben.
2) 642- Contr Srvcs, 645- Plan Chk, 646- Inspect
3) Personnel Costs Only
Item 4) Use Allowance- as of 6/30/94
24- Oct -94
Allocation Total Employees (which includes Redevelopment staff) 40
Department Employees which use City Hall
Percent (3.6/40)
Use Allowance Attributable to Department
(9% * $181528)
3.6
9%
16,338
00125
Total
Deprec.
Use
-------------------------------------------------------------------------------------------------------------------------------
1989/90
1990/91
1991/92
1992/93
1993/94
Assets
Percentage
Allowance
-------------------------------------------------------------------------------------------------------------------------------
Buildings and structures
850,146
66956
832924
103258
82930
1936214
0.02
38,724
Improve. other than Buildings
524,058
8816
436101
98205
13832
1081012
0.07
75,671
Office Furniture And Equip.
254,630
116084
116794
51444
112777
651729
0.07
45,621
Other equipment
521767
58482
66255
59116
70696
307316
0.07
21,512
-------------------------------------------------------------------------------------------------------------------------------
1,681,601
250,338
1,452,074
312,023
280235
3,976,271
181,528
Allocation Total Employees (which includes Redevelopment staff) 40
Department Employees which use City Hall
Percent (3.6/40)
Use Allowance Attributable to Department
(9% * $181528)
3.6
9%
16,338
00125
ATTACHMENT C
1994 /95 ADMINISTRATIVE SERVICES
FEE RATE CALCULATIONS
SUMMARIES
Item 1, Direct Costs 245,734
Item 2, Indirect Costs 159,679
Item 3, General Overhead 44,690
Item 4, Use Allowance 16,338
Adjustment from Prior Year
Total Costs 466,441
Divided by Total Hours
(2080 * 3.6 Positions) 7488
RATE
62 PER HOUR
24- Oct -94
00126
24-Oct -94 ADMINISTRATIVE SERVICES
1994/95 BENEFIT TABLES FOR THE FEE RATE CALCULATION
A) DIRECT COSTS- PERSONNEL
MONTHLY
ANNUAL
GROUP
WORKERS
40729
"B"
"C"
TOTAL
°A°
RATE
RATE
INS
COMP
TOTAL
TOTAL
MONTHLY
ANNUAL
GROUP
WORKERS
7120
COST
PAID
SALARY +
TITLE RATE
RATE
INS
COMP UNEMP
PERS
MEDICARE
BENEFITS
BENEFITS
ADMINISTRATIVE SECRETARY* 1819
21831
5714
321 185
2846
317
9383
31214
ADMINISTRATIVE SERV. MGR. 4270
51325
2894
753 231
6681
743
11302
62627
DEPUTY CITY }TANAGER* 4761
57126
6006
839 185
7449
828
15307
72433
MANAGEMENT ANALYST 3630
43557
6873
640 231
5980
632
14356
57913
TOTALS
173839
47,
231
41G8
466
50348
224187
* REFLECTS THE 80% OF SALARIES CAWED TO ADMIN.
SERVICES,
(20% IS CHARGED TO
THE MRA)
231
3940
438
* *COLUMNS "A", "B" AND "C" ABOVE ARE USED IN °ITEM 1)
DIRECT COST'S"
4484
53806
2907
79:
B) INDIRECTLY RELATED PERSONNEL COSTS, USED FOR DEDUCTIONS FROM °ITEM :° GENERAL OVERHEAD
GRAND
TOTAL LEAVE BEN. TOTAL
SAL + BEN RATE
33655
MONTHLY
ANNUAL
GROUP
WORKERS
40729
RETIRENEN
COST
TOTAL
TITLE
RATE
RATE
INS
COMP
UNEMP
PERS
MEDICARE BENEFITS
ACCOUNT CLERK
1890
22684
7120
33:
231
2958
329
10971
ACCOUNT CLERK
1956
23476
7124
345
231
3061
340
11102
ACCT. TECH .11
2987
35840
7185
52-
231
4674
520
13136
ADMIN. SEC.
2274
27289
7143
401
231
3558
396
11729
ASST TO THE CM
4483
53797
3021
79(
231
70:5
780
11837
DEP. CITY CLERK
2676
32115
6817
47,
231
41G8
466
12173
MAINTENANCE WORKER II
2518
30211
7157
515E
231
3940
438
16924
FIN. OFFICER
4484
53806
2907
79:
231
10i6
780
11726
RECEPTIONIST
2046
24552
7129
361
231
3202
356
11279
GRAND
TOTAL LEAVE BEN. TOTAL
SAL + BEN RATE
33655
17.791
39642
34577
17.791
40729
48976
19.59%
58571
39018
17.791
45960
65634
17.79%
77311
44288
17.79%
52161
47135
17.79%
55520
65532
19.59%
78369
35830
17.791
42204
00127
21- Oct -94 ADMINISTRATIVE SERVICES
C) INDIRECT PERSONNEL COSTS, "ITEM 2" PERSONiM
TOTAL
NORMY
ANNUAL
APPLICABLEAPPLICABLE APPLICABLE
GROUP
WORKERS
RETIREMEN
COST
TITLE
RATE
RATE
PERCENTAGE
RATE
SOURLY RATE
INS
COMP
UNEMP
PERS MEDICARE
MAINTENANCE WORKER II
2518
30211
25%
7553
3.63
23.69%
9.1A
0.161
13.04$
1.45%
RECEPTIONIST
2046
24552
60%
14731
1.08
29.04%
1.47%
0.941
13.041
1.451
CLERCIAL AIDE (PT-AS)
413
4957
100%
4957
5.14
0.001
1.471
3.301
7.50%
1.451
CLERCIAL AIDE (PT -FIN)
521
6248
1001
6248
8
0.00%
1.47%
3.301
7.50%
1.451
TOTAL
TOTAL
APPLICABLE
PERCENTAGE
LEAVE BEN.
PERCENTAGE
SALARY &
OF BEN.
RATE
OF BEN.
BENEFITS
48.12%
17.79%
65.911
12,531
45.941
17.79%
63.731
24,119
13.721
0.001
13.721
5,637
13.721
0.001
13.72%
',105
49392
I
ATTACHMENT C
1994 /95 ADMINISTRATIVE SERVICES with CITY COUNCIL REVIEW
FEE RATE CALCULATIONS
Item 1) Direct Department Costs
Position
A
Total Yr.
Salary
ADMINISTRATIVE SECRETARY 21,831
ADMINISTRATIVE SERVICES MANAGER 33,960
DEPUTY CITY MANAGER 57,126
MANAGEMENT ANALYST 43,557
------------------------------------- - - - - --
Total
B
City
Total Ned.
Leave
Costs Deductions
Benefits
-----------------------------------------
Benefits
Totals
-----------------------------------------
9,383
17.79%
36,767
11,302
19.59%
54,129
15,307
19.59%
86,623
14,356
-----------------------------------
17.79%
68,216
- - - - --
156,474 50,348
COSTS ARE ESTABLISHED IN THE ATTACHED RATE TABLES. CDBG ADMIN. DOLLARS
ARE DEDUCTED FROM THE AM SALARY ($173,839 - $17,365 = $156,474)
Item 2) Departsent Overhead, (Indirect Costs)
* Deductions
COMMUNITY PROMOTION- $8,000
245,734
24- Oct -94
00129
City
Applied
Item
Costs Deductions
Amount
Personnel
(SEE TABLE)
N/A
49,392
Maintenance and Operations
118,287
8,000 *
110,287
Capital
(Deleted -see use
allowance)
Fixed Overhead
--------------------------------------------------------------------------
(Deleted -see use
allowance)
159,679
* Deductions
COMMUNITY PROMOTION- $8,000
245,734
24- Oct -94
00129
1
ATTACMM C
1994 /95 ADMINISTRATIVE SERVICES with CITY COUNCIL REVIEW
FEE RATE CALCULATIONS
Item 3) General Overhead
Budgeted
Itei Costs Deduction Net Costs applied Total Costs
CITY COUNCIL
26000
0
26,000
18%
4,680
City Manager
211,569
1)
77,311
134,258
18%
24,166
CITY CLERK
139226
2)
51,950
87,276
18%
15,710
CITY ATTORNEY
89300
3)
20,000
69,300
18%
12,474
Finance /City Treasurer
125,128
98205
0
125,128
18%
22,523
City Engineer
319,000
4)
289,000
30,000
18%
5,400
Public Works (general)
35,360
5)
0
35,360
18%
6,365
Total General Indirect Costs 91,318
Deductions 1) 100% Assit. to the City Manager Position + Ben.
2) 90% Deputy City Clerk + Ben., and Elections ($5,000)
3) Special legal services
4) 642- Contr Sacs, 645- Plan Chk, 646- Inspect
5) Personnel Costs Only
Item 4) Use Allowance- as of 6/30/94
24-Oct -94
Allocation Total Employees (which includes Redevelopment staff) 40
Department Employees which use City Hall
.6
Percent (3.6/40) 9
Use Allowance Attributable to Departaent
(91 + $181528) 16,338
00130
Total
Deprec.
Use
1989/90
1990/91
1991/92
1992/93
1993/94 Assets
Percentage
Allowance
Buildings and structures
850,146
66956
832924
103258
82930
1936214
0.02
38,724
Improve. other than Buildings
524,058
8816
436101
98205
13832
1081012
0.07
75,671
Office Furniture And Equip.
254,630
116084
116794
51444
112777
651729
0.07
45,621
Other equipment
------------------------------------------------------------------------------------------------------------------------------
52,767
58482
66255
59116
70696
307316
0.07
21,512
1,681,601
250,338
1,452,074
312,023
280235
3,976,271
181,528
Allocation Total Employees (which includes Redevelopment staff) 40
Department Employees which use City Hall
.6
Percent (3.6/40) 9
Use Allowance Attributable to Departaent
(91 + $181528) 16,338
00130
ATTACHMENT C
1994 /95 ADMINISTRATIVE SERVICES with CITY COUNCIL REVIEW
FEE RATE CALCULATIONS
SUMMARIES
Item 1, Direct Costs 245,734
Item 2, Indirect Costs 159,679
Item 3, General Overhead 91,318
Item 4, Use Allowance 16,338
Adjustment from Prior Year
Total Costs 513,069
Divided by Total Hours
(2080 * 3.6 Positions) 7488
RATE
69 PER HOUR
24- Oct -94
001.31
ATTACHMENT D
�\ Sec. 8111 - 7.1.4 - Permit Adjustment - Any change which
/) would not alter any of the findings pursuant to this
chapter, nor any findings contained in the environmental
document prepared for the permit, and would not have any
adverse impact on surrounding properties, may be deemed a
permit adjustment and acted upon by the Director of
Community Development or designee without,a hearing. There
shall be no more than one approved Permit Adjustment per
calendar year. Such �-hanges include, but are not limited
to, the following:
a. An increase or decrease of not more than ten (10)
percent in floor or permit area and an expansion of
less than 5,00o square feet, whichever is less, or
in the area of walls, fences or similar structures
used as screening, or in height, provision for
landscaping or similar standards or dimensions,
Provided that any increase in parking space
requirements cz:n be accommodated on -site; y
Page - 166
2/94
b. Internal remodeling or minor X- Qlxitectural changes
or embellishments involving change in basic
• architectural style or any change in use where the
new use requires the same or a lesser permit than
the existing use; or the establishment of a new use
in an unoccupied building that has been granted a
permit;.p ovided, in both cases, that any increase
3.n: parking space - requirements can be accommodated
Sec. 8111 -2.1.1
d. Administrative Permit - An Administrative Permit is a
Director of Community Development approved permit based
on a discretionary decision required prior to initiation
of a use requiring the permit. Administrative Permits
are subject to site plan review and may be conditioned in
order to assure compliance with the requirements of this
Chapter and with the purposes of the applicable zone. At
least ten days prior to approval or denial of the permit,
the Director shall provide a notice by regular mail of
the Director's intention to approve or deny the permit to
surrounding property owners within 300 feet of the
property. All notices shall include the identity of the
Director of Community Development as the approving
authority, a general explanation of the matter to be
considered, and a general description, in text or by
diagram, of the subject property, a final date in which
to send in comments and the hearing date. Prior to
approval or denial of the Administrative Permit, a
hearing date shall be set by the Director of Community
Development. The public may attend the hearing and give
testimony. The Director's decision is subject to an
appeal period which shall end sixteen (16) calendar days
after the Director's decision is rendered pursuant to
Section 8111 -5, or on the following workday if the
sixteenth day falls oTi a weekend or holiday.
00132
ATTACHMENT E
RESOLUTION NO. 86- 287
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, APPROVING APPLICATION
FORM FOR SUBMISSION AND ANNUAL REVIEW OF A
DEVELOPMENT AGREEMENT, AND ESTABLISHING FEES
FOR PROCESSING SAME.
THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA,
DOES RESOLVE AS FOLLOWS:
SECTION 1. The following fees are hereby established and approved
for the processing of Development Agreements pursuant to the provisions of
Section 9.64.060 of Chapter 9.64 of Title 9 of the Moorpark Municipal Code:
1. Actual cost;
2. For outside costs, including City Attorney and City Engineer
costs, actual cost plus 100;
3. An initial deposit of $10,000.00.
SECTION 2. The following fees are hereby established and approved
for the processing of the annual review of a Development Agreement pursuant
to the provisions of Section 9.64.150 of Chapter 9.64 of Title 9 of the Moorpark
Municipal Code:
1. Actual cost;
2. For outside costs, including City Attorney and City Engineer
costs, actual cost plus 100;
3. An initial deposit of $1,000.00.
SECTION 3. That the APPLICATION FOR DEVELOPMENT AGREEMENT
form, attached hereto and designated as "EXHIBIT A" is hereby approved for
use in compliance with Section 9.64.050 of said Title 9 of the Moorpark Municipal
Code.
SECTION 4. That this resolution shall take effect immediately.
SECTION 5. That the City Clerk shall certify to the passage and
adoption of this resolution.
PASSED AND ADOPTED this 17th day of March, 1986.
Or of the City of Moorpark, California
-
00133
APPL I C A'I' I"N
FOR
DEVELOPMENT AGREEMENT
1. Name of Applicant:
2. Parties to Agreement, if different from No. 1 above:
3. Description of Project:
4. Attached proposed form of Development Agreement, consistent with
Section 9.64.060 of Title 9 of the Moorpark Municipal Code.
5. This application form to be accompanied by the necessary filing fee,
as prescribed by Resolution No. 86- 287 , adopted by the City
Council of the City of Moorpark on March 17 1986.
DATED:
Applicant:
By:
Title:
FXHIBU-T - _- - 001,34
March, 1986
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.
CITY OF MOORPARK )
I, DORIS D. BANKUS , City Clerk of the City of Moorpark,
California, do hereby certify that the foregoing Resolution No. 86 -287
was adopted by the City Council of the City of Moorpark at a regular
meeting thereof held on the 17th day of March , 19 86 ,
and that the same was adopted by the following roll call vote:
AYES: Councilmembers 'fancy- Sutton, Woolard,
Ferguson, Priet,, and Mayor Weak;
NOES: None;
ABSENT: None.
WITNESS my hand and the official seal of said City this 17th day of
March , 19 86
City Clerk
00135