HomeMy WebLinkAboutAGENDA REPORT 1994 1102 CC REG ITEM 11B'>R?ARK, CALTC" ''
;. v Coundl NIE3 l�j
ACTION:
Ry
TO:
FROM:
DATE:
SUBJECT:
Background
01i ITEM • S.
11 CC
�',-_iION:
AGENDA REPORT
CITY OF MOORPARK
Honorable City Council
Mary R. Lindley, Assistant to the City Manager
October 13, 1994 (CC Meeting of October 19)
Consider the Rejection of All the Dorothy Wall Bid
Proposals and Authorize Staff to Re -bid a Scaled
Back Version of the Project
On September 21, City Council directed staff to provide additional
information on the Dorothy Wall project related to owner occupancy
vs. rental, possible funding alternatives, and the project cost
split between the properties east and west of Bard Street.
The project originated as a result of damage sustained by the
existing wall east of Bard Street. Council approved the demolition
and construction of the wall and directed staff to file for FEMA
funds for the demolition portion of the project. Council later
asked staff to provide cost information for extending the wall's
construction to include the residences west of Bard Street to
replace existing chain -link and wooden fences.
The Project includes 18 properties, 10 of which are owner occupied
(56 %). A map has been provided with this staff report to identify
the properties. All of the properties are within the Redevelopment
Agency's project area. Based on the low bidder's proposal, staff
estimates the total cost of the project (including east and west of
Bard Street) to be $70,100.
East of Bard Street
Number of Owner
Properties Occupied Renter Cost
6 5 1 $29,224
The length of the project east of Bard Street is approximately 484
feet. The costs for this half is based on $54 per foot ($26,136).
The per foot cost of the east side of the project is slightly
higher than the west side because some grading and an additional
course is needed in a portion of the area. Additional costs
include inspection ($1,000) and a 10% contingency ($2,088). The
total cost of the project east of Bard Street is $29,224.
00200
Dorothy Wall Project
October 13, 1994
Page 2
West of Bard
Number of
Properties
12
Owner
Occupied Renter Cost
5 7 $40,876
The percentage of owner occupied residences west of Bard Street is
29 %. The length of the project is approximately 650 feet. Based
on $51.78 per foot ($33,660) plus the removal of two large trees
($2,500) and inspection costs ($1,000), and a 10% contingency
($3,716) the total estimated cost is $40,876.
Please note that the cost split between the project east and west
of Bard Street is an estimate, calculated by staff, based on the
low bidder's proposal for the total project. The Dorothy Wall was
bid as one entire project, therefore the costs provided by the
contractor were not broken down.
The Council has already approved a funding source for the east
portion of the project (50% TDA and 50% MRA bond proceeds) and
allocated $26,100.
On September 21, Council requested that staff further develop
funding options for the west half of the project. Specifically,
Council requested staff to explore the possibility of providing the
property owners with low interest loans through the Redevelopment
Agency's Housing Rehab Program for a portion of the costs. This
option looks less attractive with the discovery that more than half
of the residents living in the effected properties are renters.
The absent owners (landlords) would not qualify for the low
interest loan program. While the Council can still pursue a cost
sharing arrangement, providing owner occupied residences with low
interest loans and requiring absent owners to acquire their own
financing, it will be difficult to get the participation of all the
owners. If the City cannot get 100 percent participation in a cost
sharing arrangement, the project should not move forward.
Other funding options previously provided to Council included the
use of TDA funds, MRA bond proceeds, a combination of TDA funds and
MRA bond proceeds, and cost sharing arrangements between the City
and the property owners. Again, cost sharing arrangements are
difficult to put together because they should require 100 percent
participation on the part of the property owners. Clearly, it is
much easier to secure the permission and participation of the
property owners if the City is willing to fund the entire project.
00201
Dorothy Wall Project
October 13, 1994
Page 3
Had the low bidder been willing, the City Council could have chosen
to scale the project down to include the properties east of Bard
Street only and awarded the contract to the low bidder at their
original unit price ($52.73). Staff spoke with the low bidder who
indicated that because the east half of the project was more labor
and material intensive, they could not agree to do a scaled down
project for $52.73 unit price.
Other options available to Council are as follows:
1) scale the existing project down to include the properties
east of Bard Street only. This will require rejecting
all bids and directing staff to re -bid the project for
the demolition and construction of the Dorothy Street
wall east of Bard Street only;
2) approve the project as it exits in the bid document (east
and west of Bard Street) with the City Council agreeing
to fund 100 percent of the costs, award the contract to
the low bidder (Phil Carter Company Inc.) , and direct
staff as to the funding source for the additional
$44,000;
3 ) defer approval if the low bidder agrees to extend the bid
for 60 days, and direct staff to determine if 100 percent
of the property owners, west of Bard Street, will
participate in a 50/50 cost sharing arrangement with the
City (owner occupied residences who qualify would be
offered low interest loans through the Redevelopment
Agency, and absent property owners would be require to
provide their own financing), or
4) reject all bids and re -bid the project with two options:
1) demolition and construction of the a wall east of Bard
Street, and 2) demolition and construction of a wall east
and west of Bard Street. In addition, staff would be
directed to determine the level of participation that
could be expected by the property owners in a 50/50 cost
sharing arrangement as identified in option 3.
Option 1 calls for staff to report back to Council for award of a
the contract for a scaled down project. Options 3 and 4 call for
staff to report back with information on participation levels in a
cost sharing arrangement and award of a contract (for the full or
a scaled back project) , providing Council with another opportunity
to consider the scope of the project.
00202
Dorothy Wall Project
October 13, 1994
Page 4
Recommendation
Staff recommends that the City Council approve option 4 which
includes:
1) reject all bids and re -bid the project with two options:
1) demolition and construction of the a wall east of Bard
Street, and 2) demolition and construction of a wall east
and west of Bard Street.
2) directed staff to contact the property owners west of
Bard Street to determine the level of participation that
could be expected in a 50/50 cost sharing arrangement
with the City, and
3) direct staff to report back to the City Council with the
results of it contacts with the property owners and the
bid proposals.
00203
r'L
� s E
0
it to
w
%n
•
f)OR. TRAI
S R R.R
. L ne A' S. P RR. R.
oo 0 0 C> (D a o
00
M041DAMEA.&OO --r64--- "
I
uAlAk
�53
A7 ss, 481 4
r--7! 2
ol
to, L a
1 13
54 -56 g
143
C (D
1 70 75
y( M So T9 TO TT o
51 A, r-
.1p. 3. 310 &CIP
Val,,
SECOND
It" q
W, s
so - s
so- b
bo• 5
50, 5
50* 5
50, 5
50
O E
E) o
o0a 0
0 @
@14 @
@ @
@
!630 2
29 2
26 2
27 -
-26 2
25 2
24 '
'123 2
22°
I
uAlAk
�53
A7 ss, 481 4
r--7! 2
ol
to, L a
1 13
54 -56 g
143
C (D
1 70 75
y( M So T9 TO TT o
51 A, r-
.1p. 3. 310 &CIP
Val,,
SECOND
It" q