HomeMy WebLinkAboutAGENDA REPORT 1994 1102 CC REG ITEM 11ICITY OF MOORPARK
Agenda Report
TO: The Honorable City Council
FROM: Richard Hare, Deputy City M ag
DATE: October 21, 1994 (CC Mtg of 1112!94)
SUBJECT: Bays and Girls Club $32,000 Loan Request
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The Boys and Girls Club has asked the City Council to consider a loan to the Club in the amount of
$32,000, which will allow the Club to catch up with payroll taxes from prior years owed to the
Internal Revenue Service and the Employment Development Department. The Club is meeting all
current obligations, but is experiencing cash flow problems due to the payroll tax repayment demands.
It is suggested that a promissory note be prepared which will include the $50,000 building loan which
is due on September 30, 1996, and this $32,000 loan due on September 30, 1997. The interest would
be five (5) percent simple interest calculated annually on the unpaid principal. The Budget and
Finance Committee ( Mayor Lawrason and Councilmember Montgomery) has considered this request
and asked for additional information from the Boys and Girls Club. The additional information was
provided by the Club and is attached for your review. The Committee will attempt to meet and
discuss this issue at their regularly scheduled meeting of November 14, 1994.
The cash flow projections provided by the Club for a two year period, are broken down into
operations and building fund projections. It is proposed that the City will be repaid from the building
fund, but as you can see from the projections, the Club anticipates enough surplus in operations to
repay the loan.
If the City Council approves a loan to the Club, staff recommends appropriating the funds for the loan
from the General Fund (01).
Recommendation: (Roll Call Vote Required)
Direct staff as deemed appropriate.
Attachment: Boys and Girls Club Flow Chart
00256
10iO4i1'A9.1 16:54 805 - = -_ -0080 IJEI- ITCill
CAPITAL FUNDRAISING CAMPAIGN
1995
(Preliminary Draft)
PHASE I GOAL: $ 1,150,000
RAISED TO DATE:(26,4% of goal) $ 303,758
DIRECT PROJECT COSTS
Retire Mortgage: $ 489,650
Facility Renovations: 271,092
Learning Center
Arts /Crafts Room
Activities Room
Janitor /Monitor Office
Snack /Lunch Room
Family Locker Rooms
Fitness Room
Utility Upgrade
Restrooms Ac.(.essury Bldg.
Architecture and Engineering
57,000
City Fees 28,500 $ 846,242
PHASE II GOAL: $ 1,1321560
Acquire Football Field
and Upper Parking Lot $ 1,132,560
PROJECTED RECEIPTS:
PAGE 0'2
Phase I
75 %, 6 months $ 634,681
25 %, 18 months 211,561 *
$ 846,242 *
* Actual cash raceipt,s unknown due to 3 -5 year "pledge"
payment options
Phase II 00257
Depends upon feasibility survey conducted during Phase I
10 /tl4:" 1994 16: 54 = '05 - =, 7 ,3- C1080 HE;!TIJ4 _ : S= :OCIATES PAGE 03,
Valuation:
1990 Ashby Appraisal.
$ 730,000
1991 -94 Renovation /Improvements 103,758
Improved Value $ 833,758
MUSD 1st T.D. Note
$ 395,350 (1/6/99)
City of Moorpark
2nd T.D. Note
57,500 (9/30/96)
36,800 (9/30/97)
$ 489,650 (489,650)
Equity (41.3 %) $ 344,108
J11 i
Dues -
tlenis 1
Fees
w1e -
tsh Expenses
cash Balance
Transfer to Res. -
to Operations
e . -.. I
731
81100 uctooer t, iw" to September ju, 199b -I
Jan Febr March April June Jul Au Oct Nov Dec _ Jan ! FeM March Apra77 uns July A�_ sTotals
3 157 10909 13.132 9661 25 028 20 346 28 M3 25 040 21 008 17005 15,780 13498 10345 11577 7,280 432,392 20,489 17,086 13,054 -- 2 612 2 612 2 2,612 2.612 2612 2612 2612 2 612 2,612 2,612 2,612 2,612 2,612 2,612 2,62,612 2,612 2,6121 2,612 400 400 400 400 400 400 400 400 400 100 400 400 400 400 400 4 400 400 400 <00i 800 B00 800 800 800 B00 B00 800 800 800 800 B00 800 80 800, 800 8001 g00.
3,500 500 500 _ _ _ 3,500 3,500. 3,500 3,500! 5N _ 5001 _ 1• _ li'
3 000 31000 100 _ 100 _ 100 100 100 1001. .100 2.200100 too -- ! - --
2 500 - - -. I .� -- . -�. -
_ �-
_ 2000 2000
IT?
- - - x2.000 - , i _ r. _ ► 22.01 - - -I T- -
16.00OL 1
r i ! . -.- 1.000!! -- -
t { -600,
'I - T-
14812 9312 4412 25912 391.2 21_912 4512 3812 4812 10, 12 7,3121 7,3121 9,9121 4,4121 6.5121 25,9121 3,9121 21,9121 4,512, 3.812, 4.812!1
i i I - 1 '
3650 3,650 3,650 3,650 6000 6,0601 6,000 6,000 6,000 6,000 6, 0 _ 6.006L 6 0001 6,000 6,000' 6, 60001 6,000 6,000 6,OW
420 420 343 305 575 575 575 575 575 575 575. 575 690 _690, 575 575' 575 575 5751 575 5751f --
1 000 1.000 1.000 __ _ 1.000 1000 _1,0001 000 i
25 . 25 25 __125 25 25 _ 125 25 25 25 2__.25 25257 _ 25 1 5 25 25 _ 125__251 2511
200 200 200 _- 200 200 200 200 200f - -- 200 200 _200' 200 200 200 __ 200 200 200 200 _ 2001 200! 20
200 _ 200 200 200 200 _ 200 200 200 200 200 200 _ 200 200 200 200 200 200 200 _ 200 200! 200
600 600 600 800 600 600 -_ 1,200 600 600 600 600 600 - 600 600
900 6w -- soo 1,372 900 goon �_ -900
29 29 1 I 1i
29 zs r z9 zs zs'
tao 100 100 100 100 100 100 100 100 1ao iao 100 lab 100 100I� 1 900 _E20±7 1ao ioo 1oo!j
7S 75 75 75 75 75 75 75 75 75 _ 75 75 75� 751-
5 _ 75' 751 75 75 75, 75
40 40 40 40 40 _ 40 40 10 40 40 _ 40 40 40, 40 40 10 40 4p
100 100 100 100 100 100 _ 100 100 100 100 100: 100 _ 1 T 100 1 100 100 0 1001 100
150 150 150 150 150 y 10 1501 150 150' 150!.. 1501 - -150- 150 - +-- -�•
_..
-r
6,560-
6589, 7,383 5,545 8,094 8,815 7.415 7,344, 8,315, 11,037; 9.094 9 965 8 180 8.2091 8.965 8 165 8.094' 8.815 7 415 '.344 '.315 !
!
1,409 13,632 10,161 30 028 20,846 33,443 25,540 21,508 17,505 16,2801 13,9981 10,84 12,0771 - -7.780 27, 22,0741 12,Bg2! 25,48117,5861 13,554' 10,551''! - -
500 500 500 5000 500 5,000E 500 500 500 500 5001 5007 500 5001 - 500 ~5000! 500 5000 SW! 5 500!i 29,000
)909 13 132 9661 25 028 20,346 28 4431 25,040 21 008 17005 15,780 13,498 10.345! 11,577 7,280 4,327 17,074. 12.392 20,489 17,086 31 054 10.051' 1
I
105.780 1 105.790 1 105.780 I 105700 1 105780 1 105780 I 11757 11753 753 53 I 1'-is I .. s� 11753
BOYS AND GIRLS CLUB OF MOORPARK
-- REPORT FOR THE YEAR ENDING: DECEMBER 31,1993
The Boys and Girls Club of Moorpark is a full service youth development organization
which addresses the physical, emotional and social needs of young people ages 7 -18 years
old.
Programs are offered in each of the six core areas which have been identified by the
National Offices of Boys and Girls Clubs of America. These core areas are:
• Educational and Personal Development
• Social Recreation
• Outdoor and Environmental
• Health and Physical Education
• Cultural Enrichment
During the past year a number of new programs were developed and some older program
services were enhanced.
New programs include:
1. In Search Of. .... small group activities providing information about the environment
and the natural world
2. ArtSmart Kids: a tutoring program to introduce members to fine arts
3. Fine Arts Show: members took part in a fine arts exhibit
4. Photo Club: members learned how to compose a photo, use of light and shadow and
how to take photos
5. Floor Hockey: instruction in floor hockey
Enhanced programs include:
• Torch Club: citizenship and leadership program for members ages 8 -12
• Pass It On: community service program for members
• Basketball: summer basketball camps
• Coaching: coaches received certification from the Amateur Athletic Federation
• Arts and Crafts: expanded arts and crafts program
Other programs in six core areas are operating at full capacity.
Included with this synopsis is a current Board of Directors list, a list of all on -going
programs, a listing of Boys and Girls Club national programs in which the Club currently
participates and a breakdown of youth served in 1993.
I
J
CORE AREA: Educational and Personal Adjustment
Current Operating Programs:
TUTORING PROGRAM: The Club provides tutors two (2) days a week, at no .cost,
to members. Up to five (5) students per hour receive assistance. Tutors serve
elementary school through high school age members.
2. DELINQUENCY DIVERSION: During the summer months, the Club provides a
value for high risk youth seeking part-time employment through Youth Employment
Services.
ADOPT A DEPUTY: The Club has officially adopted a Ventura County Sheriffs
Deputy as a Club member. "Deputy Ed" spends several hours per week with the
members, enabling them to become acquainted with him on a personal rather than on a
professional level. He has proven invaluable to the program in the past year and we
hope to extend his time at the Club.
4. COMMUNITY SERVICE WORKERS: Ventura County Probation sends certain
young offenders to the Club to proform community service hours. Technically
prisoners, these young people clean and do landscaping at the Club. Upon successful
completion of their time they are offered a year's Club membership free.
CORE AREA: Citizenship and Leadership
Current Operating Programs
PASS IT ON: Members are encouraged to become involved in Club and community
activities where they can "pass on" what they get from the Club. These projects have
included: collections for a Mexican orphanage, community clean -up days, collecting
food for fire victims and for Thanksgiving and Christmas donations to the Food Pantry
and working at Moorparks Country Days.
2. TORCH CLUB: Youth leadership development program for kids ages 7 -13. The club
elects its own officers and chooses its own projects.
3. YOUTH OF THE MONTH: Each month we choose an outstanding member as Youth
of the Month. This is based upon their attendance, commitment and dedication to the
program. Participation is also judged. The twelve (12) Youths of the Month are then
judged for the Youth of the Year.
4. JUNIOR STAFF: Members over 12 years of age may become junior staff members.
They assist regular staff, lead small group activities, take part in fundraising events and
assume ever increasing roles of leadership at the Club.
CORE AREA: Outdoor and Environmental Education
Current Operating Programs
1. IN SEARCH OF-: In order to make introduction to the natural world entertaining
and interesting the leader takes members of the Outdoor .Club on outings into the
world around them. However, before taking any trip, the members must learn about
the things that are to be found in the area they intend to visit. They then go in search
of mythical monsters. The idea is that in order to know what is out of place (a UFO, a
mermaid, Bigfoot) you must first know what is IN place. So far, the members have
gone to the Devil's Punchbowl, Channel Islands National Park, the Painted Desert, the
Grand Canyon, the Petrified Forest, the Navajo Indian Reservation and the Grand
Canyon Caverns,
2. THE ULTIMATE JOURNEY: They have just started this new program. All
participants get passports which they fill out as they complete each portion of the ten
week program. When they have completed all the activities which make them take a
look at preserving the environment, they get to take a trip and then receive their
Ultimate Journey patches at a special ceremony.
CORE AREA: Cultural Enrichment
Current Operating Programs
1. ARTSMART KIDS: The ASK program introduces members to fine arts. This three
part program has members learn how to do certain types of fine arts, teaches them to
teach their skills to others and then gives them the chance to visit various museums
and artists' studios to see how the professionals do it.
2. DAILY ARTS AND CRAFTS: We have a daily art project. These vary with
whatever supplies are on hand. The members compete to be Artist of the Month.
This is based on participation and enthusiasm, NOT on talent.
3. NATIONAL ART CONTEST: Members prepare art projects for judging on local,
regional and national levels. These are fine arts, not crafts.
4. NATIONAL PHOTO CONTEST: Members learn to take photos, compose pictures
and use photography as an art form. Much the same as the Art Contest, these are
judged locally, regionally and nationally as well.
5. WHERE IN THE WORLD?: International study program where members learn about
other cultures through food, art, music, books and videos. During the summer, the
Club focuses on one culture each week and all take part.
3
CORE AREA: Social Recreation
Current Operating Programs
1. GAMESROOM: The gamesroom is open daily to help members learn to interact on a
personal level with their peers.
2. SPECIAL EVENTS: The Club takes various trips throughout the year, specifically
during the holiday and vacation seasons. These include all night sleepovers at the Club
on weekends, trips to other clubs and special field trips. Members help plan and
coordinate all special events.
CORE AREA: Health and Physical Education
Current Operating Programs
1. ORGANIZED SPORTS: The Club sponsors football, basketball and karate programs
throughout the year.
2. DAILY SPORTS ACTMTY: The Club has at least one physical education activity
such as basketball, softball, relays, volleyball and soccer.
3. HEALTH SCREENING: Low cost physicals can be arranged for all young people
participating in sports programs.
4. PERSONAL SAFETY: Program designed to help young people keep themselves safe
and avoid dangerous situations.
PROJECTIONS FOR UPCOMING YEAR
1. Additional education/personal development programs.
2. Development of a Teen Program
3. Design of new application form
4. Coaches handbook will be ready for distribution next season
4