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yv„ PARKS,RECREATION&COMMUNITY SERVICES DEPT. 1799 Moorpark Avenue,Moorpark,CA 93021
o/ Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkCA.gov
A'�re.
PARKS AND RECREATION COMMISSION
SPECIAL MEETING AGENDA
JANUARY 10, 2018
6:30 P.M.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Park Improvements and Playground Equipment Replacement at
Country Trail Park, and Sand Play Area at Peach Hill Park. Staff
Recommendation: Recommend to the City Council to approve the park
improvements and replacement of playground equipment at Country Trail Park
as described in this report, as well as the installation of a sand play area at
Peach Hill Park. (Staff: Jeremy Laurentowski)
B. Moorpark Multicultural Arts Festival Committee. Staff Recommendation: Appoint
one commissioner to serve on the Moorpark Multicultural Arts Festival
Committee. (Staff: Stephanie Anderson)
9. CONSENT CALENDAR:
10. ADJOURNMENT:
JANICE S PARVIN ROSEANN MIKOS,PhD DAVID POLLOCK KEN SIMONS MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Parks and Recreation Commission, Special Meeting
January 10, 2018
Page 2
Posted: January 8, 2018. /
ilifeirlms
/lr�y Se • ,r dministrative Assistant II
All writings and documents provided to the majority of the Commission regarding all agenda Items are available for public
inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all
regular Commission meetings is also available on the City's website at www.moorparkca.gov.
Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a
Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion
portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the
beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for
each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any
agenda item may be directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting,including auxiliary aids or services,please contact the Parks and Recreation Department at(805)517-6227. Upon request,
the agenda can be made available In appropriate alternative formats to persons with a disability. Upon advance notification of the
need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide
accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
Parks and Recreation Commission, Special Meeting
January 10, 2018
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Blanca Garza, declare as follows:
That I am the Deputy City Clerk of the City of Moorpark and that an agenda of the Special
Meeting of the Parks and Recreation Commission of the City of Moorpark to be held on
Wednesday, January 10, 2018, at 6:30 p.m. in the Council Chambers of the Moorpark
Community Center, 799 Moorpark Avenue, Moorpark, California, was posted on January 8,
2018, at a conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue,
Moorpark, California.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on January 8, 2018.
KJ-45—
Blanca Garza, Deputy City Clerk
ITEM: 8.A.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: December 29, 2017 (Special Meeting of January 10, 2018)
SUBJECT: Consider Park Improvements and Playground Equipment
Replacement at Country Trail Park, and Sand Play Area at Peach Hill
Park
BACKGROUND
On October 30, 2012 staff prepared an agenda report for the Parks and Recreation
Commission (Commission) to consider replacing the playground equipment at
Poindexter Park, Country Trail Park, and Peach Hill Park. When this project was
brought to the Commission in 2012, staff recommended that the playground equipment
at Country Trail Park should not be replaced due to the high cost of a new accessible
walkway that would meet the requirements of the Americans with Disabilities Act (ADA).
Staff informed the Commission that staff will replace the worn playground components
as the budget allows, and that this item would be brought back to the Commission for
consideration once it has been determined that the playground equipment needed to be
removed in its entirety. Additionally, staff recommended replacing the playground
equipment at Poindexter Park and the playground equipment for children in the two to
five year age group at Peach Hill Park. The Commission concurred with staffs
recommendations.
On December 5, 2012, staff prepared an agenda report for the City Council to consider
replacing the playground equipment mentioned above. The City Council approved
staffs recommendation to defer a decision on the replacement of the playground
equipment at Country Trail Park, as well as the replacement of the playground
equipment at Poindexter Park and Peach Hill Park. However, the City Council felt that
there was a direct benefit to sand play in general and directed staff to construct a sand
play area when replacing sand with engineered wood fiber (EWF). As a reminder, the
playground area at Peach Hill Park was previously installed with plaster sand. Plaster
sand does not comply with current playground safety regulations and does not meet
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Parks and Recreation Commission
Special Meeting January 10, 2018
Page 2
ADA access requirements. EWF is ADA compliant and is certified for playgrounds up to
a 10' vertical fall height.
In February 2013, the play equipment at Peach Hill Park was replaced. However, due
to budgetary constraints, a sand play area was not installed. The work to replace the
playground equipment was funded by the General Fund.
In February 2015, the play equipment at Poindexter Park was replaced and the existing
water play area was modified to a sand play area. This work was completed with
funding obtained by the Housing-Related Parks Program Grant that was offered by the
California Department of Housing and Community Development.
Additionally, on December 7, 2015 staff prepared an agenda report for the Commission
to consider alternative uses of Country Trail Park. The Commission considered a dog
park, disc golf course, decomposed granite walking path, a restroom facility, and a BMX
course. Staff recommended the installation of a temporary dog park for a six month trial
period or the installation of a disc golf course and _decomposed granite pedestrian
walkway. For various reasons, including the concerns of many adjacent neighbors, lack
of a restroom facility, and parking constraints, the Commission recommended the
installation of a disc golf course and decomposed granite walkway.
DISCUSSION
The playground equipment at Country Trail Park is now in need of replacement. It has
exceeded its life expectancy and will either need to be replaced or removed all together.
As mentioned in the attached City Council report, the manufacturer's warranty for many
of the components expired in 2007. The industry standard regarding the life expectancy
of playground equipment is typically fifteen years. The playground equipment at
Country Trail Park is approximately twenty-one years old, although many components
have been replaced over the last ten years.
In 2012, staff recommended not replacing the playground equipment due to the high
overall costs of the improvements. Title 2 of the Code of Federal Regulations (CFR)
and the 2013 California Building Code (CBC) contain requirements the City must follow
in complying with accessibility requirements for public facilities. Because the CBC is
more stringent than the CFR, the City Attorney has opined that the City must follow the
requirements of the CBC. Under the CBC, when the usage of a facility is altered, an
accessible path of travel for persons with disabilities must be made to the new area or
alteration. Country Trail Park does not have an accessible path of travel from the
parking lot to the interior portions of the park. However, the CBC also states that the
cost to comply with the path of travel requirement shall be equivalent to at least 20% of
the cost of the improvements. The scope of the accessibility improvements required to
access the playground equipment at Country Trail Park would be dependent upon the
type of alterations made to the playground areas. Whatever the ultimate scope of the
improvements would be, the City would be required to make ADA improvements up to
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Parks and Recreation Commission
Special Meeting January 10, 2018
Page 3
at least 20% of the cost of the improvements. However, staff believes that ADA
accessibility should be provided to all park amenities and that it would be appropriate to
provide an accessible route of travel to the new playground equipment if this project
should move forward.
In addition to the costs associated with ADA improvements, the cost to replace the
playground sand was also a factor in the overall high costs of the improvements at
Country Trail Park. The plaster sand that is currently installed at Country Trail Park
does not meet current fall zone standards for playground equipment heights in excess
of 4'. With the exception of Mammoth Highlands Park, the playground at Country Trail
Park is one of the largest playground areas in the City, encompassing approximately
11,000 square feet (s.f.). By comparison, the following is a list of playgrounds in parks
of comparable size: Poindexter Park (9,100 s.f.), Tierra Rejada Park (9,400 s.f.),
Mountain Meadows Park (7,400 s.f.), Mammoth Park (11,600 s.f.), Miller Park (8,300
s.f.), Peach Hill Park (9,400 s.f.). Replacing the plaster sand with engineered wood
fiber (EWF) would cost approximately $22,000. EWF is ADA compliant and would only
require a concrete ramp installed into the play area. Replacing the plaster sand with
silica sand that meets current fall zone requirements would cost approximately $37,000.
Silica sand is a better alternative to plaster sand and is typically acceptable for
playground heights up to 6'. However, sand is not ADA compliant and the installation of
sand would also require the installation of poured-in-place (PIP) playground surfacing,
which meets ADA requirements and would be needed at certain transfer points. Staff
received estimates for this work in 2012 and it was determined that the installation of
PIP would cost approximately $75,000 to install at the transfer points.
There has been some concerns regarding EWF, primarily due to the fact that Country
Trail Park lies within a flood control basin and is designed to fill with storm water during
abnormally strong seasonal storms. EWF is similar to wood chips, but has been
engineered to the American Society for Testing and Materials (ASTM) standards in
order to meet fall zone height requirements up to 10' vertical feet. There has only been
one documented instance during the last ten years where the basin filled with water to
the level of the playgrounds. During this occurrence, a considerable amount of EWF
was lost and needed to be replaced. However, the instances are infrequent and
typically only occur during a 10-year storm event or larger. The total cost to install new
playground sand and PIP surfacing is approximately $112,000. It would take five
unusually large storm events that resulted in the complete replacement of the EWF to
equal the cost of installing new playground sand and PIP. It should also be noted that
PIP is not only very costly to install, it is costly to maintain. Based on current
maintenance records, the PIP that has been installed at various City playgrounds needs
to be repaired and/or replaced approximately every ten to fifteen years. The frequency
is much less in high use areas, such as at the bottom of slides and under swings. The
material simply breaks down, cracks and peals away from the sub-base material, and
ultimately needs to be replaced. The maintenance costs are approximately 15% to 25%
of the cost to install the material. It would cost the City approximately $15,000 in
maintenance costs over a 10 to 15 year period if PIP was installed at Country Trail Park.
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Parks and Recreation Commission
Special Meeting January 10, 2018
Page 4
With that said, there are many recreational benefits to sand and staff believes that an
area designated for sand play should be maintained at Country Trail Park. Sand may
increase creative thinking, the development of motor skills, imagination, and sensory
development to name a few. Staff recommends replacing the play structure for children
in the 2-5 year age group, the structure for children in the 5-12 year age group, the
swing set, and maintaining an area for sand play. In an effort to reduce overall project
costs and long term maintenance costs, staff recommends making modifications to the
large play area and reducing the overall size by approximately 2,500 s.f. (see
Attachment 1). The total size of the play areas would be reduced from approximately
11,000 s.f. to approximately 8,500 s.f., which is consistent with other playgrounds in
parks of similar size. The reduction in size would reduce some of the costs associated
with replacing the plaster sand, the 5-12 year play structure, and four-bay swing set.
Staff anticipates that the size of the new play structure would need to be reduced and
that only a two-bay swing set could be installed within the new play area boundary.
Staff also recommends replacing the sand with EWF and installing concrete ramps into
the playground areas in order to meet ADA requirements.
Additionally, staff believes that an accessible path of travel that meets current ADA
requirements should be installed from the parking lot to the playground areas. As
mentioned previously, the City is only obligated to spend 20% of the total projects costs
towards ADA improvements. However, over the last several years staff has received
several concerns from local residents, Commissioners and City Council members
regarding their desire to provide accessibility improvements when feasible.
Staff has also evaluated the alternate uses of Country Trail Park that were
recommended by the Commission in 2015. As mentioned previously, the Commission
recommended the installation of a disc golf course and decomposed granite pathway
that would extend around the perimeter of the park. In 2016, staff enlisted the services
of Mike Byrne to evaluate the potential for a disc golf course. Mr. Byrne is a local
competitive disc golf player. He was recommended to the City by Innova Champion
Discs, one of the largest disc golf supply companies in the Country. Mr. Byrne has
played on more than a hundred disc golf courses, both in the US and internationally,
and has personally designed more than 12 courses for various organizations, including
the City of Simi Valley. However, Mr. Byrne recommended against the installation of
the disc golf course at Country Trail Park due to several reasons, primarily safety
concerns and the proximity of the playground and picnic area. Mr. Byrne explained to
staff that Country Trail Park is border line too small for even an 8-hole course. A course
at Country Trail Park would most likely only include four holes that are doubled up so
that the course is played twice in a different rotation in order to make an 8-hole course.
However, Mr. Byrne explained that disc golf should not be installed adjacent to or
intermixed with other uses, as the discs used for the sport regularly fly errant and have
the potential to cause injury. Discs should not be confused with Frisbees or other
similar toys. Discs used for disc golf are heavy plastic projectiles that are generally
flown at a high velocity. Considering the Commission's desire to install a decomposed
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Parks and Recreation Commission
Special Meeting January 10, 2018
Page 5
granite walking path around the perimeter of the park, in addition to the location of the
existing playground and picnic area, staff concurs with Mr. Byrne's recommendation that
a disc golf course should not be installed at Country Trail Park.
The general layout of the Country Trail Park has changed dramatically since the
Commission made a recommendation regarding future uses of park. In 2015, California
was faced with the driest winter ever on record. On April 1, 2015 Governor Brown
signed Executive Order B-29-15 ("Order") which called for the first ever statewide
mandatory water reductions. The Order contained several other provisions that
impacted City operations directly, including a statewide requirement to remove 50
million square feet of turf and replacing it with drought tolerant landscaping. On May 6,
2015 the State Water Resources Control Board ("SWRCB") adopted Emergency
Regulations designed to carry out the requirements of the Order. The Emergency
Regulations set up tiers of water reduction under which the various urban water
suppliers must meet conservation standards in order to achieve the statewide
mandatory reduction target. Ventura County Waterworks District #1, the City of
Moorpark's water supplier called for a 32% reduction in potable water use.
In response to the drought, the City developed a Drought Action Plan (DAP) that was
approved by the City Council in order to guide the City's efforts in meeting the
conservation standard mandated by SWRCB. The DAP contained water conservation
practices and associated action items in order for the City to achieve a 32% overall
reduction in water use by the February 2016 deadline established by SWRCB. One of
the action items outlined in the DAP was the conversion of approximately 19 acres of
turf at various park sites, including approximately 3.4 acres of turf at Country Trail Park.
The work at Country Trail Park was completed early in 2016 and consisted of the
installation of California native wildflowers. Staff has received positive feedback from
many Moorpark residents regarding this project, as the wildflowers are very attractive
during certain times of the year. The wildflower area provides an educational
opportunity and a valuable park amenity that is not available at any other park in
Moorpark. Due to the popularity of the wildflower area, staff feels that the installation of
a decomposed granite walking path would be appropriate in order to provide direct
access to the natural area. Additionally, many individuals currently traverse the park
through the wildflower area to access the Peach Hill Wash bicycle/walking path and
other areas within the Mountain Meadows Community.
Staff also recommends installing a sand play area at Peach Hill Park. Staff
recommends the small turf area directly east of the restroom building (see Attachment
2). As mentioned previously, the City Council directed staff to install a sand play area at
Peach Hill Park due to the removal of the sand within the playground area, and the
installation of EWF. At the time the playground equipment was installed, there was no
funding available to complete this work.
Summary:
Staff recommends reducing the size the playground area at Country Trail Park that is
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Parks and Recreation Commission
Special Meeting January 10, 2018
Page 6
designated for children in the 5-12 year age group, replacing the playground equipment
and creating a planter and sand play area. Staff recommends replacing the playground
equipment that is designated for children in the 2-5 year age group and replacing the
plaster sand in both play areas with EWF. Staff also recommends the installation of a
new ADA compliant walkway from the parking lot to both play areas, and the installation
of a decomposed granite trail around the perimeter of the park.
Additionally, staff recommends the installation of a sand play area at Peach Hill Park,
including auxiliary play equipment designed for sand play. .
FISCAL IMPACT .
Staff estimates that the total cost for the work at Country Trail Park would cost the City
approximately $380,535:
COST SUMMARY Costs 15%Contingency Total
Civil engineer $ 20,000.00 $ 3,000 00 $ 23,000.00
ADA walkway $ 86,400.00 $ 12,960 00 $ 99,360 00
Landscape modifications $ 8,800.00 $ 1,320.00 $ 10,120.00
DG trail $ 50,000 00 $ 7,500 00 $ 57,500.00
Playground modifications $ 17,400 00 $ 2,610 00 $ 20,010.00
Playground equipment $ 148,300 00 $ 22,245.00 $ 170,545.00
TOTAL $ 330,900.00 $ 49,635.00 $ 380,535.00
Additionally, staff estimates that the cost to install a sand play area at Peach Hill Park,
including the addition of auxiliary sand play equipment would cost the City
approximately $22,000.
The combined total for both projects is approximately $402,535.
On November 15, 2017 the City Council approved changes to the Park Improvement
Zones (Zones) and resulting changes to the Park Improvement Funds. This item was
brought to the Commission on May 1, 2017. As a reminder, the Commission concurred •
with staffs recommendation to change the Zone boundaries by creating a new Zone 1,
which consisted of combining Zones 1 and 2, and renaming Zone 3 as Zone 2. Zone 1
now consists of all the area within the City's boundary on the north side of LA Avenue
and Zone 2 consists of all the area within the City's Boundary on the south side of LA
Avenue. Both Country Trail Park and Peach Hill Park are within the Zone 2 boundary.
The changes to the Zone boundaries did not result in any changes to the Park
Improvement Fund for Zone 2. Currently there is a balance of approximately $288,346
in the Zone 2 fund. This is largely due to the fact that the two Shea Homes
development projects on the South side of Los Angeles Avenue have been completed.
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Parks and Recreation Commission
Special Meeting January 10, 2018
Page 7
As a reminder, the Zones were originally established by the City Council in 1986 to
account for the•collection or park fees in lieu of land dedication, consistent with the
Quimby Act for said Quimby fees on residential subdivisions. The Park Improvement
Funds were created to provide a funding source to fund park improvement projects that
benefited the residents within a particular Zone. Future development projects within the
Zone 2 boundary include the Pacific Communities project and the Spring Road
Condominiums project.
Additionally, there is currently funding available in the City's Equipment Replacement
Fund (ERF) to replace the playground equipment at Country Trail Park. The ERF was
created in order to provide funding for the future replacement of City owned property,
including playground equipment.
Staff recommends utilizing $231,990 from the Park Improvement Fund for Zone 2 for
the improvements at Country Trail Park and Peach Hill Park. This includes the ADA
walkway, decomposed granite walkway, and modifications to the playground areas, and
the sand play area at Peach Hill Park. This would leave a fund balance of
approximately $56,356.
Staff recommends utilizing $170,545 from the ERF to fund the replacement of the
playground equipment at Country Trail Park, including the swing set and auxiliary play
structures.
STAFF RECOMMENDATION
Staff recommends that the Parks and Recreation Commission make a recommendation
to the City Council to approve the park improvements and replacement of playground
equipment at Country Trail Park as described in this report, as well as the installation of
a sand play area at Peach Hill Park.
Attachments:
1. Country Trail Park— Proposed Park Improvements and Playground Modifications
2. Peach Hill Park— Proposed Sand Play Area
7
ATTACHMENT 1
COUNTRY TRAIL PARK
e ` PROPOSED PARK IMPROVEMENTS AND PLAYGROUND MODIFICATIONS
EXISTING FLOOD DECOMPOSED
CONTROL CHANNEL GRANITE TRAIL
CALIFORNIA NATIVE WILDFLOWERS
EXISTING ACCESS
'?6v' EXISTING PLAYGROUND ROAD
w„` (2-5 YEAR AGE GROUP)
APPROXIMATELY 2,000 S.F. /
DECOMPOSED ARROYO WEST
GRANITE TRAIL SCHOOL
AREA DESIGNATED
FOR SAND PLAY
} t ADA COMPLIANT
WALKWAY
MODIFIED PLAYGROUND
', \\,\ (5-12 YEAR AGE GROUP) //(
..
APPROXIMATELY 6 /
,500 S.F.
1 • (
).0
PLAYGROUND CONVERTED TO
PLANTER W/TREES AND BOULDERS EXISTING PARKING LOT NAITI %-1
J "--„ti !.l'�"1 .. $CAIEE N.T.S.
�''' IATEV DECEMBER 7,2017
ATTACHMENT 2
'_ PEACH HILL PARK
°�'' _-, PROPOSED SAND PLAY AREA
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PROPOSED SAND
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EXISTING
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CCALE N.T.S.
IIEE JANUARY 4,2018
ITEM: 8.B.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
PREPARED BY: Stephanie Anderson, Recreation Services Manager
DATE: January 3, 2018 (Special Meeting of January 10, 2018)
SUBJECT: Moorpark Multicultural Arts Festival Committee
BACKGROUND AND DISCUSSION
From 2007 to 2015, the City sponsored the Moorpark Arts Festival. The event was
canceled in 2016 and 2017 due to a variety of factors including declining attendance,
difficulty securing artists to participate, and full-time staff vacancies in the Recreation
Division. Staff reports were presented to the Parks and Recreation Commission and
Arts Commission discussing reinstating the Arts Festival, or a similar event celebrating
creativity and the arts. Both Commissions supported staffs recommendation of
reinventing the event as a cultural arts festival. On December 20, 2017, the City Council
approved implementing a cultural arts festival titled the "Moorpark Multicultural Arts
Festival". The event will be held on High Street on May 19, 2017 and will include a
variety of components such as food, music, dance, art, and children's activities.
In order for the Moorpark Multicultural Arts Festival to be successful, staff feels
community involvement and engagement is essential. Staffs intent is to collaborate with
community partners in the planning and implementation of the event. To that end, staff
is in the process of forming an event committee.
As the Moorpark Multicultural Arts Festival is the responsibility of the Recreation
Division, staff feels it will be beneficial to have a Parks and Recreation Commissioner
serve on the event committee. The Commissioner selected should be able to attend
committee meetings (initially once a month, then bimonthly as the event nears) as well
as dedicate time to assisting staff with event planning and community outreach. Ideally,
the Commissioner selected should have connections with local schools and community
groups in order to facilitate the community collaboration.
Staff Recommendation
Appoint one commissioner to serve on the Moorpark Multicultural Arts Festival
Committee.
10