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HomeMy WebLinkAboutAGENDA REPORT 1995 0118 CC REG ITEM 08F AGENDA M2)-- 1:2E colT r'c. C=TY OF MOORPARK _ I / ' ' 1995 TO: The Honorable City Council /S• FROM: Ken Gilbert, Director of Public Works 1 ,eK DATE: January 5, 1995 (Meeting of 1-18-95) SUBJECT: Consider Bids for the Construction of Median and Parkway Landscaping on Princeton Avenue, Campus Park Driveiand Peach Hill Road BACKGROUND On September 21, 1994, the City Council authorized staff to advertise for the receipt of bids for the subject project. DISCUSSION A. Scope of Project 1. Location The proposed project calls for the construction of irrigation and landscaping at the following locations (see Exhibit 1) : • Princeton Avenue: . Medians (Campus Park Drive to Freeway) . East Side Parkways (Campus Park Dr to Freeway) ▪ West Side Parkways (South of Amherst) • Campus Park Drive Parkways: . South Side (Cambridge to E/O Loyola) ▪ South Side (Princeton to Penn Street) • Peach Hill Road Parkways: . East Side (Peach Hill Park to Mesa Verde) . North Side (Mesa Verde to Bella Vista) . South Side (Mesa Verde to E/O Rolling Knoll) . North Side (West of Rolling Knoll) . Rolling Knoll -- W/S (North of Peach Hill) 2. Design The plans and specifications for the project were approved by the City Council at the project was authorized to be advertised for receipt of bids. Those plans call for the use of a mixture of trees, shrubs and ground cover compatible with the landscaping themes established in the affected areas. RPT\PRKWY95-AW 00088 Bid Results: Parkway Landscaping January 1995 Page 2 3 . Cost Accounting The bidding documents were structured to allow the bidders to show a separate price for each of the major areas described above. This will allow for the accounting of costs to each of three separately budgeted projects. 4. Add / Deduct Alternate The plans call for the construction of an electrical service and the installation of an electrically powered irrigation controller on Campus Park Drive. The plan also show an alternate design for a solar-powered irrigation controller at this location. The bidding documents provides for an ADD / DEDUCT bid item for the construction of the alternate design in-lieu of the electric service and electrically powered controller. B. Bid Results Attached as Exhibit 2 is a list of the bid results. The apparent low bidder for both the Base Bid and the Base Bid plus the Alternate Bid is Cascade Sprinklers, Inc. of Moorpark. C. Solar Powered Controller The additional cost for the installation of a solar powered irrigation controller is $2,100. A picture of this item is attached as Exhibit 3 . This solar-powered controller is of a different design than the solar-powered controllers recently installed at other locations. The item shown in Exhibit 3 was selected because it is less prone to vandalism and has a less intrusive design. In the opinion of staff, the solar controller has no particular benefits over the non-solar controller, other than the savings in energy costs. Other maintenance factors (operations, dependability, life-span, vandal resistance, etc. ) are deemed to be more or less comparable. Therefore, the only reason to recommend the solar-powered controller would be energy savings. However, the estimated cost for energy for a typical electric meter for an irrigation controller is only approximately $120 per year. Excluding administrative time for the processing invoices, it would take approximately seventeen (17) years to amortize the additional cost for the solar-powered controller. It is, therefore, staff's recommendation that the solar controller not be approved. RPT\PRI(WY95-AW 00089 Bid Results: Parkway Landscaping January 1995 Page 3 D. Fiscal Impact 1. Project Cost Estimate: The following is an estimate of the total project costs: Location Other Construction Total ($) A. Princeton Avenue 6,287 30,713 37,000 B. Campus Park Drive 6,799 42,201 49,000 C. Peach Hill Road 6,609 36,391 43,000 Total * 19,695 109,305 129,000 * Other Costs: Design 8,000 Insp / Contract Admin 695 Contingency 11,000 Total $ 19,695 2. Budget: The approved FY 1994/95 Budget for all AD84-2 Citywide Capital projects, along with recommended adjustments, is as follows: Current Increase Revised Project Budget *** (Decrease) Budget A. Princeton Medians/Parkways 77,000 (40,000) 37,000 B. Campus Park Drive 30,000 19,000 49,000 C. Peach Hill Road 18,754 24,246 43,000 Sub-total 125,754 3,246 129,000 (1) W/S Tierra Rejada Rd S/0 L.A. Ave. * 0 5,914 5,914 (2) S/S L. A. Ave. E/0 Tierra Rejada * 20,000 (9,975) ** 10,025 Total 145,754 (815) 144,939 Notes: * These projects are not a part of this contract. They are included here for the sole purpose of allowing the City Council to approve a comprehensive adjustment to the budget for AD894-2 funded capital improvement projects. ** The total amount of the developer deposit toward this project is $7,315. *** The current budget amounts differ significantly from the amounts required. This is due to the fact that the current budget amounts were carried over from prior years and were established prior to the development of the full project Scope of Work and cost estimate. RPT\PRRWY95-AW 00090 • Bid Results: Parkway Landscaping January 1995 Page 4 In addition to the improvements to be constructed by the subject project, the above recommended budget adjustments include the following changes: (1) Irrigation Crossover: An amount of $5,914 is recommended to by approved for the future parkway on the west side of Tierra Rejada Road, south of Los Angeles Avenue (023-400-903-0226) . This revision to the budget is for the purpose of funding the recent construction of irrigation crossover conduits on Tierra Rejada Road at Courtney Street. This work was recently constructed in order to be in place prior to the construction of an upcoming asphalt overlay project. (2) Budget Transfer: In order to fund the above described irrigation crossover project, as well as the full scope of work called for by the subject parkway / median landscaping project, within the funds currently available, it will be necessary to reduce the amount budgeted for the parkway on the south side of Los Angeles Avenue, east of Tierra Rejada Road (023-400- 903-0218) from $20,000 to $10,025. This revised budget amount for this project still exceeds the $7,315 developer's deposit previously received for this project. 3 . Fund Balance: A summary of FY 1994/95 Beginning Year Funds Available for Citywide Capital Improvement projects is as follows: Fund 023 FY 1993/94 Year End Balance 179,326 Zone 0 & 14 Capital Total 1 1,944 0 1,944 2 (9,207) (9,530) (18,737) 3 1,009 0 1,009 4 8,901 0 8,901 5 8,993 0 8,993 6 593 0 593 7 (3,206) 0 (3,206) 8 0 34,890 34,890 9 0 0 0 Total 34,387 Less Total Zone Reserves (34,387) Available for Citywide Capital Improvement Projects 144,939 RPT\PRKWY95-AW 00091 Bid Results: Parkway Landscaping January 1995 Page 5 RECOMMENDATION (Roll Call Vote) Staff recommends that City Council take the following actions: 1) Approve amendments to the FY 1994/95 Budget for Citywide Capital Improvements for Assessment District 84-2 defined as follows: • Princeton Medians/Parkways (023-400-903-0221) from $77,000 to $37,000 ($40,000 decrease) ; • Campus Park Drive (023-400-903-0354) from $30,000 to $49,000 ($19,000 increase) ; • Peach Hill Road (023-400-903-0353) from $18,754 to $43 ,000 ($24,246 increase) ; • S/S L. A. Ave. E/O Tierra Rejada Rd. (023-400-903-0218) from $20,000 to $10,025 ($9,975 decrease) • W/S Tierra Rejada Road S/O L. A. Ave. (023-400-903-0226) from $0 to 5,914. 2) Approve a Scope of Work for the project which does not include the solar-powered controller. 3) Award a contract for the subject construction to Cascade Sprinklers, Inc. for the bid amount of $109,305.00; 4) Approve a project contingency in the amount of $11,000 and authorize the City Manager to approve increases in the scope of work not to exceed said amount; and, 5) Authorize the Mayor to sign necessary contract documents. RPT\PRHWY95-AW 00092 .t,lil.l. '1- . , .:C. 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T1T I 1r1r�rTT N l u Exhibit 2 Page 1 CITY OF MOORPARK Bidder VENDOR 1 VENDOR 2 VENDOR 3 Bid Results NAME: Cascade Sprinklers California Landscape Delta Landscape Parkway Landscaping ADDRESS: Engineer's 171 Poindexter St 7755 Deering Ave 8951 San Fernando Rd CITY, STATE: Estimate Moorpark, CA Canaoga Park, CA Sun Valley, Ca January 4, 1995 PHONE NUMBER: 529-4709 818-346-7543 818-768-6551 CONTACT PERSON: Dennis Bailey Steve Thomas Shlomo Navarra ITEM DESCRIPTION Qty Units Unit $ TOTAL BID TOTAL BID TOTAL BID TOTAL BID A: Princeton 1 Irrigation LS 7,000.00 14,275.00 16,292.00 16,940.00 2 Planting LS 14,000.00 8,700.00 10,158.00 8,930.00 3 Stamped Concrete 875 SF 7.00 6,125.00 6.10 5,337.50 4.50 3,937.50 4.50 3,937.50 4 Misc Work LS 2,000.00 1,800.00 2,400.00 720.00 5 Maintenance LS 3,000.00 600.00 675.00 900.00 32,125.00 30,712.50 33,462.50 31,427.50 B: Campus Park Drive 1 Irrigation LS 7,000.00 25,900.00 30,200.00 33,480.00 2 Planting LS 14,000.00 11,500.00 11,656.00 10,970.00 3 Stamped Concrete 115 SF 7.00 805.00 6.10 701.50 5.10 586.50 4.50 517.50 4 Misc Work LS 2,000.00 3,500.00 2,775.00 720.00 5 Maintenance LS 3,000.00 600.00 700.00 900.00 26,805.00 42,201.50 45,917.50 46,587.50 C: Peach Hill Drive 1 Irrigation LS 8,000.00 27,000.00 28,568.00 32,440.00 2 Planting LS 16,000.00 8,740.00 9,646.00 9,200.00 3 Misc Work LS 2,000.00 150.00 2,600.00 0.00 4 Maintenance LS 3,000.00 500.00 800.00 1,400.00 29,000.00 36,390.00 41,614.00 43,040.00 Release 1.00 1.00 1.00 1.00 Total 87,931.00 109,305.00 120,995.00 121,056.00 ADD/DEDUCT ALTERNATE LS 3,000.00 2,100.00 7,500.00 1,200.00 Solar Powered Controller Total With Alternate 90,931.00 111,405.00 128,495.00 122,256.00 00095 Exhibit 2 Page 2 CITY OF MOORPARK Bidder VENDOR 4 VENDOR 5 VENDOR 6 VENDOR 7 Bid Results NAME: Green Coast Parkway Landscaping ADDRESS: 2369 S. Robertson CITY, STATE: Los Angeles, CA January 4, 1995 PHONE NUMBER: 310-287-2850 CONTACT PERSON: Ezra Levi ITEM DESCRIPTION Qty Units Unit $ TOTAL BID TOTAL BID TOTAL BID TOTAL BID A: Princeton 1 Irrigation LS 26,000.00 2 Planting LS 6,500.00 3 Stamped Concrete 875 SF 7.00 6,125.00 X 0.00 X 0.00 x 0.00 4 Misc Work LS 1,320.00 5 Maintenance LS 1,000.00 40,945.00 0.00 0.00 0.00 B: Campus Park Drive 1 Irrigation LS 44,000.00 2 Planting LS 6,500.00 3 Stamped Concrete 115 SF 7.00 805.00 X 0.00 X 0.00 x 0.00 4 Misc Work LS 1,000.00 5 Maintenance LS 1,000.00 53,305.00 0.00 0.00 0.00 C: Campus Park Drive 1 Irrigation LS 49,000.00 2 Planting LS 6,500.00 3 Misc Work LS 1,000.00 4 Maintenance LS 1,500.00 58,000.00 0.00 0.00 0.00 Release 1.00 1.00 1.00 1.00 Total 152,251.00 1.00 1.00 1.00 ADD/DEDUCT ALTERNATE LS 6,600.00 Solar Powered Controller Total With Alternate 158,851.00 1.00 1.00 1.00 00096 • 1100• -N...' 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