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HomeMy WebLinkAboutAGENDA REPORT 1995 0201 CC REG ITEM 08G --ter.7c tTE • r _ ^ q Mzet,.-i a// 1995 CITY OF MOORPARK ACTION: AGENDA REPORT By 4,1iA. TO: The Honorable City Council FROM: Christine Adams, Director of Community Service0" DATE: January 17, 1995 (Meeting of February 1, 1995) SUBJECT: Consider Awarding Contract for Final Plans, Specifications, and Construction Documents for Construction of Improvements at Poindexter Park BACKGROUND On November 9, 1994, the City Council approved the conceptual design for Poindexter Park, located on what is referred to as Gisler Field, west of Chaparral Middle School . The design called for two baseball / softball fields, a soccer field, two play areas, two picnic shelters, and a veteran ' s memorial area. A Request for Proposal was sent to three landscape architects who have worked with the City in the past on various projects . The firms were: Harris & Associates - who did the conceptual design for this park site; Lawrence Moss & Associates - who prepared the conceptual design as well as the construction documents for the Home Acres Buffer Zone; T. I . Maloney - who prepared the construction documents and the final plans and specifications for Arroyo Vista Community Park, Phase I . All three firms were very competitive and are very well qualified. Staff met with each firm after the sealed bids were received and heard oral presentations from each firm on their design approach to the park construction. After this review, staff is recommending that the City Council contract with T. I . Maloney, Inc . , to complete the plans and specifications for the park, and to prepare all construction documents . The bid proposal included work by the landscape architect during the construction phase. T. I . Maloney as the landscape architect for this project will be responsible for handling 00044 all submittals, bi weekly (or as needed) meetings, all RFI ' s ( requests for information) and clarifications , and certifications of irrigation systems and plants . Picon, who has been contracted by the City as the Project Manager for this project, will be responsible for the day to day operations , job visits , all change orders , correspondence, percentage complete and pay requests, proper releases , progress , and contract administration and compliance during the construction phase. The responsibilities of both the Landscape Architect and the Project Manager are essential to the smooth progress of the park, as was evidenced with Arroyo Vista Community Park. Staff would recommend that the City include the alternate of $11 , 000 for the construction phase in T. I . Maloney ' s contract . In addition to having the low bid price for the park, T. I . Maloney ' s design team provided the City with a fast track approach to the park construction, and provided documentation from other City ' s showing that even with a fast track approach, Maloney is able to keep park construction under budget (see attached matrix provided by T. I . Maloney) . The working relationship that the City has had in the past with T. I . Maloney in the final design and development and the ultimate construction of Arroyo Vista Community Park, was also evidence that this firm is very responsive to the City ' s needs and can work with City staff on monitoring costs on park improvement construction. The total budget for Poindexter Park is $1, 100, 000 . Completion of the park, and adherence to the fast track schedule as proposed, will be contingent upon the design of the street, utilities and drainage for the adjacent housing project . RECOMMENDATION Award contract for Landscape Architectural Services for the final design, plans , specifications , and construction documents for Poindexter Park to T.I . Maloney, for the Not To Exceed amount of $60 , 850 . 00 and a Not To Exceed amount of $3 , 600 for Reimbursables, and authorize Mayor to sign all appropriate contractual agreements, subject to final language approval of City Attorney and City Manager. 00045 Attachments Bid Summary for Landscape Architecture Services for Downtown Park. Proposal from T. I . Maloney Fast Track Alternative Plan 00046 t. ierC aowMCrnagn Perk LEndo© e arr©hoi © o odo Torr ©onot[mtoon Mem end epsigo c Harris &Assoc. Moss&Assoc. T.I. Maloney Base Price $60,000 $57,337 - NTE 49,850 - NTE Does Not Say NTE Subs Names X X X Matrix Schedule Written X X Resumes X X X Alt. Bid Moisture Sensor No Bid No Bid No Bid * Alt. Construction Services 3,500 Add 12,163 Add 11,000 Add ** Change from 40' Scale to 30' (**) 6,000 Incl. Incl. Creative Play Area 3,000 Incl. Incl. Products Book 1,000 - 2,000 Add N/A Plant Cuts OK N/A Plant Cuts OK ** RFP shows 30' Scale Fast Track Schedule No No Yes References Excellent Excellent Excellent Oral Presentation Excellent Excellent Excellent TOTAL • 72,500 Fee $69,500 NTE $60,850 NTE U4- 7J WCL 17; .7.1 1 L: I. 1. I'IHLUNtY HAL. TEL N0:909-369-4039 ;1529 P01 DOWNTOWN BARK DESIGN January 4, 1994 TIME SCHEDULE AND FEE PROPOSAL The following is our proposed fee to provide all work mentioned in the Scope of Work outline for Downtown Park. We have provided a fee range at this time in order to be fair in allowing the City and our Design Team the opportunity to closely review the specific scope required of the project. We will provide a complete computerized breakdown of each disciplines task and hourly rate and anticipated time allocation during the negotiation process. The City will only be billed for the scope of services actually required to produce the final desired product as defined by the City and the most qualified Design Team, I, Downtown Park Consultant Services Time Fee tints 1. Program Assessment and Preliminary Planning 2 WEEKS $ 8,250.00 - $ 8,900.00 15% 2, Design Development Phase 2 WEEKS $ 13,750.00 - $ 14,500.00 25% 3. Construction Document Phase 6 WEEKS $ 4000.00 -$23,350.00 40% 4. Bidding Phase 6 WEEKS $ 2,750.00 - $ 3,100.40 596 5. Construction Phase 7 MONTHS Administration $ 2,250.00 - $ 4,200.00 4% Observations (15 visits) $ 6,000.00 -$ 6,800.00 11% Total Proposal Cost(Not To Exceed) $ 55,000,00 - $60,850.00 100% (Negotiated) Fee for each additional site observation/inspection meeting beyond those included in the scope of services. $400.00 per meeting Reimbursable expenses not to exceed $ 3,600.00 will be charged at the following rates: A. Prints and reproductions will be charged as follows: Photo Copy Standard 8-1/2 x 11 .10 ea Large 11 x 17 ,25 ea Enlargements/Reductions .40 ea Decal 1.25 ea Acetate 1.15 ea Blueprints @ 6 & 9 square feet .15 s.f. 1!e.Proposal Patel 00048 cr: ..0 = • T.I. MALONEY, INC. - JOB BIDDING HISTORY c::) cD PERCENT COST/ AVERAGE DATE JOB NAME EST. COST LOW BID DEVIATION SQ. FT. BID PARK SIZE 1/27/88 MAGNOLIA PARK 302,380 300,784 .5% 3.19 338,182 94,370 S.F. 12/8/87 MOUNTAIN VIEW PARK 493,738 430,039 12.9% 1.86 497,000 261,850 S.F. 12/8/87 NICHOLS PARK 672,103 638,162 5.0% 1.90 678,000 354,085 S.F 10/12/88 WILDWOOD CANYON 112,645 102,543 8.9% 1.79 115,000 63,000 S.F. 11/20/86 AYALA COMMUNITY PARK 429,745 410,753 4.4% 1.64 430,283 251,069 S.F. 8/8/87 CHINO MOUNTAIN PARK 412,260 402,182 2.5% 1.72 427,568 233,800 S.F. 10/12/88 LINDA KESSLER PARK 175,341 163,347 6.8% 1.75 181,32 100,500 S.F. 2/26/86 SOUTHGATE PARK 683,500 578,944 15.3% .29 594,643 1,990,000 S.F. 5/16/88 JAMES PEARSON PARK 332,925 332,010 .3% 2.08 379,618 160,000 S.F. 12/18/88 RIO HONDO PARK 833,000 787,000 5.5% 2.19 823,618 380,000 S.F. 2/27/89 AGUA CALIENTE PARK 218,110 217,650 .3% 1.06 237,493 232,175 S.F. CARDIFF BY THE SEA 1/23/89 SPORTS COMPLEX 1,149,240 1,019,720 11.3% 2.39 426,430 S.F. 9/7/89 CHINO HILLS COMMUNITY 1,708,429 1,536,520 10.0% 2.78 1,749,339 614,600 S.F. 2/15/90 SYCAMORE PARK 937,353 915,000 2.4% 2.52 1,009,036 362,560 S.F. 11/27/90 CACTUS BASIN PARK 1,988,129 1,553,162 22.0% 1.62 1,576,355 960,685 S.F. 9/19/91 BOYSEN PARK 774,734 633,427 19.0% 2.64 725,895 239,580 S.F. 2R/92 KERN REGIONAL PARK 1,850,350 1,559,349 16.0% 1.42 1,806,250 1,095,000 S.F 4/24/92 TIERRA BONITA PARK 2,642,345 2,398,617 10.0% 2.08 2,621,004 1,148,400 S.F. 10/14/92 TAFT PARK 674,520 558,211 17.0% 1.68 643,159 333,050 S.F. 10/14/92 BERGAMONT PARK 487,685 419,873 14.0% 1.80 478,758 233,850 S.F. 10/15/92 SUN CITY PARKS 615,983 600,473 2.5% 2.47 659,498 242,800 S.F. 11/19/92 30TH STREET PARK 3,016,176 2,643,340 12.4% 3.37 2,822,191 784,080 S.F. 3/4/94 DOMENIC MASSARI PARK 3,394,348 3,040,440 10.4% 3.34 3,282,974 910,000 S.F. 11D CITY OF MOORPARK G 0 DOWNTOWN PARK FAST TRACK SCHEDULE TASK JAN95 FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN 96 PROJECT ORIENTATION COMMITTEE MEETING DESIGN DEVELOPMENT + 0 STAFF/COMMITTEE MTG. ` 0 CITY APPROVALS 0 CONSTRUCTION DOCUMENTS • 0 CITY REVIEWS 4 0 REVISIONS S 0 CITY APPROVALS • 0 PROJECT BIDDING 0 BID REVIEW/AWARD ' 0 CONSTRUCTION PERIOD 4' $ 0 MAINTENANCE PERIOD `' + 0 rj TYPICAL WATER BUDGET SCHEDULE AND ESTIMATED WATER USE METER NUMBER 1 TOTAL SQUARE FOOTAGE 130,000 SHRUB AREAS WITH DRIP =20,000 SHRUB AREAS WITH SPRAY =20,000 SHRUB AREAS WITH ROTORS =40,000 SHRUB AREAS WITH BUBBLERS =0 TURF AREAS WITH SPRAY = 10,000 TURF AREAS WITH ROTORS =40,000 MAXIMUM ALLOWABLE WATER USE (MAWU) 4,910 B.U. (56.65)(0.8)(130,000) 4,910 B.U. (1200) ESTIMATED ANNUAL WATER USE (EAWU) 3,907 B.U. (56,65)(0.40)(20,000) SHRUB DRIP(CATEGORY 2/3 PLANTS) 523 B.U. (085)(0.85)(1200) (56.65)(0.40)(20,000) SHRUB SPRAY 635 B.U. (0.70)(0.85)0 200) (56.65)(0.40)(40,000) SHRUB ROTOR 1,045 B.U. (0.85)(0.85)0200) (56.65)(1(.0)(SO.FT.) SHRUB BUBBLER 0 B.U. (D.E)(A.E)(1200) (56.65)(0.50)(10,000) TURF SPRAY 397 B.U. (0.701(0.85)(1200) (56.65)(0.5)(40,000) TURF ROTOR 1,307 B.U. (0.85)(0.85)(1200) MONTHLY MAXIMUM ALLOWABLE WATER BUDGET JAN. FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. BILLING 181 250 349 358 530 614 688 659 530 358 226 167 UNITS 00051