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HomeMy WebLinkAboutAGENDA REPORT 1995 0201 CC REG ITEM 11DCity of Moorpark AGENDA REPORT TO: The Honorable City Council FROM: Christine Adams, Director of Community DATE: January 20, 1995 (Meeting of February SUBJECT: Apricot Room for Play Production. 11y, 7 ITEW"a ' ,," APK, CAUTC7" . / r is>_J Servicejr 1, 1995) �X �1 0 ers fon Attached is a letter from Mr. David Nankivell, representative of Stage Right Players, a non-profit theatre group in Simi Valley. Mr. Nankivell had approached City staff several months ago about staging one performance of "Our Town" their current production, in the Apricot Room as a benefit performance for the Senior Center. According to Mr. Nankivell's letter, circumstances have left the acting troupe without a location to stage their play for its entire run during three weekends in February and March. Mr. Nankivell is requesting a change in the regular fee schedule for the use of the Apricot Room Friday evenings, Saturdays and Sundays, from February 24 - March 12. There would be a total of 15 performances during that time. In a phone conversation with Mr. Nankivell, he stated that he felt that the parking lot at the Community Center would adequately accommodate parking for their anticipated attendance. Most of the attendance consists of other senior centers, who usually arrive in buses. Stage Right Players is requesting that instead of the standard fees, that the group be allowed to use a percentage of the ticket sales (40%) go toward rental of the facility, with 60% of the ticket sales to be used to pay the group's expenses. Stage Right Players are proposing that additional revenue would be set as a donation to the Senior Center. The first performance on Friday, February 24 would be a full benefit performance for the Senior Center. Since the Lutheran Church moved into their own location back in January, 1994, on -going rentals of the Apricot and Citrus rooms have been very low, and this period of time during the year does not tend to have many weekend rentals of the Community Center. The set up for the performances is a basic theatre style seating arrangement and can be set up on Friday by the full time maintenance staff, at a total cost of $75.00 ($25 each week), or 00162 Dy part time staff at a total cost of $45.00 ($15 each week). The Neekend maintenance worker can make sure that the Apricot Room is .unlocked for the matinee performances, but there will be the cost Df bringing in extra staff for facility monitoring on Friday, Saturday and Sunday evenings. The standard rental fee for user groups who qualify for Group I (non-profit status) is $35 per hour for groups under 200 people. The total number of hours requested by Stage Right Players is 75 hours, for a total rental fee of $2625.00. Should the group desire to use the Citrus Room for an actor's dressing room, there would be an additional use fee of $1875 ($25 / hr. x 75 hours). By using the $25.00 per hour direct cost figure that is used in the facility rental schedule, the minimum cost to the Stage Right Players for those hours requiring additional staff, not already scheduled for that time, would be $1,200.00 (48 hours x $25 /hr.). If the City Council desires to consider a lower rental fee, it may want to stipulate that a minimum of $1,200 be provided to the City for these performances. The standard $300 security / cleaning deposit should be required in either case. Staff would recommend that additional funds up to the total rental fee ($2,625 or $4,500 depending on room usage), be used to cover all facility fees. As the City Council is aware, the hourly fee is intended to cover actual City costs related to facility use. Any money exceeding that amount could go to the Senior Center as a donation by the Stage Right Players. Upon approval of this request, Stage Right Players will be acquiring, at their own cost, tenant user lease insurance through Gulf Insurance Company, coordinated by the City. It should be noted that Stage Right Players constructed a stage extension to be used with the stage in the Apricot Room, and which can be used by the City for future activities, should the extension lend itself to the particular activity. Staff is determining the liability of this stage extension and may need to recommend to Stage Right Players not to use this extension for their performances, if the construction and engineering of said extension is not determined to be safe by the Risk Manager. RECOMMENDATION Direct staff as deemed appropriate. 001-63 January 11, 1995 David Nankivell 3139 E. Hilldale Ave Simi Valley, Ca93063 805-581-1711 Moorpark City Hall 799 Moorpark Avenue Moorpark, California 93021 Att: Ms. Christine Adams Subject: Use contract, and waver of fees for the Apricot Room in the Civic Center Complex Dear Ms. Adams, Thank you so much for all that you have done for us. The following is as per your request to explain the above. Stage Right Players, an acting company, for the most part is comprised of a cross section of generations of talented individuals. We plan to stage the production "Our Town", a Thornton ?gilder Pulitzer Prize winning play. Ms. Adams, back in November, we planned to do one perform- mance in the Apricot room, at the end of a run of 16 shows in Simi Valley. We had earmarked that performance as a single fund raiser for the Senior Center in Moorpark. At that time, I decided to have a special stage built to enhance the Moorpark performance. The stage, an extension, was to create a three dimensional concept for the show. This 8ft x 8ft protrusion would allow us to seat the audience in an arc about the stage, a concept never performed before. The stage was built by Mr. Ray Beaulieu, and all costs were paid by our acting company. It is now part of the permanent equipment for the present stage. It is mobile, and can be set in place with little difficulty. Ms. Adams, circumstances beyond our control caused us to be unable to perform the show run in Simi Valley. In the meantime our acting troop had been in rehearsal for the past five weeks. In a production meeting our team opted to place the Moorpark benefit show up front, and determine if we could contract to perform the three week run at the Apricot room site. 0,Q 1 64 Counting the first show, the run would be comprised of three weekends of five shows each. We would ask that fees (except for clean up) be waived so that we could spend on advertising dollars to bring in the audiences. Each performance (except the first which is a full benefit show), would be structured to allot 40% before deductions from the actual ticket sales for the shows, back to your adminis- tration for costs for rental, with any additional revenue set aside for The Senior Center fund. The remaining 60% would return to our group to cover costs of performance for such things as, costume upkeep, prop repair, transportation, advertising, printing, etc. We would schedule two matinees to be held on the weekends, and three evening performances to run from Friday until Sunday night. Ms. Adams, we have a Senior audience following for our performances that extend from Northridge all the way to Ventura. It has taken us awhile to get underway, but we now have our twenty four actors in place, fully costumed and raring to go! There will be few occasions required for rehearsal for the play. The following dates and times have been checked for schedule availability and logged tentatively with Patty in your office: February 24 Friday evening Is of 25 Saturday afternoon " 26 Sunday afternoon March 3 Friday evening " " 4 Saturday afternoon it 5 Sunday afternoon " If 10 Friday evening " it 11 Saturday afternoon to 12 Sunday afternoon 7pm - 10:30 pm. 1pm-4:00pm/7pm-10:30pm 1pm-4:00pm/7pm-10;30pm 7pm - 10:30 pm. 1pm-4:00pm/7pm-10:30pm 1pm-4:00pm/7pm-10;30pm 7pm - 10:30 pm. 1pm-4:00pm/7pm-10:30pm 1pm-4:00pm/7pm-10;30pm My personal thanks to each of you for your consideration of our program. we hope to bring quality theatre to your wonderful complex. In the month of February, I will begin teaching the new drama class right there at the Center on Thursdays. My association with Carol Ghens over the past two years has been remarkable and has helped me glean many stories for my newspaper column with the Star Enterprise. If I can be of any assistance to you in your determinations, please contact me as soon as possible. Sincerely yours, David Nankivell cc: C. Ghens