HomeMy WebLinkAboutAGENDA REPORT 1995 0215 CC REG ITEM 11EAGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Councily
FROM: Lillian E. Hare, City Clerk
DATE: February 9, 1995 (CC Meeting 2/15/95)
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SUBJECT: CONSIDER REORGANIZATION OF CITY CLERK'S OFFICE TO
ELIMINATE CLERK /TYPIST POSITION AND UPGRADE RECORDS CLERK
POSITION FROM PERMANENT PART TIME TO FULL TIME.
The Records Clerk position in the City Clerk's Office has become
increasingly a more important and :integral part of the Department
as legislative history databases (Clerk's Index and Questy's
Optical Information Retrieval System) have been added and expanded.
The last two permanent Records Clerks have indicated that the
workload was too great for the hours allotted to the job.
As presently configured (permanent part time), the position is
difficult to staff -- to recruit for and to retain a qualified
person. The City has completed two recruitments, one in November
and one in January, without being able to fill the position.
The first recruitment produced one qualified candidate who
indicated that a full time position was needed and would be taken
if offered. The second recruitment produced two qualified
candidates, one who was offered the job but declined in order to
take a lower paying but full time position elsewhere. The other
qualified candidate withdrew her name from consideration because
the position was not full time with benefits.
Staff has determined that the needs of the Department and City
would best be served by increasing the Records Clerk's hours from
30 hours per week to 40 hours (full time). Because of budgetary
considerations, the Clerk Typist position (currently funded for 900
hours) would be eliminated. Although this is a negative impact on
man hours of 380 hours per year, the benefits of a full time
Records Clerk outweigh the loss ol` man hours.
The Records Clerk is funded 50% from the Redevelopment Agency and
50% from the General Fund. The position is classified at Range 3
and funded for FY94/95 at Step A. The next lower salary range for
which there is currently a City position is Administrative Clerk
(Range 1); the next higher range (Range 4) includes the Account
Clerk, Receptionist, Secretary and Maintenance Worker I positions.
There is no expected impact to the budget for fiscal year 1994/95
because of the cost savings accruing while the position has not
been permanently staffed. On an annualized basis, the proposed
reorganization would result in a $3,051.70 increase to the 1995/96
year budget ($1,525.85 to the Redevelopment Agency and $1,525.85 to
the General Fund).
STAFF RECOMMENDATION:
Approve the reorganization of the City Clerk's Office as presented
in the staff report and authorize the upgrade of the Records Clerk
position from permanent part time to permanent full time.
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