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HomeMy WebLinkAboutAGENDA REPORT 1995 0315 CC REG ITEM 08EITEM 8. • CITY OF MOORPARR C'o �cll Niec Mission Statement, Goals, and Objectives AC71ON CITY MISSION STATEMENT _ Striving to preserve and improve the quality of life in r-CX- DEPARTMENTAL GOALS AND OBJECTIVES FOR FY 1994/95 City Manager Management Oversee and coordinate activities of all City departments consistent with City Council approved policies and priorities; provide courteous and responsive public service. 1. Conduct monthly in -house management staff development meetings. * 2. Coordinate City's public information efforts and prepare no less than forty (40) timely, informative news releases about City activities. * 3. Work with County, State and Federal officials to ensure that Moorpark's legislative interests and concerns are addressed. Re- evaluate the proposed 1994 Legislation Program for possible adoption in 1995, which would allow the City to respond on a more timely basis to pending State and Federal legislation. ** 4. Further develop the City's customer service program to include in -house employee training and quarterly employee meetings which include highlighting customer service practices. * 5. Coordinate City's annual goal setting process. 6. Serve as staff liaison to Ventura Council of Governments. * 7. Develop and conduct a community -wide survey to measure the level of satisfaction residents have about City services. * 8. Develop a complaint form that will assist the City to more effectively respond to complaints and concerns. * 9. Redesign the City's Customer Service Satisfaction questionnaire. * 10. Evaluate the development of an internal City media policy to ensure the timely and accurate release of information. 0 - ©f)66 * 11. Pursue State legislation to allow City police to routinely perform truck inspection on State Highways. * 12. Work with Public Works to coordinate the City's efforts to place the 118 and 23 extensions on the STIP. 13. Pursue legislation and /or administrative regulations to require priority access for public agency cellular phones in emergencies. 14. Initiate development of program to assess effectiveness of service levels and performance. Special Projects Provide responsive staff support for special projects. ** 1. Coordinate City's efforts for proposed transfer of Waterworks District No. 1. to the City. ** 2. Assist with development of Citywide Traffic Mitigation program and coordination with Ventura County on traffic impact matters. 3. If directed by the City Council, direct City's efforts for negotiation of developer proposed Development Agreement and golf course development feasibility for Bollinger project. * 4. Assist with updates of the three (3) existing Areas of Contribution (AOC). 5. Oversee work by other departments on design and construction of entry statements at major City entrances. * 6. Assist with planning effort for City Hall expansion. * 7. Assist with study to develop citywide development fee for expansion of City general services, library, and other specified services. 8. Assist with modification to OSCAR Element. * 9. Assist with planning effort for Phase 2 improvement of Arroyo Vista Community Park. 10. Determine City interest in Caltrans surplus property adjacent to Princeton Drive eastbound freeway ramp. ** 11. Assist with development plans for former MacLeod property for commercial, residential, and park purposes. 2 12. Assist in review of major development projects, including Specific Plans. 13. Assist with development of affordable housing programs. 14. Investigate potential for workshops on local government to targeted students and general public. 15. Continue to monitor activities of day laborers at gathering sites, and serve as staff liaison on matters pertaining to day laborer gathering sites and related activities. 16. Assist with review of Caltrans relinquishment of portion of State highways to City. ?? 17. Assist with preparation of five -year financial projections. 18. Consider use of funds provided by developer of Tract 3963 for other than affordable housing purposes. � �.. ...........> Public Transit Provide a safe and efficient transit system that meets the needs of transit dependent residents and promotes air pollution reducing alternatives for residents who travel in single - passenger automobiles. 1. Work with VCTC and other transit operators to promote and market the City's transit system as well as the new VISTA -East bus service and Metrolink. * 2. Work with VCTC and the other east County cities to coordinate successful implementation of the VISTA -East bus service scheduled to begin operations on July 5, 1994. In addition, monitor the Moorpark ridership on the new VISTA -East bus system and advise the Council on the City's continued participation in the service. 3. Continue to monitor the effectiveness of the City's Paratransit bus service and prepare annual Plan updates for submittal to the FTA 4. Act as liaison with the Southern California Regional Rail Authority to ensure that the City's interested are communicated in regards to Metrolink. 3 00668 * 5. Evaluate cost benefit of purchasing a City owned bus for use by City's transit contractor and /or the feasibility of utilizing a taxis cab service, in place of a bus, for some or all of Moorpark transit riders. * 6. Work with VCTC and the City of Simi Valley in securing Section 9 Federal Transit funds for qualified City transit purposes. ** 7. Work with VCTC, the County, and other cities to identify and secure long -term funding for Metrolink operations in an effort to preserve local Transportation Development Act funds for transit and street purposes. * S. Determine feasibility of landscaping for Moorpark Avenue frontage of the layover facility and vacant property adjacent to the south Metrolink parking lot. 9. Coordinate with the Public Works Department the installation of the Moorpark Avenue storm drain as it relates to the drainage of the south Metrolink parking lot. Solid Waste Ensure that solid waste is disposed of in accordance with the adopted State hierarchy of "reducing, reusing, recycling, and landfilling." 1. Conduct a collection event for non- recyclable residential Household Hazardous Waste. 2. Continue to work with and promote the Certified Used Oil Collection Center(s) to ensure recycling and proper disposal of used motor oil., * 3. Present the Nondisposal Facility Element (NDFE) to the City Council for adoption and submit the final document to the California Integrated Waste Management Board as mandated by the State. * 4. Submit the Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE) to the California Integrated Waste Management Board for final consideration as mandated by the State. * 5. Upon notification by the State, draft the City's SRRE Update Plan and submit the City's 1995 waste diversion rate to the << Integrated Waste Management Board. * 6. Develop a formal in -house policy for procurement of recycled products for City Council's consideration. 4 00669 7. Determine the feasibility, and possible implementation, of a composting and waste efficient yard care demonstration site located in the City. ?* 8. Develop promotional materials to encourage the use of the Resource Recovery Center (RCC), the recyclable household hazardous waste collection facility, in coordination with the City of Simi Valley. In addition, monitor Moorpark residential participation at the RCC. 9. Work with the East County Cities on an ongoing campaign to encourage residents to recycle used motor oil. * 10. Re- evaluate the Residential Refuse Franchise Agreement, expiring June 30, 1995 and the Commercial Franchise Agreement and coordinate the development of new agreements. In addition, conduct a residential refuse and recycling rate review for 1995. * 11. Re- evaluate the Temporary Refuse Collection Agreement, expiring September 30, 1994. 12. Participate on the East County Waste Task Force and provide input into east county solid waste disposal solutions. 13. Continue enforcement of the provision in the City's Solid Waste Ordinance that requires residents and business to contract for refuse collection service. 14. Consider the implementation of a backyard composting program which would involve the purchase of ev @--tc 300 compost bins. The bins would be sold to Moorpark residents at a reduced price to encourage participation. 15. Participate in the Waste Commission's regional solid waste planning efforts and possible formation of an independent, regional waste organization. 16. Coordinate the City's efforts to promote its designation as a Recycling Market Development Zone (RMDZ), and represent the City on the County Economic Development/ Recycling Market Development Zone Subcommittee. 17. Continue to develop educational materials for environmental shopper awareness, and coordinate the display and dissemination of materials at local grocery stores and supermarkets. * 18. Evaluate feasibility of implementing a variable can rate structure or similar alternatives for residential refuse collection. 5 00670 19. Organize and implement two community -wide clean -up days. 20. Organize and implement a Christmas tree recovery program. 21. Organize and implement a telephone book recycling program. 22. Conduct educational workshops on source reduction and recycling for youth, and continue the Environmental Speakers Bureau at area colleges and community organizations. * 23. Continue to encourage participation in the residential curbside recycling program for residents not currently participating, and reinforce participation with residents who are participating. 24. Monitor the City's efforts to reach the waste diversion goals mandated by AB 939, 25. Conduct a workshop on backyard composting. Emergency !"djwjA Prepare Ensure that City properly anticipates and is prepared to respond to natural and manmade disasters. 1. Continue with further development of the City's Emergency Standard Operating Procedures (SOP) which outline responsibilities and tasks necessary for effectively responding to a disaster d €:" `''<i:Tj3::::<:3iil::::: .......... P g 2. Continue providing timely training for staff in emergency response procedures and responsibilities. * 3. Plan and conduct a simulated emergency response drill. 4. Continue to support volunteer Moorpark Disaster Assistance Response Team (DART) members and recruit and train new members to assist the City in the event of a major emergency. 5. Develop a program that provides for a wide dissemination of information on emergency preparedness to Moorpark residents, via a workshops and /or newsletter, in an effort to better residents for a potential disaster. ?* 6. Take necessary steps to equip the Citrus Room to operate as the City's Emergency Operations Center (EOC). * 7. Provide disaster response training for the City Council. 00-671 8. Assist all key employees in fulfilling their preparations for their respective emergency responsibilities. * 9. Monitor the City's reimbursement request resulting from the January 17, 1994, earthquake. * 10. Coordinate the City's request for Hazard Mitigation Grant funds. City Attorney 1. Assist in resolving City lawsuits. 2. Assist Community Development Department to prepare for City Council consideration an overcrowding ordinance when State legislation and /or court decision authorizes it. 3. In conjunction with Department of Community Development, evaluate requirement for an Article 34 Measure pertaining to publicly owned housing. 4. Assist with review and preparation of documents related to Caltrans' relinquishment of portion of State highways to City. *? 5. Assist with negotiation of Disposition and Development Agreement for Agency owned property. 6. Review draft Subdivision Ordinance. 7. Assist with review of pertinent matters pertaining to Specific Plans. 8. Assist with preparation of Development Agreements as directed by the City Council. 9. Assist Community Development Department with update of City CEQA guidelines as needed. City Clerk Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. 1. Expand the Citizen Link computer by adding additional City information. Continue administration of complaints /messages received. 7 0002 2. Submit an article to Western City on the Citizen Link computer. * 3. Continue development and administration of a volunteer program and volunteer handbook. 4. Assist in the development of a proposed business license program. * 5. Prepare an Annual City Report /Newsletter to be mailed to all residences and businesses. ** 6. Coordinate preparation of City information insert in annual assessment district mailer. 7. Expand the Citizen Link computer to the Library when /if that becomes feasible.. 8. Develop guidelines relative to when to issue public hearing notices and mailings in Spanish. 9. Develop City Council policy regarding the flying of the flag at half mast. 10. Purchase ground- breaking supplies. 11. Prepare a brochure explaining City Services. 12. Develop means to assess effectiveness of departmental service levels and performance. 13. If approved, outsource the reproduction of the agenda packet. 14. If approved, obtain specially designed and printed proclamation. 15. If approved, codify the zoning code and update the existing Municipal Code to a two column format which will be more cost efficient over time and obtain a computer searchable Municipal Code. lJ 0007'3 Records Management Provide responsive service and support to City Council, staff, and public through efficient recording, storage, and retrieval of City records. ** 1. Implement a comprehensive records management plan including purging and destruction of specified records. ** 2. Continue work to scan permanent records to the Optical Disk system. 3. Consider the expansion of the optical system to all departments. This should be delayed until a City Hall expansion option is selected. ** 4. Investigate alternatives for cost efficient means of storing public improvement plans, maps, exhibits and similar oversized documents. ** 5. Coordinate implementation of Moorpark Administrative Procedures (MAP) format and index into Clerk's Index. 6. Continue codification of City ordinances. 7. Maintain insurance, recorded documents, developer guarantee, First Time Homebuyer, Villa Campesina project and contract databases and create others as needed in the Clerk's Index. ** 8. Compile and submit a comprehensive list of Council policies to the Council for formal adoption as resolutions. 9. Complete City Council and Agency minutes for approval no later than 4 weeks after meeting date. Elections and Required Filings Ensure timely compliance with the Political Reform Act and Elections Code. 1. Begin an outreach program to increase voting registration and voting. ** 2. Administer General City Election to be held November 8, 1994. 3. Evaluate options for obtaining election results. 9 006 7 4 Administrative services Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. * 1. Complete Audit of cable franchisees' basic tier rates. * 2. Review and implement revised FCC cable regulation rules. 3. Hold initial public hearing on Mountain Meadows cable franchise renewal. 4. Administer Chamber of Commerce contract. 5. Coordinate Country Days, Booster Club, car show and other major special events. 6. Develop animal control flyer and mailing. 7. Develop parking enforcement flyer and mailing. 8. Develop Moorpark budget summary flyer and handout. 9. Develop Program budget for fiscal year 1995/96. 10. Develop means to assess effectiveness of departmental service levels and performance. 11. Monitor improvements to VCC and Mountain Meadows/ Entertainment Express cable systems. 12. Develop proposed Business License Program for consideration by the City Council. 13. Perform evaluation and possibly develop preliminary plans for a Moorpark Police Station. 14. Evaluation on -site and off -site option for expansion, leasing, purchase or construction of additional City Hall office space 15. Identify the needs for dog and cat licensing compliance, and if necessary, consider a City -wide canvassing effort. 16. Implement county revisions to the Animal Regulation ordinance as applicable to related City ordinances. ... ss: s ::; >;:w th:::<:::sfK d ;::> <a: >u da e< t t <; ; is ac;�:i� es....:�e� ...:.::::.:..: 10 00075 .... ........... � :G3::: Budget, Accounting and Finance Plan and account for City revenues and expenditures and invest funds safely while maximizing yields i.n accordance with priorities established by the City Council. * 1. Coordinate with the City Attorney's office on the completion of the Expenditure Limitation Validation action. 2. Contract for property tax database services for fiscal year 1994/95 and complete audit of parcels. 3. Update the Financial Management Codes to reflect current legal and professional practices. ** 4. Purchase and install computer for financial management software. ** S. Install BRC financial management system software, including integrated general ledger, accounts payable, accounts receivable, purchase order and cash management system. ** 6. Implement new chart of accounts in July of 1994. * 7. Implement KPMG finance system study recommendations as approved by City Council. 8. Develop cost centers for each department where possible to eliminate general distribution of operation and maintenance expenses. 9. Develop a code enforcement cost recovery system. 10. Develop a fee system for administrative staff related to special events and the use of City property in conjunction with a Special Event and Parade Ordinance. 11 00076 11. Evaluate the success of the current trial collection services, and if deemed appropriate, solicit proposals for a permanent service provider. 12. Consider modifying the Business Registration ordinance to provide a 1 day permit for vendors from outside the City who participate in special events and non - profit fund raising activities. 13. Prepare 5 year financial projections. 14. Prepare Annual Financial Report by November. 15. Evaluate proposals for banking services. Personnel Provide a recruitment and selection process which fairly evaluates abilities of applicants consistent with federal, state and local laws; oversee staff development and training to maximize employee potential; and manage benefit program to facilitate employee use while minimizing costs. 1. Contract for personnel classification system study in preparation of validated job descriptions in compliance with ADA requirements. * 2. Update Personnel Rules to reflect changes in federal and state laws and consolidate with the Memorandum of Agreement prior to negotiations for the 1995 MOA. 3. Conduct annual ADA audit of City facilities, programs and practices. 4. Conduct ADA training for all supervisory staff. 5. Conduct ADA training for all general staff. 6. Prepare ADA Compliance Administrative Procedure. * 7. Implement Employee Wellness program as approved in fiscal year 1994/95 budget. 8. Evaluate Employee Assistance Program, utilization and prepare recommendation for modifications if justified. 9. Conduct review of health, dental and vision insurance program. 10. Implement new merit evaluation system. 11. Create an Employee Orientation video and handbook. 12 00677 12. Revise Personnel practices for recruitment and incorporate an Affirmative Action Plan. 13. Participation in the consortium to develop a City /County joint powers agreement for the administration of federal employment funding. Risk Management Minimize losses caused by unforeseen occurrences in all phase of City operations. 1. Update and consolidate risk management, injury prevention, and insurance manuals. 2. Conduct annual safety /risk management audit of City facilities and programs. 3. Develop staff EMT operating protocols, and develop on -going EMT readiness training. :4m l... e::: >wr t3:;:: hew :<:::;::e:.a �a Computers Improve workload efficiency by planning, acquiring, and maintaining hardware and software systems and training personnel in their use. 1. Install IBM PC support and network all departments to the system. * 2. Complete disaster contingency plan. * 3. Acquire notebook computers for Incident Command use. * 4. Complete 5 year computer plan. 5. Expand computer training of clerical staff to advanced level. 6. Train a representative from each department in database applications. 13 004)"78 7. Set -up notebook computers for after hours use with modem link to the users office computer„ Community Development Block Grant (CDBG) Administer the application and allocation processes of the CDBG program consistent with the program's objectives of assisting low and moderate income persons. 1. Implement Council appropriation for street improvements on First Street and Bard Street. 2. Analyze the use of CDBG for Housing Rehabilitation in conjunction with other City funding resources. 3. Negotiate a contract with the County of Ventura for Moorpark to determine the funding formulas used for distributing CDBG during the FY 1995/96 and 1996/97, and 1997/98. 4. Implement public service programs and monitor sub - recipient contract compliance. Purchasing Ensure that all expenditures conform to establish purchasing procedures. 1. Continue to develop administrative changes to improve the City's purchasing system and implement revisions to the Purchasing Ordinance. 2. Install the accounting and purchase order software in the City's financial management system. 3. Develop a vendor's guide for purchases made by the City, and merge vendor files of unused vendors. 4. Create a blanket purchase order system that involves annual solicitations for bids to include local businesses. 5. Develop a purchasing manual for City staff. 6. Assess long term storage needs for supplies and surplus equipment. 7. Develop local vendor guide and resource directory. 8. Update fixed assets for depreciation schedule. 14 00679 Redevelopment and Economic Develonment Provide necessary staff support that facilitates the revitalization of the redevelopment project area, expands the tax base, increases revenues and encourages greater diversity of businesses and services. 1. Continue liaison with Chamber of Commerce. 2. Review and report on sales tax information developed by HDL. 3. Maintain files and listings on lands available for development. 4. Evaluate options for use of CDBG repayment for Villa Campesina project. 5. Develop and maintain relationships with business community. * 6. Analyze information developed by business survey. ** 7. Develop business retention and attraction programs and networking program with existing businesses and attract new businesses. 8. Develop and implement housing programs ..... tit utilizing the 20 percent set aside funds received from the tax increment revenues and bond proceeds. ** 9. Development of Gisler Fields for commercial, recreational and housing uses. 10. Monitor and distribute tax increment revenues to affected taxing agencies. 11. Develop program with HDL to monitor and analyze assessed valuation for the City. 12. Evaluate market feasibility and City role to locate a telecommuting site in the City. Property Management Maximize return on investment consistent with City Council policy on use of City owned /managed real property and buildings. 1. Determine long term maintenance needs of City and Agency owned properties and buildings. 2. Implement City Council /Redevelopment Agency directives for lease, sale and development of City /Agency owned properties, and manage City /Agency property leases and rentals. 15- 00680 3. Evaluate feasibility of City managed recreational vehicle storage facility. 4. Complete removal of billboard from Agency managed property. :...>.:I:.:..: >:3....:* Public Safety Administration Provide coordination and the leadership necessary to introduce new programs, enhance existing services, public support, and respond courteously to the public. 1. Assist with City /School disaster planning. 2. Evaluate a.l_e sites for future police station. 3. Track DARE funding from Medi -Cal. 4. Explore possible civilianization of Crime Prevention officer. 5. Assist City staff with design of motorcycle barriers in the arroyo. 6. Assist City Manager's office with vehicle inspection legislation. 7. Continue Moorpark's participation in the Citizens Academy. 8. Provide four deputies with intermediate level traffic investigation training and one deputy with reconstruction and advanced level traffic investigation training. 9. EMT training for remainder of patrol staff. 10. Maintain /update individual training records. * 11. Provide at least (1) hour of training to all deputies in "Problem Oriented" approach to policing. 12. Increase quality of preliminary investigations by Patrol, by providing (4) hr. investigative orientation and assign (2) minor cases to each patrol officer. 13. Conduct a citizen satisfaction survey. 14. Investigate feasibility of using volunteers or City paid staff for parking enforcement. 0008 1 i. : :. . ::..:... " ' . .:.:�i:�::i•: :: i: i::..:....y .... ............ .:. •: .. : Y :ii:: ":: ii i : . :•i:':: i :..i•i:. :: :..:: .:. .:.::...:::: .�.+.y.:�:::.:::::..:.�:: ...� .::c:;:aiii..i....ii > ii>:: »s:':::m: it-4: i!4:: 'lr':;ii:'.fRi'ei.u.. :i::::.�%.::::: i�'.:::::::::y; .3f..,�..�. .: .:: .. ... . .: .. :. ... .. :. : .:..:.: .:. .. ,,.:.,:: .... ..... .: ... . .. ... ::.:. .. _... Patrol - Traffic - Special Enforcement Patrol - provide a safe environment, timely response to calls for services, visible presence and proactive approach to identified problems. Traffic - encourage vehicle code compliance and provide a visible presence on City Streets and state highways. ..:dam: >:::::::.at leas:# har::€ :,.. >::::ar: >:: > X. > <�r:+sa?e . .. _ ....... ............................... . Investigations Promptly investigate all crimes and apprehend criminal suspects. 1. Evaluation of reasonable number of cases to be investigated. 2. Spend at least 1 shift per month working Patrol. 3. Coordinate 4 hour training for Patrol personnel. Community Services Officer Provide public education and crime prevention programs to general public, students, and businesses. OO682 17 6. Continue and refine Crime Prevention Hotline. Community Development Administration: Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. * 1. Coordinate the development of a new Improvement Agreement, Subordination Agreement and other documents required to better advise those affected of development requirements and to better affix responsibility for construction of same for all projects. ** 2. Coordinate preparation of the Citywide traffic mitigation fee program. ** 3. onitor Ventura County work on Q Happy Camp Regional Theme —Park development plans. 4. Create and implement the new financial accounting system used to track chargeable entitlement project's billing by October 31, 1994. 5. Implement the GIS program and have it operational by December 1994. (Not included in draft budget.) 6. Update all fees related to the Community Development Department in order to enhance cost recovery. 7. Develop means to assess effectiveness of departmental service levels and performance. 8. Investigate the possibility of implementing the recent Gray Water legislation 9. Assist with City Council authorized review of proposed Development Agreements. 10. Review environmental document prepared for Moorpark College field hockey facility. Current Planning: Ensure that entitlement requests are consistent with the General Plan's Goals and Policies; mitigate all impacts; and insure that they are processed within prescribed time limits. ** 1. Improve the standard development project conditions used for each type of entitlement. * 2. Process Specific Plans and miscellaneous entitlement requests as applications are filed. * 3. Update the Department's information brochures and make them more user friendly. 18 00683 ** 4. Update the Subdivision Ordinance. * 5. Finalize the revisions to the Sign Ordinance. ** 6. Finalize the Hillside Development Ordinance. * 7. Circulate the Geologic Plan Check Services RFP and hire the consultant. * 8. Implement the NPDES program an make appropriate code changes as it pertains to planning. 9. Amend the Zoning Ordinance in order to create a more comprehensive set of lighting requirements. * 10. Adopt a Transportation Control Measures Ordinance as required by VCTC. 11. Amend the existing Tree Ordinance in order to consider the retention of additional mature trees. 12. Develop and implement an ordinance to require as a prerequisite for issuance of a Building Permit the installation of off -site improvements (curb, gutter, sidewalk and street widening) when additions are greater than 400 square feet and new construction without a subdivision or planned development permit. 13. Process and implement miscellaneous Zoning Ordinance updates such as Day Care Facilities and Mixed Use Zones. * 14. Prepare and implement a Building Space Allocation Ordinance for recycling by August 1994 as required by State law. 15. Draft an ordinance that shall make it unlawful for any person to park a motor vehicle or a transportable living facility on any street, highway, or public or private property for purposes of living or residing therein, except as permitted. This section shall not apply to registered guests, campers or residents at licensed mobilehome or recreational vehicle parks. * 16. Bid and monitor the street lighting project for High Street. 17. Prepare a procedures manual for front counter. 18. Prepare an ordinance regulating temporary uses such as sidewalk sales and craft fairs by non - profit groups /organizations. 19. Prepare a draft zoning ordinance to address illegal conversion for owner occupied residents which would be 00684 19 grandfathered under certain conditions until the property is transferred /sold. 20. Review with the City Council the current conceptual grading plans policy for possible revision or reconfirmation. . ��ge�i(nt .Rrd� fta 0.0 Advance Planning: Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. * 1. Update City CEQA Guidelines to insure consistency with recent changes to State codes. ** 2. Work in conjunction with the Redevelopment Agency staff to implement the Downtown Plan, including creation of a design manual, zoning overlay, development standards and parking in lieu fee. * 3. Complete Noise Element revisions required by update to Land Use and Circulation Elements. 4. Submit an application to LAFCO to amend Sphere of Influence for Specific Plan No. 8 area following approval of the specific plan. 5. Create a Transportation Demand Management (TDM) Ordinance and program for implementing TDM strategies, including a list of projects or activities which will be funded by air quality mitigation funds. * 6. Complete development of the Arroyo Simi management plan required by the Urban Streams Restoration Grant. ** 7. As part of Specific Plan No. 8, amend and update the General Plan Safety Element to include the Specific Plan No. 8 area. ** 8. Adopt the updated OSCAR Element. of the General Plan by December 1994. 9. Prepare a Social Service Element to the General Plan. 10. Assist with update to Walnut Canyon Drainage Study 11. Continue to monitor the Pacific Pipeline project. 12. Prepare environmental work required for public works projects, e.g. Spring Road bridge,. 20 0 0085 13. Finalize and seek responses to request for proposals for Unidos Street extension determination. 14. Prepare an apartment conversion ordinance 15. Prepare an analysis of existing State law pertaining to Mobilehome park closures and assess if City needs its own regulations. 16. Propose to the City Council for consideration an overcrowding ordinance when State legislation and /or court decisions authorize it. Code Enforcement: Encourage timely compliance with the Municipal Code. * 1. Create a cost recovery system for code enforcement. * 2. Complete the first round of Neighborhood Preservation Program inspections. * 3. Implement computer data base for complaints of Home Occupation and Street Vendors tracking system. 4. Complete a policy and procedures manual for code enforcement activities. 5. Draft a report for proposed rental dwelling unit inspection program for new occupancies and yearly inspections for multi - family dwelling units. 6. Update the Bail Schedule. 7. Evaluate feasibility of having a separate contract for code Enforcement legal services. Housing: Provide .safe and varied housing stock to accommodate all economic and social groups, with an emphasis on affordable housing. 1. Work with developers of approved projects with low, lower and moderate housing units to ensure timely and continued occupancy by appropriately qualified households. ** 2. Complete and implement Inclusionary Zoning Ordinance for very low, and lower income households and creation of a housing trust fund. * 3. Work with Redevelopment Agency staff as needed on residential rehabilitation program. ** 4. Work with Redevelopment Agency staff to develop a first time home buyer program and other housing programs. 00688 21 5. Monitor approved City and Redevelopment Agency assisted affordable housing programs to ensure timely and continued occupancy by appropriately qualified households. 6. Update the City's components of the Ventura County ed ll. -ardable Strategy 7. Work with Redevelopment Agency staff to plan proposed affordable housing project for agency owned property (Gisler Field). 8. Update the Housing Element per State law by July 1995. 9. In conjunction with City Attorney evaluate need for Article 34 Measure pertaining to publicly owned housing. 10. If State funding is granted to SCAG, work with SCAG regarding the new RHNA numbers. 11. Prepare and submit a grant proposal under the HOME Program. 12. Prepare a Housing Compliance Plan for the Redevelopment Project Area by December '11, 1994. Building & Safety: Ensure that development conforms to adopted building codes and standards. Public Works Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. ** 1. Continue aggressive graffiti abatement program. ** 2. Finalize and adopt Master Drainage Study. 3. Implement NPDES Permit Requirements. 4. Manage the annual update of the City's Assessment Districts for parks maintenance (AD 85 -1) and street lighting and landscape maintenance (AD84 -2). * 5. Retain consultant to prepare an Engineering Fee Study based on the actual cost of Engineering Services. 22 00087 6. Administer a number of state and federal transportation grant programs (ISTEA, STP, CMAQ, STIP & SLTPP). * 7. Determine site for the construction of a Public Works Maintenance Yard. * 8. Finalize steps necessary to convert radio system to use County of Ventura radio frequency.. 9. Assist in efforts to develop Transportation Control Measures (TCM). 10. Assist in the development of a new Improvement Agreement, a new Subordination Agreement and other documents required to better advise those affected of development requirements, and to better affix responsibility for construction of same for all projects. * 11. Finalize and implement Underground Service Alert response capability. * 12. Develop handouts for the public pertaining to encroachment permits and other public works programs. ** 13. Coordinate revisions of Los Angeles Avenue Area of Contribution, Tierra Rejada /Spring Road Area of Contribution, and Gabbert and Casey Roads Area of Contribution. 14. Continue working to improve relationships with and project processing by Caltrans. * 15. In conjunction with the Community Services Department, plan and implement an on -going joint training program for maintenance staff and an inventory control system for tools, equipment and materials. ** 16. Coordinate City's participation in County Library Services' Agency expansion of the Moorpark Library. 17. Conduct study on street light glare reduction. ** 18. Manage a consultant contract for the preparation of a new Speed Study- P ��ate._ �,zgh�ay� ate, �e�.��:<.;:����� . * 19. Assist in developing a multi -year Capital Improvement Plan (CIP) for the Moorpark Redevelopment Agency. * 20. Complete feasibility study of having an in -house City Engineer and implement City Council action. ** 21. Administer update to Walnut Canyon Drainage Fee and coordinate activities with County of Ventura. ** 22. Monitor and coordinate City's oversight of Ventura County's design and environmental review of proposed 23 00088 improvement /realignment of Moorpark Road south of Tierra Rejada Road. 23. Coordinate efforts required to correct a slope erosion problem in Tract 3049. 24. Coordinate design and construction of Entry Statements at major City entrances. 25. Develop means to assess effectiveness of departmental service levels and performance. 26. Initiate process to have the Route 23 and Route 118 freeway extension projects placed on the State Transportation Improvement Program (STIPl. 27. Assist the Community Services Department in their review of the feasibility of using tertiary treated water at City parks and landscaped areas. 28. Upon purchase of new radios, administer the disposal of surplus radio equipment. * 29. Monitor efforts by Caltrans and others for the construction of the new Caltrans Maintenance Yard on Fitch Avenue. ** 30. Work with Caltrans to complete a number of projects including: a) efforts to add a portion of surplus freeway right -of- way to Griffin Park; b) Caltrans construction of a access road west of the freeway from Los Angeles Avenue to a "paper" street named La Falda Avenue; C) determining the prerequisites to Caltrans relinquishment to the City of those portions of Spring Road and Los Angeles Avenue which used to be State Route 118; and, d) Caltrans' construct�.on landscaping on the freeway connector project. 31. Assist the Community Services Department in working with the Ventura County Flood Control District (VCFCD) on the development of the Peach Hill wash linear park in the West Ranch area of PC -3. * 32. Assist with the development and implementation of the Citywide Traffic Mitigation fee. * 33. Develop an analysis of alternative methods to provide Public Works Inspections services, including the addition of an in -house position. * 34. Work with the design engineer (Willdan Associates) to resolve a water seepage problem at the Tierra Rejada Road bridge. 24 00089 35. Determine feasibilit * 36. Route 118. Work with others as needed on tasks required to develop the Gisler Field property. 37. Work on efforts required to resolve the block wall problems and develop a design for the installation of parkway landscaping on the north side of Tierra Rejada Road east and west of Southhampton Drive. 38. Serve as liaison to the Ventura County Flood Control District (VCFCD) regarding their proposed project for the widening and improvement of the Arroyo Simi channel. * 39. Resolve right -of -entry issues pertaining tho the construction of siltation basins on property south of PC -3. Capital Projects Coordinate the economical design and construction of budgeted capital improvements in a timely manner. ** 1. Submit the seven -year Capital Improvement Program (CIP) for City Council's consideration. * 2. Administer the annual update of the Congestion Management Program (CMP). * 3. Administer the formation and implementation of an Underground Utility District on Los Angeles Avenue west of Moorpark Avenue. 4. Coordinate efforts with SCE to remove poles at the northwest corner of Moorpark Avenue and Poindexter Avenue to allow for the construction of a City project, subsequent to receipt of a Caltrans Encroachment Permit, to widen Moorpark Avenue to accommodate a south -to -west right turn lane. 00090 25 ** 5. Administer the design and construction of the capital improvement projects in the 1994/95 Budget for the City and the Redevelopment Agency projects, including the following: a) Moorpark Avenue storm drain; b) reconstruction of First Street and Bard Street (2nd St. to the MetroLink property); C) construction of parkway and median landscaping on Princeton Ave., Campus Park Dr. and Peach Hill Road. d) Spring Road Bridge reconstruction; e) New Los Angeles Avenue Bridge reconstruction; f) Tierra Rejada Road Type II Slurry Seal; g) Arroyo Vista Pedestrian /Equestrian Bridge; h)*�i11"` 1 il�''il . "� f1� >< *venue; I) Civic Center driveway and sidewalk; j) Poindexter Avenue improvements; k) Spring Road Storm drain; 1) L. A. Ave. [East] widening; ....... ............................... 6.#::` drilling ar a t o of a new irrigation water well at Arroyo Vista :.:..:. ..:...:..:.:.:.......:..:.:.::. Community Park. 7. Assist City Engineer in determining the feasibility of, and coordinate design, right -of -way acquisition efforts required to allow for the construction of a project to widen the south side of Los Angeles Avenue between Moorpark Avenue and Tierra Rejada Road. 8. Evaluate funding options to install landscaping in the Tierra Rejada Road median east of Spring Road. Streets Maintenance Ensure proper and timely maintenance of streets and installation of traffic control devices and pavement markings for safe and adequate traffic flow. * 1. Finalize data bases for street signs, pavement markings, rights -of -way improvements and various Public Works functions to track and schedule maintenance. 2. Implement an in -house annual street marking program. * 3. Review existing maintenance practices and determine if any changes are required. * 4. Investigate feasibility of adapting street marking truck to be able to perform some line painting projects. 5. Develop an annual storm drain maintenance program consistent with the requirements of the NPDES program.. 00() 91. 26 6. Develop annual schedules and manage maintenance programs related to street striping, and pavement marking, slurry seal, sidewalk inspection /replacement program, street trees and minor asphalt repairs. * 7. Develop a pavement condition .inventory and maintenance program. 8. Pursue funding to interconnect Los Angeles Avenue traffic signals. 9. Expand and develop the department's initial crack sealing efforts into an annual asphalt crack sealing program. Fleet Maintenance Ensure that well- maintained, fuel - efficient. vehicles are available as needed for City purposes. * 1. Implement revised fleet maintenance program. * 2. Implement the conversion of at least one City vehicle to an if� alternative fuel supply: , pr�itiC%le. 4. kdmitlister the Use of the ears. Crossing Guards Provide a safe crossing at designated intersections for children walking to and from school. * 1. In conjunction with the Administrative Services Department, complete analysis of SB452 and implement City Council actions regarding any changes to this program. 2. Administer the annual training program. * 3. Review and update the Crossing Guard Training Manual. * 4. Review and revise Crossing Guard policies, procedures and methods as required to improve program effectiveness and safety. 5 City Engineer Develop civil and traffic engineering conditions for proposed developments; provide timely plan checking, inspection, and traffic engineering services; ensure appropriate design standards for capital improvement projects; and provide courteous and responsive public service. 00692 27 * 1. Develop recommendations, as may be required, for the revision of policies and procedures pertaining to the issuance and administration of annual permits to utilities and special purpose districts. * 2. Assist Public Works Department in the development of a Pavement Maintenance Program. * 3. Assist Public Works Department in the development of computerized inventories to manage street maintenance. 4. Determine the feasibility of developing City's own engineering standards. * 5. Create standard engineering conditions for proposed developments for each type of entitlement. ** 6. Finish preparation of Floodplain Ordinance per F.E.M.A. requirements. * 7. Assist in the update of Areas of' Contributions. * 8. Provide design and construction engineering support, as required, for the implementation of the City's Capital Improvement Program. 9. Participate in the planning and review of Specific Plan No. 1 and Specific Plan No. R. ............... ! Complete report on the Citywide Traffic Mitigation fee. 11. Prepare a feasibility study for the widening of the south side of Los Angeles Avenue (Route 118) from Moorpark Avenue westerly to Tierra Rejada Road. 1 a w ,th det rm nat can .on 0.xten —.ng �n1dods lxr. a �; Community services Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. ** 1. In conjunction with the Community Development Department, review and process modification of the Open Space Conservation and Recreation (OSCAR) Element for consistency with the other General Plan elements. ** 2. Revise park land dedication ordinance and Park Master Plan including evaluation of existing Park Improvement Fund Zones. ** 3. Coordinate City's participation in contract at -risk youth programs. 0069 28 4. Administer the Art in Public Places and the Tree and Landscape Fee programs and develop draft policies for use of funds. * 5. Develop and implement a program to utilize the 200 trees provided to the City each year as partial compensation for the lease of undeveloped park land, including expansion of the Arroyo Vista Community Park Memorial Grove. 6. Evaluate potential for developing use of Flood Control District facilities for equestrian, biking and hiking trails. * 7. Apply for "Tree City U.S.A." designation. ** 8. Develop real time billing rate for all department staff. ** 9. Implement and update Parks and Facilities Capital Improvement Program (CIP). 10. Evaluate City's role in developing child care facilities and programs. * 11. In conjunction with the Public Works Department, plan and implement on -going joint training program for maintenance staff and an inventory control system for tools, equipment and materials. 12. Assist with modifications to City's radio communication system. 13. Provide annual report on the Senior Lifeline Program. * 14. Administer process to name Downtown Park and park in Villa ** 16. Assist in development of City Hall expansion study as it relates to Civic Center site. 17. Investigate feasibility of using tertiary treated water at City parks and landscaped areas 18. Assist with evaluation of installing motorcycle barriers along the Arroyo Simi. * 19. Develop schedule to amortize and fund replacement of park amenities, facilities and related equipment. 20. Develop Community Services Directory. 0069 4 29 * 21. Prepare report on feasibility, alternatives, and funding options for radio controlled and computer managed irrigation systems. 22. Maintain Tree Inventory. 23. Represent City on Santa Monica Mountains Conservancy Advisory Committee. 24. Develop means to assess effectiveness of departmental service levels and performance. Recreation Enhance and expand quality recreational opportunities for all Moorpark residents, and effectively coordinate recreational activities with other organizations. ** 1. Develop recreation programs targeting teens and at -risk youths. Coordinate activities of Teen Council and conduct a needs survey of Moorpark teens and continue efforts of pooling resources with other pertinent agencies and groups. 2. Expand youth programs including preschool activities at Arroyo Vista Recreation Center. ** 3. Evaluate feasibility of establishing a teen center. ** 4. Provide activities for, physically challenged persons. 5. Conduct a multi - cultural recreation special event. 6. Develop procedures for a scholarship -type program for low income families to participate in recreation programs. 7. Provide an annual program for youth arts. 8. Conduct special events and other recreational programs approved and funded :%n 1994 -95. *' 9. Expand programs to include other sports including adult soccer and roller hockey. 10. Conduct a citywide youth track meet with cooperation from school district. * 11. Look at offering a more diverse variety of classes which will appeal to all age groups and interests. Expand classes to increase revenue for department to fund 50% to 75% of one recreation position from this source by June 30, 1995. 001,195 30 * 12. Develop standard procedure for pricing of recreation classes and programs. * 13. Develop guidelines for solicitation of corporate and public donations for special events and other programs. 14. Develop a family excursion program. * 15. Conduct four summer band concerts. 16. Increase advertising in recreation brochure and increase brochure distribution to four times per year. 17. Research feasibility of initiating credit card registration for all fee based programs, as well as other customer service programs such as frequent user discounts and early registration for return participants. * 18. In conjunction with the City Clerk, develop a volunteer appreciation program for recreation volunteers. 19. Install Marquee Signs. 20. Assess the interest and if feasible, assist with the development of a Moorpark Golf Club. . ............ **2. Provide recreation staffing for programs and activities for Senior Citizens. 1. Expand volunteer program, including training and recognition. Parks Provide well - maintained, safe general purpose parks in all areas of the City and construct budgeted improvements in a timely manner. glete d�lpma�t ©f dc�wt Parke b ,un�€� ............... 00696 31 2. Include other active programs such as dance, fitness, and senior softball as interest warrants. Coordinate tournaments and activities with other cities, senior centers. 3. Conduct a Senior Expo. 4. Conduct an intergenerational holiday program. 5. Continue to research other grants and funding available to offset program costs. ?< 6. Consider "Adopt a Senior" program. 7. Consider offering evening special events. Parks Provide well - maintained, safe general purpose parks in all areas of the City and construct budgeted improvements in a timely manner. glete d�lpma�t ©f dc�wt Parke b ,un�€� ............... 00696 31 * 2. Investigate potential for improvement of the land above the underground portion of the Happy Camp Drain in the Virginia Colony as a linear park. * 3. Continue assessing feasibility of performing additional park maintenance functions by City staff and develop final work program for City staff. * 4. Develop proposed funding plan for completion of Arroyo Vista Community Park, reconcile phasing plans of conceptual master plan and modified Phase I as constructed and develop new phasing plan, current cost estimates and recommended priorities. ** 5. Coordinate with homeowners in the Villa Campesina development for the improvement of the required neighborhood park. ** 6. Complete improvements of Home Acres Buffer Zone by June 30, 1995. ** 7. Complete plan review and approval of Country Trail Park consistent with approved conceptual plan by September 30, 1994 and work with Urban West Communities on their improvement of the park. * 8. Work with Public Works Department to install directional signs to City parks. ** 9. Develop plan to turn College View Avenue into parking lot and /or other uses for Griffin Park . * 10. Continue implementing the system to track historical maintenance costs at all City parks. to. eomplete deve±upirient-Of'-downtown park site by June , 1995. ** 11. Complete other improvements in the 1994 -95 Budget. * 12. Develop a report on the estimated construction and maintenance costs for a municipal swimming pool and research alternative funding strategies. * 13. Evaluate other potential uses for Arroyo Vista Community Park, such as, land lease for private health club and interim facilities such as a driving range. * rss .....Q 14. Complete security lighting design n .1d n . . ... f;.01A.; ner and install lights at Glenwood and Campus .::...:.:. Canyon Parks. * 15. Determine feasibility and if feasible, provide training to have at least one maintenance staff person certified in maintenance and repair of backflow prevention devices. 00f 19 i 32 * 16. Obtain surplus Caltrans property adjacent to Griffin Park for park expansion and develop conceptual plan for its use. 17. Assess feasibility of charging for use of basketball court lighting at Griffin Park. 18. Investigate expansion of Arroyo Vista Community Park by incorporating use of adjacent Southern California Edison property. Facilities Efficiently maintain Community Center, City Hall, and other facilities in a clean and safe condition. 1. Update security system agreement for City buildings. ** 2. Coordinate improvements to Citrus Room at Community Center to facilitate its use as an interim Emergency Operations Center (EOC). 3. Improve the illumination of Community Center parking lot. 4. Research and modify Ci..ty Hall air conditioning system. * 5. Upgrade facilities to enhance their use by completing budgeted improvements by June 30, 1995. ** 6. Initiate maintenance program for Arroyo Vista Recreation Center. 7. Assist Administrative Services in determining long term maintenance needs of Agency owned properties and buildings. 8. Develop cost estimates and funding options for kitchen appliances and equipment for Arroyo Vista Recreation Center. Landscaped Parkways and Medians and Street Trees Provide for well- maintained landscaped areas within and adjacent to City street rights -of -way. ** 1. In conjunction with Public Works Department, plan, design and install improvement of currently unimproved parkways and medians at various locations. 2. Develop a Citywide program for tree planting, including on the south bank of the Arroyo Simi, the slope on the north side of Los Angeles Avenue, east of the 00698 33 intersection of Spring Road and High Street and other areas, possibly in conjunction with HOA's. ** 3. Develop and implement a program to effectively and efficiently reduce water consumption and reduce overspray onto streets and sidewalks. 4. Coordinate with Ventura County Flood Control District the improvements to Peach Hill Drain by Urban West Communities extending from commercial site to Country Trail Park. ** 1. Administer government channel (Channel 10) operations. 2. Assist in developing script writing capabilities of in -house staff. 3. By June 30, 1995, establish an average of eight (8) hours of programming each day. ** 4. Tape 200 hours of Moorpark activities for replay supporting public information and community promotion efforts and evaluate the feasibility of taping a video about Moorpark City government. * 5. Develop community resources and volunteers to assist in programming, including internship program rfEdSp ....................... ............................... . x gh c c st da . ** 6. Secure videos from other public agencies for play on City's government channel. 7. Perform video control room rewiring which will enable telecasts to operate more efficiently and with less chance for technical problems. * 8. Improve timelines or placement and purging of information from character generator. * 9. Introduce more factual information (Fast Facts) about City government operations on character generator. c: \wpwin \citymgr \object95.wpd 00699 34