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Home My WebLink AboutAGENDA REPORT 2018 0207 CCSA REG ITEM 10C ITEM 10.C. CITY OF MOORPARK,CALIFCRNU City Council mooting AMIN:u N: /' . �.,dl. ; MOORPARK CITY COUNCIL BY: AGENDA REPORT TO: The Honorable City Council FROM: Ron Ahlers, Finance Director DATE: January 12, 2018 (CC Meeting of February 7, 2018) SUBJECT: Consider Resolutions to Initiate Proceedings Related to the Citywide Landscape and Lighting Maintenance Assessment Districts and the Parks and Recreation Maintenance Improvement District for Fiscal Year 2018/2019 BACKGROUND Landscape and Lighting Maintenance Assessment Districts: In 1984, a Landscape and Lighting Maintenance Assessment District (AD84-2), encompassing the entire City, was created to fund costs associated with street lighting and the maintenance of various landscaped areas. This was a successor to the District enacted by the County of Ventura prior to the incorporation of the City. In subsequent years, Zones of Benefit (Zones) were added to fund the maintenance of specific areas. Later, these Zones were changed to District 1 through District 12. Since 1984, the City has formed additional Assessment Districts (AD) to fund the maintenance of certain landscape improvements in and adjacent to: 2001 District 14 - Silver Oak Lane Tract 5201 (AD01-1) District 15 Zone A - Country Club Tract 4928 District 15 Zone B - Masters at Moorpark CC Tract 5463 (annexed on 10/2015) (AD01-2) Distrcit 16 - Mountain View Tract 5161 (AD01-3) 2004 District 18 - Moonsong Court Tract 5307 (AD04-01) 2005 District 19 - Campus Plaza PM 5264 (AD05-01) 118 Honorable City Council February 7, 2018 Page 2 2006 District 21 - Canterbury Lane Tract 5133 (AD06-01) District 21 Zone B - Ivy Lane Tract 5425 (annexed on 11/2013) 2007 District 22 - Moorpark Highlands Tract 5045 (AD07-01) District 20 - Meridian Hills Tract 5187 (AD07-02) District 24 - 875 Los Angeles Ave (AD07-04) 2008 District 25 - Patriot Commerce Center (AD07-03) 2009 District 26 - 14339-14349 White Sage Road (AD09-01) 2010 District 31 - Tuscany Square (AD10-01) District 32 - 145 Park Lane (AD10-02) 2015 District 23 - Vistas at Moorpark Track 5130 (AD15-01) Notes Districts 13, 17 and 30 are not assigned. Parks and Recreation Maintenance Improvement District: In July 1999, the City successfully established a Parks and Recreation Maintenance and Improvement District. The current Maintenance District is based on a "special" assessment. This means that the City assesses property owners for that portion of park and recreation maintenance and improvement activities that generate a "special" benefit. The City is responsible for funding activities that generate a "general" benefit. The Parks and Recreation Maintenance and Improvement District includes all existing twenty (20) City parks, including Serenata Trail located at Miller Parkway and Southfork Road. The amount of the assessment levied may be adjusted annually by a Cost of Living factor, not to exceed three percent (3%). 119 Honorable City Council February 7, 2018 Page 3 DISCUSSION As part of the annual budget process, the City Council considers whether or not to renew the subject Assessment Districts and continue to levy amounts for the upcoming fiscal year. According to State law, before assessments may be levied, an Engineer's Report must be prepared for each assessment district setting forth the amount of the assessments and the basis for establishing said amount. The preparation of an Engineer's Report does not obligate the City to approve the Engineer's Report nor to proceed with levying assessments. The purpose of the Engineer's Report is to merely develop the information necessary for the City Council to make those decisions. The report sets forth the items proposed to be funded by the district and the methodology used to distribute maintenance and improvement costs to all of the properties within each district. When completed, each Engineer's Report is submitted to the City Council for approval. Approval of an Engineer's Report by the City Council does not require the City to levy the assessments. Such approval merely allows the Engineer's Reports, and the measurements set forth therein, to be considered at subsequent public hearings. In accordance with the requirements of applicable State law, the Resolutions attached as Exhibits 1 and 2 initiate the process required for the City Council to consider continuation of the subject Assessment Districts. Upon adoption of these Resolutions, SCI Consulting Group (SCI), the City's assessment engineering consultant, will prepare the Engineer's Report for the Citywide Landscape and Lighting Assessment Districts and a separate Engineer's Report for the Parks and Recreation Maintenance and Improvement District. FISCAL IMPACT There will be no fiscal impact in the current fiscal year. STAFF RECOMMENDATION (Roll Call Vote) Adopt Resolution Nos. 2018- and 2018- (Exhibits 1 and 2). Attachments: Exhibit 1: Resolution to Initiate Proceeding for the Citywide Landscape and Lighting Assessment Districts Exhibit 2: Resolution to Initiate Proceedings for the Parks and Recreation Maintenance and Improvement District 120 EXHIBIT 1 RESOLUTION NO. 2018 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DIRECTING THE PREPARATION OF THE ANNUAL ENGINEER'S REPORT FOR FISCAL YEAR 2018/2019 FOR THE CITY OF MOORPARK, LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICTS WHEREAS, the City of Moorpark provides for the maintenance and improvement of landscapes and street lighting services through the City's Landscape and Lighting Maintenance Assessment Districts; and WHEREAS, the City Council of the City of Moorpark proposes to continue the specified districts for the fiscal year commencing July 1, 2018, and ending June 30, 2019. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. This Council ordered the formation of and levied the first assessments within the City of Moorpark Landscape and Lighting Maintenance Assessment Districts Nos. AD84-2, AD01-1, AD01-2, AD01-3, AD04-01, AD05-01, AD06- 01, AD07-1, AD07-2, AD07-3, AD07-4, AD09-01, AD10-01, AD10-02 and AD15-01 (the "Landscape and Lighting Districts") pursuant to the provisions of the Landscaping and Lighting Act of 1972, commencing at Section 22500 of the California Streets and Highways Code (hereinafter"the Act"). SECTION 2. Sections 22620 et. Seq., of the Act provide for the levy of annual assessments after formation of the Landscape and Lighting Maintenance Assessment Districts. SECTION 3. Within the Landscape and Lighting Districts, the existing and proposed improvements and any substantial changes proposed to be made to the existing improvements are generally described as follows: Installation, maintenance and servicing of public facilities, including but not limited to one or more street lights, public lighting facilities, landscaping, statuary, fountains, and other ornamental structures and facilities, entry monuments and all necessary appurtenances, debris basins, turf, ground cover, shrubs and trees, irrigation systems, drainage systems, lighting, fencing and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof, including irrigation, electric current and energy; and to provide incidental expenses in connection therewith. Services provided include all necessary service, operations and maintenance of the above mentioned improvements, as applicable, for any property owned or maintained by the City of Moorpark. 121 Resolution No. 2018 - Page 2 SECTION 4. SCI Consulting Group is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer's Report in accordance with Article 4 of Chapter 1 of the Act and Article XIIID of the California Constitution, for the Districts referred to in Section 1 of this Resolution. Upon completion, the Engineer shall file the Engineer's Report with the Clerk of the City Council for submission to the Council. SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 7th day of February, 2018. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 122 EXHIBIT 2 RESOLUTION NO. 2018— A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DIRECTING THE PREPARATION OF THE ANNUAL ENGINEER'S REPORT FOR FISCAL YEAR 2018/2019 FOR THE PARKS AND RECREATION MAINTENANCE AND IMPROVEMENT DISTRICT OF THE CITY OF MOORPARK WHEREAS, the City of Moorpark provides for the maintenance and improvement of parks and recreation facilities through the City's Parks and Recreation Maintenance and Improvement District; and WHEREAS, the City Council of the City of Moorpark proposes to continue the specified district for the fiscal year commencing July 1, 2018, and ending June 30, 2019. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. On July 15, 1999, by its Resolution No. 99-1625, this Council ordered the formation of and levied the first assessment within the City of Moorpark Parks and Recreation Maintenance Improvement District (the "Maintenance Improvement District") pursuant to the provisions of Article XIIID of the California Constitution, and the Landscaping and Lighting Act of 1972 (the "Act"), Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof). SECTION 2. The purpose of the Maintenance Improvement District is for the installation, maintenance and servicing of improvements to the City of Moorpark, as described in Section 3 below. SECTION 3. Within the Maintenance and Improvement District, the existing and proposed improvements to be undertaken by the Maintenance and Improvement District are generally described as the installation, maintenance and servicing of public facilities, including but not limited to landscaping, sprinkler systems, park grounds, park facilities, landscape corridors, ground cover, shrubs and trees, street frontages, playground equipment and hardcourt areas, senior and community centers, drainage systems, lighting, fencing, entry monuments, basketball courts, tennis courts, running tracks, other recreational facilities, security guards, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, for property owned and maintained by the City of Moorpark. Installation means the construction of recreational improvements, including but not limited to, land preparation, such as grading leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage, lights, playground equipment, play courts, recreational facilities and public restrooms. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of said improvements, including repair, removal, or replacement of all or part of any improvement; providing for the life, growth, health and beauty of landscaping; and cleaning, sandblasting and painting of walls and other improvements to remove or cover 123 Resolution No. 2018 - Page 2 graffiti. Servicing means the furnishing of electric current or energy for the operation or lighting of any improvements, and water for irrigation of any landscaping or the maintenance of any other improvements. SECTION 4. SCI Consulting Group is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer's Report in accordance with Article 4 of Chapter 1 of the Act and Article XIIID of the California Constitution. Upon completion, the Engineer shall file the Engineer's Report with the Clerk of the City Council for submission to the Council. SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 7th day of February, 2018. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 124