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HomeMy WebLinkAboutAG RPTS 2018 0220 AC REG isr„ACITY OF MOORPARK brov4 PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkCA gov .4-Iret, ARTS COMMISSION MEETING AGENDA February 20, 2018 6:00 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: A. Consider Nomination and Selection of Chair and Vice Chair. 5. PUBLIC COMMENTS: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section) 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Moorpark Multicultural Arts Festival Committee. Staff Recommendation: Appoint one or two commissioners to serve on the Moorpark Multicultural Arts Festival Committee. (Staff: Chris Ball) B. Consider Priority List for Future Public Art Projects. Staff Recommendation: Consider proposed potential public art projects and determine a final list of no more than ten projects ranked in order of priority for consideration by the City Council. (Staff: Chris Ball) C. Consider Current Goals and Objectives for Fiscal Years 2017/18 and 2018/19. Staff Recommendation: Receive and file the Fiscal Year 2017-2019 Goals and Objectives report. (Staff: Chris Ball) JANICE S PARVIN ROSEANN MIKOS,Ph.D DAVID POLLOCK KEN SIMONS MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember Arts Commission Meeting February 20, 2018 Page 2 9. CONSENT CALENDAR: A. Approval of Minutes for the Arts Commission's Special Meeting of November 29, 2017. Staff Recommendation: Approve as presented. 10. ADJOURNMENT: Posted: February 16, 2018 All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Commission meetings is also available on the City's website at www.moorparkca.qov. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion itern, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted In lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks, Recreation & Community Services Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or aerviomm, please contact the Parks, Recreation & Community Services Department at (805) 517'8227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability-related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting(28 CFR 35.1O3-35.104|ADA Title U). Arts Commission Meeting February 20, 2018 Page 3 City of Moorpark ) County of Ventura ) ss. State of California ) I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the meeting of the Arts Commission, scheduled for February 20, 2018. Executed this 16th day of February 2018, at Moorpark, California. All46 41 , 4.1111 . - - Ki •e Se Ad ' istrativ: A ssistant II Parks, Recreation & Community Services Department ITEM: 8.A. CITY OF MOORPARK ARTS COMMISSION AGENDA REPORT TO: Arts Commission FROM: Jeremy Laurentowski, Parks and Recreation Director PREPARED BY: Stephanie Anderson, Recreation Services Manager DATE: January 3, 2018 (Meeting of February 20, 2018) SUBJECT: Moorpark Multicultural Arts Festival Committee BACKGROUND AND DISCUSSION From 2007 to 2015, the City sponsored the Moorpark Arts Festival. The event was canceled in 2016 and 2017 due to a variety of factors including declining attendance, difficulty securing artists to participate, and full-time staff vacancies in the Recreation Division. Staff reports were presented to the Parks and Recreation Commission and Arts Commission discussing reinstating the Arts Festival, or a similar event celebrating creativity and the arts. Both Commissions supported staff's recommendation of reinventing the event as a cultural arts festival. On December 20, 2017, the City Council approved implementing a cultural arts festival titled the "Moorpark Multicultural Arts Festival". The event will be held on High Street on May 19, 2017 and will include a variety of components such as food, music, dance, art, and children's activities. In order for the Moorpark Multicultural Arts Festival to be successful, staff feels community involvement and engagement is essential. Staffs intent is to collaborate with community partners in the planning and implementation of the event. To that end, staff is in the process of forming an event committee. As the fine arts will be an important component of the Moorpark Multicultural Arts Festival, staff feels it will be beneficial to have one or two Arts Commissioners serve on the event committee. The Commissioner(s) selected should be able to attend committee meetings (initially once a month, then bimonthly as the event nears) as well as dedicate some time to assisting staff with event planning and community outreach. Ideally, the Commissioner(s) selected should have connections with local schools and community groups in order to facilitate the community collaboration. Staff Recommendation Appoint one or two commissioners to serve on the Moorpark Multicultural Arts Festival Committee. ITEM 8. B. CITY OF MOORPARK MOORPARK ARTS COMMISSION AGENDA REPORT TO: Moorpark Arts Commission FROM: Jeremy Laurentowski, Parks and Recreation Director BY: Chris Ball, Management Analyst DATE: February 14, 2018 (Meeting of February 20, 2018) SUBJECT: Consider Priority List for Future Public Art Projects BACKGROUND In May of 2005 the City Council adopted City Ordinance 321 to require certain development projects to provide public art. Ordinance 321 also created an Art In Public Places Fund where fees paid by developers for public art are deposited, maintained, and used solely for the City's Art in Public Places Program. Since that time a number of public locations have been identified in the City Council's Mission Statement, Priorities, Goals and Objectives (Objectives) for consideration of public art installation. The 2005/06 Objectives included the consideration of art for the Police Services Center (PSC) and Civic Center. Consideration of art for the Arroyo Vista Recreation Center (AVRC) was added in 2007/08. Art for the Ruben Castro Human Services Center (RCHSC) was added to the Objectives in 2008/09, and the High Street Post Office and Veteran's Memorial were added as locations for art in 2009/10. The Metrolink station was added as a location to consider in the 2012/13 Objectives, and art on the back of the Magnolia Park Monument Sign was added in 2014/15. The projects highlighted in the Objectives have largely directed the City's recent public art efforts. The Veteran's Memorial construction and art installation was completed in 2009. The RCHSC sculpture titled 'We Are One Family" was completed in 2012. Mosaic artwork was installed at AVRC in 2014, and work is underway on the "Thin Blue Line" sculpture for the Police Service Center. Consideration has also been given to the other locations identified in the Objectives. In 2014 the Arts Commission elected to defer consideration of public art at the Post Office until a definitive design of the future development of the civic center property located across High Street from the Post Office was developed. In 2017 the Arts Commission recommended removal of the proposed art at Magnolia Park from the Objectives due to its limited impact, and recommended the Metrolink North Parking Lot as the location for the next public art project. Arts Commission February 20, 2018 Page 2 DISCUSSION The City currently has one public art project underway at the Moorpark Police Service Center. This project, titled "The Thin Blue Line", will install a mirror polished stainless steel sculpture in the front entry plaza. Progress on this project has been slowed by delays with the engineering, and the relocation of the artist's studio. The initial engineering review identified a number of items that required attention, none of which impacted the look of the sculpture. The revised engineering has been completed and submitted to City Building and Safety Department for review and approval. The artist is also in the process of relocating his studio out of state, which is expected to delay the start of fabrication until mid-March. Once started, fabrication is expected to take 2 to 3 months, which would place installation during summer 2018. The Commission will recall that in February of 2017 it approved a new public art project to be located at the Metrolink North parking lot, located on High Street. The concept for this installation is a colonnade type feature spanning a planned walkway bisecting the expanded parking lot. The Request for Qualifications (RFQ) for this project is planned for release in the spring of 2018. The timing for construction of the art will depend on the schedule for the Metrolink parking lot expansion project, with installation possibly occurring after completion of the parking lot improvements. While completion of the PSC art project and commencement of the Metrolink art project are the City's top public art priorities, there is currently no established list of public art projects to guide future efforts. The Arts Commission is therefore being asked to develop a prioritized list of potential public art projects for City Council consideration that will be used to direct future activity. This will also partly address current Objective V.A.13, which tasks the Arts Commission with recommending the next location and item of public art to City Council by June 30, 2018. As a starting point for discussion, staff has developed the following list of planned and potential projects in a proposed order of priority for consideration. 1. Metrolink North Parking Lot: Approved by the Arts Commission in 2017, the RFQ for this project will go before City Council for approval in spring of 2018. 2. Southeast Corner of Miller Parkway and Tierra Rejada Road: Suggested by staff, this project would install a public art piece, possibly with an agricultural theme, at the southeast corner of Miller Parkway and Tierra Rejada Road. This would be developed in conjunction with planned curb and landscaping improvements at that location. 3. Collins Drive Overpass: Suggested by staff, this project would install artwork along the exterior of the Collins Drive overpass spanning the Ronald Reagan Freeway (SR 118). This could be something similar to the artwork on the Lindero Canyon Road overpass in Westlake Village. 4. New Library: This would install public art at the planned new public library facility to be located at the west end of High Street. Design development for the Library is anticipated to begin in late 2018/early 2019. Arts Commission February 20, 2018 Page 3 5. High Street: This project would identify locations for, and install various art pieces along downtown High Street. This would be conducted in conjunction with planned construction of a modified High Street Streetscape Plan, currently under development. One particular area of focus in the future will be the southeast corner of High Street and Moorpark Avenue following demolition of the Chamber building. 6. City Entrance Routes: This set of projects would install artwork at highly traveled City entrance points including: a. Tierra Rejada Road at the 23 freeway b. Los Angeles Avenue (east at 23 freeway and west at City boundary) c. Collins Drive (near Hwy 118 exit) 7. City Parks: This set of projects would install artwork at various high-use City parks including: a. Tierra Rejada Park b. College View Park 8. New Civic Center: This project would develop and install artwork as part of the planned new Civic Center at the west end of High Street. No timetable currently exists for this project. 9. Post Office: This project would develop and install artwork at the Post Office parking lot along Moorpark Avenue. Discussion of this project was put on hold by the Arts Commission in 2014 due to uncertainties regarding the future expansion of Moorpark Avenue, and the New Civic Center project planned for the west end of High Street. A manageable priority list of up to ten projects is desired to guide public art efforts over the coming years. Staff intends to review the list with the Arts Commission annually, and to bring the list to the Commission when priorities change or new opportunities present themselves. FISCAL IMPACT The Art In Public Places Fund currently contains approximately $4,300,000 in funding to be used for public art projects. Approximately $167,000 has already been budgeted for the Police Service Center art project. The anticipated cost for the Metrolink North Parking Lot project is approximately $200,000. Costs for other projects have not been determined, and will be investigated based on the final approved project priority list. STAFF RECOMMENDATION Consider proposed potential public art projects and determine a final list of no more than ten projects ranked in order of priority for consideration by the City Council. ITEM 8.C. CITY OF MOORPARK MOORPARK ARTS COMMISSION AGENDA REPORT TO: Moorpark Arts Commission FROM: Jeremy Laurentowski, Parks and Recreation Director BY: Chris Ball, Management Analyst DATE: February 14, 2018 (Meeting of February 20, 2018) SUBJECT: Consider Fiscal Year 2017/18 and 2018/19 Mission Statement, Priorities, Goals and Objectives BACKGROUND AND DISCUSSION . On May 17, 2017, the City Council adopted the Mission Statement, Priorities, Goals and Objectives (Objectives) for Fiscal Years 2017/2018 and 2018/2019. These Objectives were approved by the City Council to cover a two year time frame and will not be updated until May of 2019. The purpose of the document is to prioritize objectives relevant to each City department. Objectives are grouped by an estimated timeline: 0 — 2 years, 2 — 5 years, and 5+ years. At the front of each Objective are initials noting the funding status: "F" — meaning funded, "NF" — not funded, and "SE" — staff effort, not requiring funding. A number of the Objectives fall within the Parks, Recreation and Community Services (PRCS) Department's area of responsibility. The Goals and Objectives are available on the City's website at the following link http://www.moorparkca.00v/DocumentCenterNiew/2472 should the Commission wish to review the document in its entirety. The purpose of this review is for the Commission to familiarize itself with the Goals and Objectives that relate to the Commission's area of responsibility and request information and an update from staff if appropriate, prior to the annual joint meeting of the City Council and the Arts Commission, scheduled for Wednesday, April 11 2018 at 6:00 p.m. Currently three approved Objectives relate to the Arts Commission's area of responsibility. • Objective I.A.5: Modify the approved High Street Streetscape Plan. Develop phasing plan and construct selected portions of the High Street Streetscape Plan, including traffic calming devices, decorative paving, landscaping and metal trellis (public art) in the Metrolink parking lot by June 30, 2019. Moorpark Arts Commission February 20, 2018 Page 2 • Objective V.A.13: Arts Commission to consider and recommend the next location and item of public art to the City Council by June 30, 2018. • Objective V.A.19: Evaluate options to reestablish the Moorpark Arts Festival such as improved participation from local artists or combining it with a concert in the park event by March 31, 2018. The Arts Commission's area of responsibility for Objective I.A.5 will focus on the review of Request for Qualification (RFQ) submissions and preliminary artist selection, which is planned for the spring of 2018. Following artist selection, the Commission will also review the conceptual design prior to making a recommendation for design approval to the City Council. With regard to Objective V.A.13, the recommendation to City Council of the next item of public art will be discussed in a separate discussion item at the February 20th Arts Commission meeting. This discussion item also highlights various public art opportunities that are anticipated over the coming years. Objective V.A.19 was addressed with the Arts Commission on November 29, 2017 when the Commission considered various Moorpark Arts Festival event alternatives. STAFF RECOMMENDATION Receive and file the Fiscal Year 2017-2019 Goals and Objectives report.