HomeMy WebLinkAboutAGENDA REPORT 1995 0607 CC REG ITEM 08ECouncil Mee:.: , _
199 .E
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TO:
FROM:
DATE:
SUBJECT:
ITEM ,
AGENDA REPORT
C Z TY O F MOORPARK
The Honorable City Council
Kenneth C. Gilbert Director of Public Works
May 22, 1995 (Council. Meeting 6 -7 -95)
Consider Approval of the Selection of Two Civil
Engineering Firms to Prepare Plans and Specifications
for Public Works Improvement. Projects.
The Agreement for Engineering Services between the City and Charles
Abbott Associates, Inc. (CAA), includes provisions for the two
parties to negotiate and mutually agree to the terms and costs for
additional services required for the preparation of design plans
and specifications for public works improvement projects. The City
has utilized this process extensively in past years to retain CAA,
through its susidiary Dwight French Associates (DFA), to prepare
project designs and perform other engineering services.
DISCUSSION
A. Engineering Services
It is requested that the City Council consider retaining other
civil engineering firms which could also be used to provide
these services to the City. To this end, staff recently made
a request to two local civil engineering firms to provide
certain civil engineering design services to the City.
Proposals were received from each of those companies for the
preparation of project designs for four (4) minor projects.
Proposals were also received from CAA for three of the four
projects. The scope of work outlined in each of the proposals
was comparable. Each of the firms submitting proposals appears
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Civil Engineering Design
June 1995
Page 2
to possess the skills and qualifications to perform the work
requested. A summary of fees quoted by each firm is as follows:
Proiect
Tierra Rejada Rd
Sub -Drain
Stabilization
Moorpark Ave.
Right Turn @
Poindexter
Maureen Lane
Pavement
Rehabilitation
Valley Road
Pavement
Rehabilitation
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M3 Civil Westland Civil CAA
1,730 2,090 10,250
3,910 5,660 8,551
4,700 13,090 29,940
4,400 6,310 No bid yet
requested
It is requested that the City Council approve the selection of
both Westland Civil, Inc. and K3 Civil, Inc. to provide the City
with civil engineering design services. In this way the City
will be able to evaluate the performance of each firm in working
directly with the City on such projects.
It is recommended that Westland be selected to prepare the
design for the Tierra Rejada Road sub -drain system. Although
the fee quoted by Westland is slightly higher than the fee
quoted by M3, there is benefit to be derived from the selection
and evaluation of this firm for future projects. The City
Council is reminded that, in procuring professional services,
the City is not obligated to select the proposal with the lowest
fee.
It is recommended that K3 Civil be selected to prepare the
design for the relocation of the curb on the west side of
Moorpark Avenue to facilitate south -to -west right turns on to
Poindexter Avenue.
It is further recommended that the selection of a design firm
for the preparation of design plans for the Maureen Lane and
Valley Road pavement rehabilitation projects be deferred at this
time.
Civil Engineering Design
June 1995
Page 3
B. Professional Services Agreement
Professional services agreements have been prepared for each of
the two firms mentioned above. These Agreements stipulate the
these firms shall serve in the capacity of City Engineer for the
project design services they provide to the City. No additional
costs will be required for plan checking services. The
Consultant engineers selected will be responsible for the design
services they provide to the City. It is recommended below that
the City Manager be authorized to execute the contract
agreements between the City and these firms.
These professional services agreements have been structured to
allow for future amendments to said agreements to add design
services for additional projects. It is further recommended
below that the City Manager be authorized to execute such
contract amendments for future design services for budgeted
projects, within certain cost parameters, in a manner similar
to the authority already delegated to the City Manager for the
approval of Additional Services Authorizations between the City
and CAA.
Staff recommends that the City Council take the following actions:
1) approve the selection of K' Civil, Inc. to prepare design
plans and specifications for a project to modify the curb
on the west side of Moorpark Avenue north of Poindexter
Avenue to facilitate south -to -west right turn traffic, for
an amount Not to Exceed $4,500 (fee plus contingency and
reimbursable expenses);
2) Approve the selection of Westland Civil, Inc. to prepare
design plans and specifications for a sub - surface drainage
system on Tierra Rejada Road, for an amount Not to Exceed
$2,500 (fee plus contingency and reimbursable expenses);
3 ) authorize the City Manager to sign contract agreements with
these firms; and
4) authorize the City Manager to sign contract amendments with
said firms for additional civil engineering design
services, not to exceed $20,000 per project or an aggregate
total not to exceed $100,000 per firm per fiscal year.
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