HomeMy WebLinkAboutAGENDA REPORT 1995 0607 CC REG ITEM 08F,.� Gouncli Meet,,,;;
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�� � __ AGENDA REPORT
C =TY OF MOORPARK
TO: The Honorable City Council
ITS F-6
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: May 22, 1995 (Council. Meeting 6 -7 -95)
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SUBJECT: Consider Selection of a Landscape Architect to Prepare
Plans and Specifications for Parkway Landscape
Improvements on the West Side of Spring Road from Los
Angeles Avenue to the Southern Pacific Rail Crossing.
The FY 1994/95 Goals and Objectives included a project to construct
parkway landscaping on the west side of Spring Road north of Los
Angeles Avenue, including the construction of Entry Statements at
the intersections of Roberts Avenue and Second Street. In
addition, these improvements were identified by the Moorpark
Redevelopment Agency's Project Area Committee, as worthy of MRA
funding.
DISCUSSION
A. Landscape Architect
The City has prepared Requests for Proposals (RFP) and solicited
proposals from a number of landscape architects in the past, for
the preparation of designs for a number of parkway / median
landscaping projects. The firm of Landscapes, Inc. was selected
to prepare the design plans for all such project constructed by
the City in the past several years. The quality of the designs
prepared by this firm have been good and the fees required for
those services have been very competitive. With this in mind,
City staff asked Landscapes, Inc. to provide the City with
proposals for the preparation of designs for several other
parkway landscaping projects under consideration.
B. Proposal
One such proposal from Landscapes, Inc. is for the preparation
of design plans and specifications for the subject project. The
fee for these services is $2,860, plus reimbursable costs.
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Landscape Architect
June 1995
Page 2
C. Design
The project shall be designed to be compatible with other
parkway median landscape improvements in the City. Said design
shall include the use of drought tolerant plants and drip
irrigation systems. The project design may also include
provisions for the construction of Entry Statements at the
intersections of Spring Road & Second Street and Spring Road &
Roberts Avenue, as well as parkway landscaping on Second Street
and Roberts Avenue between Spring Road and Harry Street. The
extent of the design and the scope of the construction of these
elements of the project will depend largely upon the extent and
level of cooperative participation by the affected property
owners and residents. The construction of Entry Statements may
require the acquisition of additional street right -of -way or
landscape easements in these areas.
D. Fiscal Impact
It is recommended that the design costs for this project be
funded by the MRA. No budget amendment or appropriation is
required at this time. It is the intent of staff to include
this project in FY 1995/96 Budget. The funding sources to be
considered for construction costs include MRA, Gas Tax Fund,
General Fund or AD84 -2.
E. Agreement
A professional services agreement has been prepared to retain
Landscapes, Inc. to provide the services described in above.
This agreement has been structured to allow for future
amendments to said agreement to add landscape architectural
design services for additional projects. It recommended below
that the City Manager be authorized to execute this agreement,
as well as contract amendments for future design services for
budgeted projects.
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Landscape Architect
June 1995
Page 3
RECOMENDATIONS (Roll Call Vote)
Staff recommends that the City Counc.i 1 take the following actions:
1. Approve the selection of Landscapes, Inc. to prepare the subject
design for a Not to Exceed fee of $2,860.
2. Approve an Agreement between the City and said firm for these
and other similar services, to be in the form of the City's
standard professional services agreement.
3. Authorize the City Manger to execute said Agreement.
4. Authorize the City Manger to approve amendments to said
agreement for additional landscape architectural design services
for budgeted projects, not to exceed $5,000 per project or an
aggregate total not to exceed $40,000 per fiscal year.
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