HomeMy WebLinkAboutAGENDA REPORT 1995 0607 CC REG ITEM 08H308, q
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CITY OF MOORPARK
CITY COUNCIL AGENDA REPORT °` ,I ,,,frog
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TO: The Honorable City Council A T oN: _
FROM: Donald P. Reynolds Jr., Administrative Services Manager
DATE: May 31, 1995
SUBJECT: Consider Budget Amendment for Various Capital Improvements
Discussion
The Finance Department is currently tracking expenses on 96 different capital improvement
project accounts. Of the 96 project accounts, 12 require a formal budget appropriation for fiscal
year 1994/95. The 12 projects are presented in Attachment "A", which summarizes the need for
budget amendments.
Unencumbered Project Costs
Eight of the twelve projects listed in Attachment "A" and identified by a single asterisk ("*"), are
projects from the prior year which incurred unanticipated costs during this fiscal year. The fund
balances for these projects at the end of fiscal year 1993/94 were not encumbered and carried into
the current fiscal year, and therefore, require a budget amendment. This can occur for a variety of
reasons. For example, there can be an unanticipated delay in making the final payment for a
number of possible reasons. A second common reason for a delay occurs when a project is
completed late in the fiscal year and carries minor "punch -list" items into the next fiscal year to be
completed. These project budgets are not currently encumbered from one year to the next,
resulting in this situation.
Arroyo Vista Community Center improvements related to the original project carried $144,530 in
expenses into the current fiscal year. Most of these project costs relate to the water wells which
are summarized in Attachment "B." Originally, this cost was being billed against the Phase II
improvements and the costs need to be distinguished from each -other.
The Advanced AS 400 computer approved by Council at their last meeting will include
encumbrance software. The new encumbrance system will prevent this situation from occurring
next fiscal year.
Other Projects
Two of the twelve items listed in Attachment "A" had been budgeted for Fiscal Year 1994/95 but
incurred slightly more costs than anticipated. These are equipment purchases which total less
than $500, and include; Peach Hill Park Play Equipment ($123 over budget) and computer
equipment for Community Development ($365).
The two remaining projects not previously discussed are related to public works. One project,
High Street streetscape, has or will exceed the current budget. The other project initiated this
fiscal year is the conceptual design of the intersection at Spring Road and Los Angeles Avenue.
The conceptual design will be considered by the Transportation and Streets Committee on May
30, 1995, and recommendations will be made to continue with this project into next fiscal year.
Recommendation (Roll Call Vote)
That the City Council authorize the transfer of funds as follows:
1) $116,166 from the General Fund Reserve (fund 01) and appropriate it to:
01.4.149.903 = $ 10,685, (Community Center Renovation),
01.4.170.903 = $105,481, (for various street improvements as listed);
2) $4,100 from the Gas Tax Reserve (fund 03) and appropriate it to 03.4.142.903 for
the Spring Road Lights between Peach Hill Road and the Spring Road Bridge;
3) $144,653 from the Park Improvement Fund Reserve, (fund 05), and appropriate
$144,530 to 05.4.580.903 (Arroyo Vista Community Park), and $123 to
05.4.541.903 (Peach Hill Park);
4) $53,336 from Local Transportation/Streets Reserve (fund 11), and appropriate it
to 11.4.142.903 for the Tierra Rejada Road Widening Project;
5) $12,032 from the Los Angeles Avenue Area of Contribution (fund 27), and
appropriate it to 27.4.142.903, for various street improvements as listed; and,
6) $365 from the Community Development Fund Reserve (fund 41) and appropriate
it to 41.4.131.906 for computer hardware.
Attachment- A) Spread Sheet of Capital Improvement Budget Amendment Needs
B) Spread Sheet Showing Arroyo Vista Community Park Cost Distinctions
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