HomeMy WebLinkAboutAGENDA REPORT 1995 0719 CC REG ITEM 08DTO:
FROM:
DATE:
SUBJECT:
SUMMARY
1
CITY OF MOORPARK
CITY COUNCIL, AGENDA REPORT
The Honorable City Council
Donald P Reynolds Jr.. Administrative Services Managers /
July 1 I , 1995 (CC Mtg, 07/19195)
Consider Bid Solicitations for Play E(lulpment at Mountain Meadows Park
CL_ i
Staff is presenting the draft bid solicitation and specifications for the installation of playground
equipment at Mountain Meadows Park for the Council's consideration. This equipment is
proposed to be purchased by the Community Development Block Grant ( "CDBG ") as part of the
removal of architectural barriers at this park.
BACKGROUND
During the annual CDBG hearing in March of this year, the Council appropriated $25,300 of
surplus monies from the First Street Improvement project for the removal of architectural barriers
at Mountain Meadows Park. It was described to the Council that removing architectural barriers
to persons with limited mobility and replacing these barriers with facilities that provide access to
these same persons, is an eligible use of CDBG monies. It was also described to the Council that
the project would be completed in three steps: I) staff to remove the existing barriers; 2) a
qualified company will purchase and install new equipment and related safety surface materials at
the park, and; 3) if sufficient funds remained, a sidewalk of approximately fifteen feet in length
will be completed between the existing sidewalk adjacent to Mountain Meadows Drive and the
play area.
DISCUSSION
Staff has been working on this project since April, 1995, by completing the needed revisions to
the HUD grant application and the required environmental work, and presenting the proposed
project to the Parks and Recreation Commission for consideration. The grant changes and
environmental approval were received two weeks ago. Attachment "A" is staffs report to the
Parks and Recreation Commission which became the design specifications for the equipment in
the bid document provided as "Attachment "B ", (Attachment "B" is available on the Council's
desk for consideration).
The Commission specifically reviewed equipment and safety surfaces designed by one
manufacturer for each, however, the bid specifications will present a more general description of
the materials needed. Staff anticipates that the more general description will open the bid process
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to the satisfaction of the federal procurement provisions, as well as provide the City with more
options to select from when making the final selection. This project is somewhat unique however,
because new existing equipment is in place and will not be removed, which narrows the project
and the specifications close to being a "sole source" selection, (if the new and existing equipment
are to match). Nonetheless, HUD prefers that "sole source" be determined by the open bid
process, rather than by staffs interpretation of needs
Staff has confirmed with the County that two significant CDBG regulations apply to this project.
The first is the open bidding/procurement policy and the second is enforcement of the federal
prevailing wages. The attached bid document allows for the proper bid solicitation process,
includes the special federal provisions, and the most current prevailing wage document..
The bid document only addresses the procurement and installation of the playground equipment
and the safety surface. As proposed, CDBG will reimburse the City directly for its actual
expenses to complete the removal of the barriers and installation of sidewalks. Federal prevailing
wage requirements (Davis Bacon) and the procurement provisions are not applicable to in -house
work at this funding level.
The Davis Bacon requirements do apply to the installation of the equipment. However, this work
will last less than one week. Staff does not expect there to be sub - contractors or other related
complications that can make the Davis Bacon requirement cumbersome The enforcement of
these provisions will be minimal.
The bid closing date is August 2 t, 1995, Depending on how much lead time is needed to receive
the specified equipment, the project could be completed by late September, or the first week in
October
•: •
That the City Council authorize bid solicitation for the Mountain Meadows playground
equipment and the City Manager to contract for installation to the lowest responsible bidder.
Attachments- A) Commission Report
B) Draft Bid Solicitation and Specifications (available on the Council's desk)
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ATTACH14ENT A
CCITY OF MOORPARK
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director- of Community Services
DATE: April 3, 1995
SUBJECT: consider Selection of New Mountain Meadows Playground
EauiAment,
The City has a surplus of funds f,Dm a Community Development Block
Grant (CDBG) for 1994 -95, of abol.it `.;'5, 000 .00 . The criteria for
use for these funds is to remove any architectural barriers that
would conflict with the requirements of the Americans with
Disabilities Act (A.DA) . This can .)n.ly be used for replacement
equipment or upgrading existing flc :.;a-t.ies, and cannot be used for
installing anything new or in a riew area (thus, playground
equipment at Arrc)yc:, 'r'.ista Common , r. ar ; )r Poindexter Park does
Cnot qualify).
Staff has recommended to the itz, oanci__ that. the funds be used
to replace the large wooden playground structure at Mountain
Meadows Park, with equipment. that. is ADA approved and has
handicapped access points- I't_e it_,,;, 'ouncil reviewed this
recommendation at the March 1 'a41 oun l meeting and has
approved this expendi t. are of f inci:
In order to expedite the purcha :e ana installation of this new
equipment, staff has researcneri equipment, designs and is
recommending a structure which will provide maximum active play in
the available areaa, end woul:f ( :: nX eme t --he equipment that was
installed last
Attached is a sample design that vaojlb be within our budget range.
Staff would also recommend the surfacing only at the
transfer points the equipmen iiu,� eavir,g the sand base in
the majority �)Iay areci %, c�Er. r the City costs for new
surfacing.
The play equipment should be d o-_gned in the colors of white,
purple, and meta.LL..c flake bl , t � :omplement the existing
equipment. Staff feels teat h� equipment that is being
recommended has mu.ltlpLe acti, „,e i ay elements, several slides, and
several climber ind -an be -3& : r :_tl ages, but would primarily
serve the grads= ., ,aoc; l level aq, as it would be located
in that area.
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Staff further recommends that tht- wooden swing set remain until
the Commission makes any capita- improvement changes at Campus
Canyon Park. In the event that .-ie Commission decides to modify
or replace the equipment at Camf -us Canyon Park, the swing set
poles at Campus Canyon could bE - !-c Mountain Meadows Park.
Mr. Pete Selak from Gametime Playro!..ind Equipment will be present
at tonight's meeting r.o answer an% from the Commission.
RECOMMENDATION
Select Play Equipment Design for Mc�unt.a.in Meadows Park.
Attached: Computerized rendering �1 equipment recommended by
staff.
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MOUNTAIN MEADOWS
MOORPARK, CALFORNA
RUMBLE AND ROLL
SLIDE 10203
VARIATION OF CIRCLE GAME
#11035, PAGES 18 -19
360' POLY SPIRAL
SLIDE W1 CANOPY
0189
MOLDED
ENCLOSURE
10102
STEERING WHEEL
ENCLOSURE
41
TRANSFER PLATFORM
10267
31 DOUBLE TRAPEZE RN.
1V , 0361)
FIVE RING
CLIMBER
10070
Products by
�0 °yrm—m (
FORT PAYW, AL
MOLDED
ENCLOSURE
Il
10102
'S' HORIZ. LOOP LADD:R
10383
SUSPENSIOIJ
BRIDGE
31
34
10059
7
CURVED TOT SLIDE
0036
0-AN NF
360' POLY SPIRAL
SLIDE W1 CANOPY
0189
MOLDED
ENCLOSURE
10102
STEERING WHEEL
ENCLOSURE
41
TRANSFER PLATFORM
10267
31 DOUBLE TRAPEZE RN.
1V , 0361)
FIVE RING
CLIMBER
10070
Products by
�0 °yrm—m (
FORT PAYW, AL
Minutes of the Parks and
Recreation Commission
Page Two
April 3, 1995
D. Consider Recommended Location of Pr000sed Hand Ball
Wall at Campus Park Staff Recommendation:
Recommend to the City Council that the handball
wall for Campus Park, be deleted from the 1994 -95
Park Capital Improvement Project list.
MOTION: Commissioner Hall moved to approve the Consent
Calendar as presented, pulling item 7.B, Teen Dance
Rules for- discussion. Commissioner Thompson
seconded The motion was carried 5 -0.
Commission and Director Adams discussed several
rules that needed t =.c, be updated.
MOTION: Commissioner Hall moved to approve Teen Dance Rules
with the following changes.
1) Rule #1: Exclude the sentence "There will be
no exceptions to this rule." It will be at the
Chaperone's discrel: ion tc allow admittance of
visiting relative.:.
2) Rule #' >: Tc ref.,l,: +�e wording "knives or guns"
with "weapons or xp.i_ :)sa V eE
3) 11;.11_1P 48: 3dd "Sheriff's office to be
not � c,d -f. 41 mid !
Comma 3sv oner Bacoij� id,�d . The motion was
car_ri.cc? _ 0.
8. DISCUSSION /ACTION ITEMS:
A. Consider Design an Selection of New Mountain
Meadows Playground Eauipment. Staff Recommendation:
Select Play Equipmerl Design for Mountain Meadows
Park
Director Adams explained that existing equipment in
the older children's area is being replaced because
it does not meet A.I A. standards The Tot. Lot is
to remain the same.
Pete Selak from Gamet -me was present to describe to
Commission the new play equipment design and color.
Commission discussed different alternatives with
the proposed design that would include more variety
with equipment:.
0 (AL
Ar-
Minutes of the Parks and April 3, 1995
Recreation Commission
Page Three
MOTION: Commissioner Thompsor. moved to approve the basic
structure shown, samE c,()lor with the following
changes:
1) Replace the propcsed equipment design with the
Power Scape Spy tube;
2) Eliminate one Crawi Tube and replace with
Overhead Climbers such as a Horizontal Loop Ladder,
if budget will allow t ri i : i ,ha.nge .
Commissioner Hart l e�, sec Ondec The motion was
carried 5 -0
B. Consider Design and Selection of Playground
Eauipment for Poindexter Park. Staff
Recommendation: Select Play Equipment Design for
Poindexter. Park.
Director Adams rev_ (�weci a (diagram of Poindexter
Park with the Commission and what was planned for
each area, remindinc Commission that just the main
play ;lt: ructures werF� (i i scussed this evening,
Pete )elak from Game ime :_le;,cr _bed to Commission in
det:a:i l the pla,;, li.,i11)Fn design and safety
features that were ) - r 1,1 i WoposEA for the older
ch i ldi en s play a Y ec� c c ] E 'r t: L,(,t .
Commission discuS3eC I c- mzi_. rn play equipment.
Commissioner Hali stc,ted that:_ he would like to see
the spring toys repl.ed with a merry -go- round.
Commission agree(] --cit ._n,j --hat the spring toys
would be in the Tot- i.c)•. area and not needed in the
older (,hi ldren ' s z e €
MOTION: Commissioner Badoud no ✓e.. -o approve replacing the
spring toys in the a:.dez children's area with #6118
merry -gcn- round. C mmi: s-_orner Harltey seconded.
The mct i-n was ca,-r--I', l
Commission cont.in.,..c to discuss the safety
features, price arid of proposed design.
Commissioner Thomps : ri stated she would like the
track r.-ide replaced .! _t l; ar overhead climber.
("b2
Available on the Council's Desk
CITY OF MOORPARK
CONTRACT DOCUMENTS
AND SPECIFICATIONS
FOF-
Mountain Meadows Park
Purchase and Installation of
Handicap Accessible Playground Equipment
Prepared By:
and Safety Surface
July 5. 1995
and
Christine Adams
Director of C ommun L l:
Ser,,rices
Donald P. Reynolds Jr.
Administrative Services
Manager
g/