HomeMy WebLinkAboutAGENDA REPORT 1995 0802 CC REG ITEM 08K /l�.66T1 s;tt�
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CITY OF MOORPARK
CITY COUNCIL AGENDA REPORT _
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TO: The Honorable City Council ACTION:& d A�
FROM: Donald P. Reynolds Jr., Administrative Services Manage
DATE: July 11, 1995 (CC Mtg. 07/19/95)
SUBJECT: Consider Bid Solicitations for Play Equipment at Mountain Meadows ParrooippARlc, CALIFORNIA
City Council Meeting
SUMMARY of t%/-2- 199,E
ACTION: apiginkCr
Staff is presenting the draft bid solicitation and specifications for the installation of playground
equipment at Mountain Meadows Park for the Council's consideration. This equipment is
proposed to be purchased by the Community Development Block Grant ("CDBG") as pit • - '
removal of architectural barriers at this park.
BACKGROUND
During the annual CDBG hearing in March of this year, the Council appropriated $25,300 of
surplus monies from the First Street Improvement project for the removal of architectural barriers
at Mountain Meadows Park. It was described to the Council that removing architectural barriers
to persons with limited mobility and replacing these barriers with facilities that provide access to
these same persons, is an eligible use of CDBG monies. It was also described to the Council that
the project would be completed in three steps: 1) staff to remove the existing barriers; 2) a
qualified company will purchase and install new equipment and related safety surface materials at
the park, and; 3) if sufficient funds remained, a sidewalk of approximately fifteen feet in length
will be completed between the existing sidewalk adjacent to Mountain Meadows Drive and the
play area.
DISCUSSION
Staff has been working on this project since April, 1995, by completing the needed revisions to
the HUD grant application and the required environmental work, and presenting the proposed
project to the Parks and Recreation Commission for consideration. The grant changes and
environmental approval were received two weeks ago. Attachment "A" is staffs report to the
Parks and Recreation Commission which became the design specifications for the equipment in
the bid document provided as "Attachment "B", (Attachment "B" is available on the Council's
desk for consideration).
The Commission specifically reviewed equipment and safety surfaces designed by one
manufacturer for each, however, the bid specifications will present a more general description of
the materials needed. Staff anticipates that the more general description will open the bid process
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to the satisfaction of the federal procurement provisions, as well as provide the City with more
options to select from when making the final selection. This project is somewhat unique however,
because new existing equipment is in place and will not be removed, which narrows the project
and the specifications close to being a "sole source" selection, (if the new and existing equipment
are to match). Nonetheless, HUD prefers that "sole source" be determined by the open bid
process, rather than by staffs interpretation of needs.
Staff has confirmed with the County that two significant CDBG regulations apply to this project.
The first is the open bidding/procurement policy and the second is enforcement of the federal
prevailing wages. The attached bid document allows for the proper bid solicitation process,
includes the special federal provisions, and the most current prevailing wage document.
The bid document only addresses the procurement and installation of the playground equipment
and the safety surface. As proposed, CDBG will reimburse the City directly for its actual
expenses to complete the removal of the barriers and installation of sidewalks. Federal prevailing
wage requirements (Davis Bacon) and the procurement provisions are not applicable to in-house
work at this funding level.
The Davis Bacon requirements do apply to the installation of the equipment. However, this work
will last less than one week. Staff does not expect there to be sub-contractors or other related
complications that can make the Davis Bacon requirement cumbersome. The enforcement of
these provisions will be minimal.
The bid closing date is August 21, 1995. Depending on how much lead time is needed to receive
the specified equipment, the project could be completed by late September, or the first week in
October.
Recommendation
That the City Council authorize bid solicitation for the Mountain Meadows playground
equipment and the City Manager to contract for installation to the lowest responsible bidder.
Attachments- A) Commission Report
B) Draft Bid Solicitation and Specifications (available on the Council's desk)
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ATTACHMENT A •
CITY OF MOORPARK
AGENDA REP ORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Services
DATE: April 3, 1995
SUBJECT: Consider Selection of New Mountain Meadows Playground
Eauipment.
BACKGROUND
The City has a surplus of funds from a Community Development Block
Grant (CDBG) for 1994-95, of about $25, 000 . 00 . The criteria for
use for these funds is to remove any architectural barriers that
would conflict with the requirements of the Americans with
Disabilities Act (ADA) . This can only be used for replacement
equipment or upgrading existing facilities, and cannot be used for
installing anything new or in a new area (thus , playground
equipment at Arroyo Vista Community Park or Poindexter Park does
not qualify) .
Staff has recommended to the City Council that the funds be used
to replace the large wooden playground structure at Mountain
Meadows Park, with equipment that is ADA approved and has
handicapped access points . The City Council reviewed this
recommendation at the March 1, 1995, City Council meeting and has
approved this expenditure of funds .
In order to expedite the purchase and installation of this new
equipment , staff has researched equipment designs and is
recommending a structure which will provide maximum active play in
the available area, and would complement the equipment that was
installed last year.
Attached is a sample design that would be within our budget range.
Staff would also recommend the rubberized surfacing only at the
transfer points of the equipment , thus leaving the sand base in
the majority of the play area, and saving the City costs for new
surfacing.
The play equipment should be designed in the colors of white,
purple, and metallic flake blue, to complement the existing
equipment . Staff feels that the equipment that is being
recommended has multiple active play elements, several slides, and
several climbers, and can be used by all ages, but would primarily
serve the grade school level (ages 6 - 12 ) , as it would be located
in that area.
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Staff further recommends that the wooden swing set remain until
the Commission makes any capital improvement changes at Campus
Canyon Park. In the event that the Commission decides to modify
or replace the equipment at Campus Canyon Park, the swing set
poles at Campus Canyon could be moved to Mountain Meadows Park.
Mr. Pete Selak from Gametime Playground Equipment will be present
at tonight ' s meeting to answer any questions from the Commission.
RECOMMENDATION
Select Play Equipment Design for Mountain Meadows Park.
Attached: Computerized rendering of play equipment recommended by
staff.
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MOUNTAIN MEADOWS
MOORPARK, CALIFORNIA
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SLIDE 10203
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FORT PANTE,AL
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Minutes of the Parks and April 3, 1995
Recreation Commission
Page Two
D. Consider Recommended Location of Proposed Hand Ball
Wall at Campus Park. Staff Recommendation :
Recommend to the City Council that the handball
_ - - wall for Campus -Park,i -bd-deleted from the 1994-95 -
Park Capital Improvement Project list .
MOTION: Commissioner Hall moved to approve the Consent
Calendar as presented, pulling item 7 .B, Teen Dance .
Rules for discussioh . - _= doinmissioner Thompson seco• nded. The The motion was carried 5-0 .
Commission and Director--Adams discussed several
rules that needed to -be updated.
MOTION: Commissioner Hall moved to approve Teen Dance Rules
with the followingfchanges-, -
- -
1) Rule #1 : Exclude ei&-sentence "There will be
- no exceptions to -this It will be at the
Chaperone ' s discretion - to allow admittance of - _
visiting relatives.
2) Rule #5 : To replace wording "knives or guns"
with "weapons or explosives. "
3) Rule #8 : To add "Sheriff ' s office to be
notified of a middle school dance. "
Commissioner Badoud seconded. The motion was
carried 5-0 .
8. DISCUSSION/ACTION ITEMS:
A. Consider Design and Selection of New Mountain
Meadows Playground Equipment . Staff Recommendation:
Select Play Equipment Design for Mountain Meadows
Park.
Director Adams explained that existing equipment in
the older children's area is being replaced because
it does not meet A.D.A. standards . The Tot Lot is
to remain the same.
Pete Selak from Gametime was present to describe to
Commission the new play equipment design and color.
Commission discussed different alternatives with
the proposed design that would include more variety
with equipment .
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Minutes of the Parks and April 3, 1995
Recreation Commission
Page Three •
MOTION: Commissioner Thompson moved to approve the basic
structure shown, same color, with the following
changes:
1-) Replace the proposed equipment -design with the
Power Scape Spy tube;
2) Eliminate one Crawl Tube and replace with
if
Climbers such as a Horizontal Loop Ladder,
- - _ _ if budget will allow this change. - _
Coinutissioner Hartley seconded. The motion was
carried 5-0 .
B. Consider Design and Selection of Playground
Equipment for Poindexter Park . Staff
_-- - Recommendation: Select Play Equipment Design for
Poindexter Park.
:-Director Adams reviewed a diagram -0f Poindexter
Park with the Commission and what was planned for
each area, reminding Commission that just the main
play structures were being discussed this evening.
Pete Selak from Gametime described to Commission in
detail the play equipment design and safety
features that were being proposed for the older
children' s play area and the Tot Lot .
Commission discussed the main play equipment .
Commissioner Hall stated that he would like to see
the spring toys replaced with a merry-go-round.
Commission agreed stating that the spring toys
would be in the Tot Lot area and not needed in the
older children' s area also.
MOTION: Commissioner Badoud moved to approve replacing the
spring toys in the older children ' s area with #6118
merry-go-round. Commissioner Harltey seconded.
The motion was carried 5-0 .
- C-ommission continued to discuss the safety
features, price and variety of proposed design.
Commissioner Thompson stated she would like the
track ride replaced with an overhead climber.
01100S-3-
A Co
11005.3-
AC
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Available on the Council's Desk
CITY OF MOORPARK
CONTRACT DOCUMENTS
AND SPECIFICATIONS
FOR
Mountain Meadows Park
Purchase and Installation of
Handicap Accessible Playground Equipment
and Safety Surface
July 5 , 1995
Prepared By: and,
Christine Adams Donald P. Reynolds Jr.
Director of Community Administrative Services
Services Manager
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