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Home My WebLink AboutAGENDA REPORT 1995 0802 CC REG ITEM 11EAGENDA REPORT C Z TY OF MOORPARK TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public works DATE: July 21, 1995 (Council Meeting 8 -2 -95) gag• �� ITEmIle, • MOORPARK, CAUFORN51, qty Council Meeting of _ 199.., ACTION. Y SUBJECT: Consider Underground Utilities on Los Angeles Avenue 1. Initial Project: On July 7, 1993, the City Council directed staff to proceed with steps necessary to develop a project for the undergrounding of overhead utilities on Los Angeles Avenue between Moorpark Avenue and Gabbert Road. This project was to be funded by Southern California Edison Company (SCE) Rule 20A accruals to the City, consistent with applicable regulations of the State of California Public Utilities Commission. Pursuant to those regulations, aerial facilities of telephone companies and cable television companies are required to be placed underground (at the cost of the utility) in concert with the "undergrounding" effort of the electrical utility. 2. Revised Project: Staff met with representatives of SCE to discuss the scope and requirements of this project. Subsequent to those meetings it was determined that the scope of initial undergrounding efforts should be limited to that portion of Los Angeles Avenue between Moorpark Avenue and Shasta Avenue. 3. Ordinance: On January 5, 1994, the City Council adopted Ordinance No. 187 adding Chapter 12.20 to the Moorpark Municipal Code setting forth the procedures to be followed in the formation of an Underground Utility District, as well as procedures pertaining to the conversion of overhead utility service laterals to underground services. 4. Process: A summary of the steps necessary to form an Underground Utility District, many of which ar Ordinance No. 187, are summarized in Exhibit 'A'. nude and implement e set forth in Underground August 1995 Page 2 Utility District As mentioned above, the area approved by the City Council for this undergrounding effort was that portion of Los Angeles Avenue between Moorpark Avenue and Shasta Avenue. The boundaries of the Underground Utility District required to facilitate this scope of work is attached as Exhibit 'B -11. Due to funding constraints, it may be necessary to reduce the scope of the project to that portion of Los Angeles Avenue between Park Lane and Shasta Avenue. The boundaries of the Underground Utility District required to facilitate this reduced project is attached as Exhibit 'B -21. �*7Z-71TTMWMW n. The City is in receipt of a letter (Exhibit C) from the Southern California Edison Company (SCE) which provides revised cost estimates for the undergrounding of the transmission and distribution facilities along the subject portion of Los Angeles Avenue. A summary of those cost estimates is as follows: Transvission Dist ibution Tom Shasta Ave. to Park Lane • 2 66kv lines 750,000 750,000 • 1 -16kv lines 650,000 650,000 • SCE telecou. 13,000 13,000 750,000 663,000 1,413,000 Park Lane to Moorpark Ave. • 2 66kv lines 1,039,000 1,039,000 • 1 -16kv lines 1,100,000 1,100,000 • SCE telecon 15,500 15,500 1,039,000 1,115,500 2,154,500 Total 1,789,000 1,778,500 3,567,500 It should be noted that it will be necessary to place a steel pole at each end of the "undergrounded" area. These poles cost approximately $50,000 each. The longer the project, the lower the per foot cost of the project. uude 0 Underground Utility District August 1995 Page 3 It should also be noted that the above costs do not include any costs for the undergrounding of telephone or cable television facilities. The cost for any such undergrounding will be borne by the owner of each of those utilities. ENWITFmq : : To date the Rule 20A accruals to the City total $360,128. Attached as Exhibit 'D' is a chart which projects the growth of these accruals over the next several years. For example, the estimated total balance in the year 2004 is $923,293. In past years SCE approved Rule 20A undergrounding projects with costs estimated to exceed the amount of Rule 20A accruals available. In such cases the Rule 20A accruals for the City or County involved would go negative and be "repaid" by that agency's future Rule 20A accruals. SCE has since revised their policies. They will no longer approve any Rule 20A undergrounding projects which exceed the Rule 20A accruals available to an agency. Certain of the properties fronting the subject segment of Los Angeles Avenue and within the boundaries of Assessment District AD92 -1, will pay an annual assessment for a thirty year period, to fund certain infrastructure improvements. Included in the list of improvements to be constructed is the undergrounding of utilities on Los Angeles Avenue. The amount of AD92 -1 funds which have been earmarked for these improvements is $493,300. PUT _ OT;, - Rule 20A defines a process by which SCE may undertake the undergrounding of utilities utilizing SCE funds. As stated above, the cost of any such project may not exceed the amount of the Rule 20A funds accrued. The City may undertake an undergrounding project using this funding source, which does not exceed the amounts listed in Exhibit 'D.' Rule 20B defines a process by which SCE may undertake the undergrounding of utilities utilizing funds provided by the City and /or private developers. The City may undertake an undergrounding project under this program using monies from a number of sources, including the $493,300 discussed in Section E of this report. UUM Underground Utility District August 1995 Page 4 For a number of reasons, SCE will not allow these funds to be co- mingled and used "jointly" for one project. In order to implement an undergrounding project along the subject portion of Los Angeles Avenue, it will be necessary, therefore, to proceed with only a Rule 20B project, or to proceed with two separate projects, one under Rule 20A and one under Rule 20B. G. Project Scope Using the cost estimates described in Section C above, the following are a number of alternative projects which may be pursued. • Alternate 11: • Rule 20A: None. Defer decision regarding the use of Rule 20A accruals. • Rule 20B: - Type: Distribution & Telecommunication - Limits: Shasta to Park Lane - Funding Sources: - AD92 -1: .............. . ........ ....... $493,300 - AOC, MRA, Other: ...................... $169,700 $663,000 - Proposed Date of District Formation: .... .... 1995 - Estimated Date of Construction: .............. 1997 • Total Cost: . ....................4.......... $663,000 • Alternate #2: • Rule 20A: - Type: Distribution & Telecommunication - Limits: Park Lane to Moorpark Avenue - Estimated Cost: .............. .... $1,115,000 - Estimated Date of Funding Availability: ...... 2006 - Proposed Date of District Formation: ......... 2004 - Estimated Date of Construction: .............. 2006 • Rule 2OB: - 'Type: Distribution & Telecommunication - Limits: Shasta to Park Lane - Funding Sources: - AD 9 2 - 1 : ... . . . . . . . . . . . . . . . . . . . . . . . . . . $493,300 - AOC, MRA, Other: ...................... $169.700 $663,000 - Proposed Date of District Formation: ......... 1995 - Estimated Date of Construction: .............. 1997 • Total Cost: .............................. $1,778,000 undo Underground Utility District August 1995 Page 5 Alternate 13: • Rule 20A: - Type: Transmission - Limits: Shasta to Park Lane - Estimated Cost: $750,000 - Estimated bate of Funding Availability: ...... 2001 - Proposed Date of District Formation: ..... ( *) 1995 Estimated Date of Construction: .............. 2001 • Rule 20B: Type: Distribution & Telecommunication Limits: Shasta to Park Lane - Funding Sources: - AD92 -1: $493,300 - AOC, MRA, Other: ...................... $169,,700 $663,000 Proposed Date of District Formation: ..... ( *) 1995 Estimated Date of Construction: ... 2001 • Total Cost: .............................. $1,413,000 Note ( *): If this alternate is selected, it is recommended that a District be formed at this time for both the Rule 20A and Rule 20B projects in order to allocate and determine the proposed use for the AD92 -1 funds. The resolution forming the District(s) would state a deferred construction date to coincide with the availability of the Rule 20A funds. H. Service Lateral Conversions There is only one property in the area described on Exhibit B -2 which has overhead utility service. That property is located at the southwest corner of Los Angeles Avenue and Park Lane. If this project proceeds, it will be necessary to place the overhead services to this property underground. ORWOMMM . �o .1 Should the City Council wish to proceed with the implementation of one of the Alternatives described above, it will be necessary to schedule a public hearing to consider the adoption of a resolution approving the formation of an Underground Utility District. Should this be the direction of the City Council, it would be the intent of staff to work with SCE in the next several weeks to finalize certain language which is required to be included in the resolution. UU" Underground Utility District August 1995 Page 6 HHERMIONS Staff recommends that the City Council take the following actions: 1. Approve the scope of the proposed utility undergrounding project to be as defined by Alternate #3 in Section G of this report. 2. Set October 18, 1995, at 7:00 p.m. as the date and time of a public hearing to consider the formation of Underground Utility District No. 95 -1. 3. Direct the City Clerk to notify the owners of the properties within the proposed boundaries of said District, of the date, time and purpose of said hearing, in accordance with the requirements of Section 12.20.020 of the Moorpark Municipal Code. 4. Direct the Director of Public Works to prepare a report pertaining to the formation of said District in accordance with the requirements of Section 12.20.030 of the Moorpark Municipal Code. uud8 Exhibit 'A' UNDERGROUND UTILITY DISTRICT FORMATION & IMPLENWTATION A. Formation Process 1. Direct staff to notify the owners of all of the properties located within the proposed District of the date and time of a public hearing to consider formation of said District. 2. Hold the public hearing, consider a report on said formation prepared pursuant to Section 12.20.030, receive written and oral testimony regarding said formation and take action regarding the formation of the District. 3. If the City Council decides to proceed with formation, it must adopt a Resolution, pursuant to Section 12.20.040, which must include the following: a. a declaration designating the formation of a District and ordering the removal of poles and related overhead utility facilities and the installation of underground electrical, communication and similar facilities; b. a statement of findings to justify such declaration and designation which must include at least one of the following: 1) that such undergrounding will avoid or eliminate an unusually heavy concentration of overhead electrical facilities, 2) that the street or road right -of -way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic, 3) that the street or right -of -way adjoins or passes through a civic area or public recreation area or an area of unusual scenic interest to the general public. c. a description of the District; d. a statement fixing the time within which all overhead utilities shall be removed and underground utility facilities installed; and, e. a statement as to whether property within the District of constructing that portion service connections located e underground facilities whj constructed by the utility co of the utility service on structure being served. or not the owners of real are responsible for the cost of the underground utility n their property between the .ch are required to be mpanies, and the termination or within the building or uuQe ryJ 3 '1i7 Exhibit 'A' (Page 2) 4. Direct staff to send notices to all affected property owners and utility companies in accordance with Section 12.20.080, advising that the District has been formed. Notices to affected property owners shall also advise of the necessity to convert all utility services serving properties within the District, to underground services. 5. Direct staff to coordinate the efforts of utility companies to design and construct underground utility facilities. 6. Direct staff to coordinate the efforts required to convert the utility services to all structures within the District, to underground services. If the Resolution forming the District states that the property owner shall not be responsible for the cost of such conversions, the City shall provide for the construction of same. If the Resolution forming the District states that the property owner shall be responsible for the cost of such conversions, the City shall coordinate and direct those efforts of the property owners in accordance with the procedures set forth in Section 12.20.100 through Section 12.020.160 of the Municipal Code. B. Responsibilities of Utility Companies Section 12.20.050 makes it unlawful for any utility company to place and /or maintain overhead utility facilities upon any property, public or private, within a District, subsequent to the date specified in the Resolution forming the District. The efforts of the Southern California Edison Company (SCE) to comply with these regulations are financed by SCE Rule 20A funds accrued by the City. Underground conversion costs incurred by the telephone utility are included in future requested rate increases to the State Public Utilities Commission. Such costs incurred by a Cable Television and absorbed as overhead and /or operations costs. C. Responsibilities of Property Owners Section 12.20.050 also makes it unlawful for the owner of any property within a District to place and /or maintain overhead utility facilities upon such property subsequent to the date specified in the Resolution forming the District. As stated above, if so specified in the Resolution, the owner of each affected property shall be responsible for the cost of removing any such overhead utility facilities on said property and constructing underground service laterals to serve same. nude O( "ra Exhibit 'A' (Page 3) D. Responsibilities of the City Upon formation of a District the City shall be responsible for the following: 1. The removal of all City -owned equipment from all poles which are required to be removed; and, 2. If the Resolution states that the property owner shall not be responsible for the cost of underground service conversions, the City shall assume the cost of all such underground utility service conversions. nud8 C 7 EME N :�i�� •. i.■ 22 MR 87 17 R S 70 24 RS 86 K FREMONT TR. 3 MR 39 M 2 00 CHAPARRAL MIDDLA SCHOOL POINDEXTER SCHOOL 38 PM 58 [:] wait 17 R 5 70 I1� 11117i1�Zii11��,� •• 28 PM 59 UNDERGROUND UTILITY DISTRICT NO. 94 -1 L I I I I 131 I I I I I I rrl I l i I 13 HIP S1. Z U U U r� c fr -7 < LL ,_. _ z . U LiJ h W ( IWY. liy TR. 3537 I M TR. 3537 -2 99 MR 2,1 43 PM 61 _ li 1 4S F a s a N a M 70 11 1 1 1 I -:;11 I I I I a;j I I I I HIGH �1�OT�RC,►t�u'Cit►�t� L1►� «rT� C ` T 1 XM VX� ! L ` JA �s 1 w N 22 MR 87 2A RS 86 FREMONT TI 3 MR 39, 7 i 11 1 1 1 I -:;11 I I I I a;j I I I I HIGH �1�OT�RC,►t�u'Cit►�t� L1►� «rT� C ` T 1 XM VX� ! L ` JA �s 1 w N �� NIII lilIIIIIVp 1p1mi Southern California Edison Company 42060 BOTH STREET WEST LANCASTER, CALIFORNIA 93534 July 3, 1995 City of Moorpark Attn: Kenneth C. Gilbert 799 Moorpark Avenue Moorpark, Ca. 93021 Subject: Rule 20A Cost Estimates Los Angeles Avenue City of Moorpark Dear Mr. Gilbert: RECEIVED JUL 7 1995 City Of Moorpark Public Works Department We have completed a cost estimate to underground the overhead electric and telecommunication lines along Los Angeles Avenue. These cost are "Order of Magnitude" and do not include any special requirements that could be imposed by the City or Caltrans through the permit process. The cost estimates are as follows: 1. Los Angeles Avenue from Shasta Avenue to Park Lane. Transmission 2 -66kv lines 750,000 Distribution 1 -16kv & secondaries 650,000 SCE Telecommunications 13,000 TOTAL $1,413,000 2. Los Angeles Avenue from Shasta Avenue to Moorpark Avenue. Transmission 2 -66kv lines 1,039,000 Distribution 1 -16kv & secondaries 1,100,000 SCE Telecommunications 15,500 TOTAL $2,604,500 The above project can be constructed several different ways. A. Transmission, Distribution and Telecommunication underground Rule 20A. B. Distribution and Telecommunication underground Rule 20A, leave Transmission overhead. C. Distribution and Telecommunication underground Rule 20A and underground Transmission Rule 20B. ()WJd() 7� PROJECTED ALLOCATIONS City of Moorpark YEAR ALLOCATION BALANCE 1995 53,549 360,128 1996 55,209 415,337 1997 56,920 472,258 1998 58,685 530,943 1999 60,504 591,447 2000 62,380 653,827 2001 64,314 718,140 2002 66,307 784,448 2003 68,363 852,811 2004 70,482 923,293 2005 72,667 995,960 Moorpark.xls 512"5